To all,
The only reason we will not be having the May meeting is due to the
covid19.
As I recall, our January meeting was not attended by all board members due
to some health issues and it had to be postponed to Feburary. I had a
commitment that was attended to so I was not there for that meeting. The
plan was to have the meeting in May to take care of business that needed
taken care of as this would have been our regular time frame for that
meeting.
I am more than happy to meet with all of you if you want to meet as a group
as soon as it open for us to do so.
As far as the point Dick raises on being too interested in getting done
with the meeting and going home, I feel we have been conducting our
meetings in an appropriate manner and with the business we needed to be
address handled. We have not left anything unattended to and if there was
an issue that needs to be addressed, it was not brought to my attention.
What we did eliminate, in my opinion, was the talking over other members,
losing track of the main thought being discussed and wasted time on side
conversations that had one bearing in the associations operations.
I really do not feel we have done anything other than conduct a business
meeting and I am proud of all the members for having done so in a
professional and collaborative manner.
If anyone, however, feels their voice is not being heard or that we have
rushed these meetings to the point our business is suffering, I encourage
you to speak up, we can discuss it and come to an agreement as to how
everyone would like to proceed with the next one.
I'm happy to discuss a time and location for the next meeting as I fear
John's Diner may not be available for some time to come...
I continue to pray for every ones continued health and hope to see you all
soon.
Ursula
On Thu, Apr 23, 2020, 10:31 AM dbeckley@xxxxxxxx <dbeckley@xxxxxxxx> wrote:
I do not recall voting on reducing the amount the Association contributes
but I could be mistaken. I do know that since 2014, we've had at least 2
scholarships awarded each year. I agree that if we don't use the Assn.
contribution, it should be carried forth to the next year's contribution.
What I do not agree with is that we gave those scholarships before I
suggested we start asking for donations ( which at the time some had
objections to doing), and I think we're doing the donors a disservice if we
stop or reduce the amount we contribute. It's like starting something and
when we get the members to donate , pull the plug on our support. That's
kind of how the government does things and we should not be following that
pattern.
Like someone else suggested, we need to have a meeting to discuss this at
length , figure it out , and implement our decisions, including a agreed
upon way to separate the scholarship money from the general fund , once and
for all so we have an actual figure at our fingertips, what our balance is
without going back each time and rehashing it.
We used to have one Board meeting a year and decided years ago we needed
two to get Assn. work done. In my opinion , we've been more interested in
getting the meetings over than we have conducting the business at hand ,
something that has always been a problem. We need to address all these
items at the meetings and be less interested in getting the meetings over
and getting home. If we're interested enough in being officers, committee
persons and trustees, we should be willing to take the time to get things
decided and accomplished. It will make everyone's job easier if we do. Two
evenings of our time to run SMBA for the whole year is not asking too much.
Again, all just my opinion.
Dick
On Thursday, April 23, 2020, 09:50:17 AM EDT, Email Sender <
jmelsny@xxxxxxxxxxxxxx> wrote:
To Glen, Thanks for your explanation of the budget process. The budget
is not a separate fund, but is meant to be a guideline.
If someone wants a separate scholarship fund, then they should do it.
My records are kept on the actual cash basis, not guess work.
js
------------------------------
*From: *dmarc-noreply@xxxxxxxxxxxxx
*To: *"SMBA Hornpipe" <hornpipeeditor@xxxxxxxxx>, "smba" <
smba@xxxxxxxxxxxxx>
*Sent: *Thursday, April 23, 2020 9:39:34 AM
*Subject: *[smba] Re: Fwd: Re: Scholarships
Went back a little more in the minutes.
At the Nov 7, 2018 meeting from Ruth Ann, a motion was made by Sue, and
adopted, that SMBA donate one scholarship at $250, instead of 2. I am
assuming since that was late in 2018, it would have been for 2019. I
believe we actually wound up doing more due to the member contributions.
My memory still serves me a little. Over the years we have usually
budgeted $500 for scholarships, maximum per scholarship only $250. One
year a number of years ago, and I do not have minutes to back this up, we
discussed eliminating the program completely as we were not getting
applications. Then Kristen and others became active in promoting the
program and it took off to the level where it is today. Good job!
My business background - a budget is a guide, not absolute authority to
spend for no reason. This is the business world versus the government
world where a budget is authority to actually spend whether needed or not.
Think road repair activity each June before the new budget starts. In
the government world - use it or lose it!
Glen
-----Original Message-----
From: SMBA Hornpipe <hornpipeeditor@xxxxxxxxx>
To: SMBA - NEW EMAIL LIST <smba@xxxxxxxxxxxxx>
Sent: Thu, Apr 23, 2020 8:57 am
Subject: [smba] Re: Fwd: Re: Scholarships
All, when we had the meeting at Dave Nesbitt, it was discussed and I
thought voted one that we would one have one $250 if my memory serves me
correct. Whether we followed through was the thing that is unclear to me.
Ursula
On Thu, Apr 23, 2020, 8:20 AM mfmkatz <dmarc-noreply@xxxxxxxxxxxxx> wrote:
Kristen and fellow Board members, I checked the Board minutes. At each
meeting in 2019, applications had not been made, so no specific reference
was made as to how many.
However, I suspect if we go way back in our minutes, which I do not have,
we will find a standing resolution of $500 per year from the Association
plus whatever member scholarship donations needed to fund annual awards.
And there is reference to the Laird funds to be determined in consultation
with the family.
Glen
Sent from my Samsung Galaxy smartphone.
-------- Original message --------
From: Kristen Schneider <kristenkschneider@xxxxxxxxx>
Date: 4/23/20 7:10 AM (GMT-05:00)
To: smba@xxxxxxxxxxxxx
Subject: [smba] Re: Fwd: Re: Scholarships
If there are no applicants, and the association paid no awards, I wouldn’t
expect to allocate any funds that year. The table I shared summarized what
has been done since the inception.
Ursula did raise a question to me asking whether we as the board decided
to only fund one scholarship last year instead of two. I honestly need to
check records and board meeting notes on that point. I do recall a lot of
discussion around the number to fund but I might have forgotten that
detail. If she is correct, that is a perfect example of how things can be
adjusted by board approval.
Thanks for the input!
Kristen
Sent from my iPhone
On Apr 22, 2020, at 7:46 PM, (Redacted sender "mfmkatz" for DMARC) <
dmarc-noreply@xxxxxxxxxxxxx> wrote:
Try again, did not go through on previous attempt.
Glen
-----Original Message-----
To: jmelsny@xxxxxxxxx <jmelsny@xxxxxxxxx>; smba@xxxxxxxxxxxxx <
smba@xxxxxxxxxxxxx>
Sent: Wed, Apr 22, 2020 7:45 pm
Subject: Re: [smba] Re: Scholarships
So far, the table is understood. However, a question before we jump too
far, and as a discussion item. The Association funds the equivalent of
$500 per year or whatever amount it determines each year. What do we do
if that money is not used, a simple example, no one applies. I do not
think we should carry over that $500 to the next year and then compound it
with the next year's $500 contribution so that the Association has funded
$1000 the second year. Yes, so far Kristen has managed to get scholarship
applicants, but let's determine all the rules before we jump too far.
Maybe in any one year the Association's funding is $500 or whatever amount
the Board decides for that year.
Hope I have not confused anyone with this question.
Glen
-----Original Message-----
From: Jean Snyder <jmelsny@xxxxxxxxx>
To: smba@xxxxxxxxxxxxx
Sent: Wed, Apr 22, 2020 7:21 pm
Subject: [smba] Re: Scholarships
Sounds reasonable to me.
js
On Wed, Apr 22, 2020 at 7:09 PM dbeckley@xxxxxxxx <dbeckley@xxxxxxxx>
wrote:
Kristen's figures bear out very close my estimate that our $17,000 plus
balance in the Treasury is more like $13,000. I believe her figures are
exactly correct except possibly for an adjustment for the Dick Laird
contribution in 2020.
This is all the more reason, in my opinion to have a sub account ( or
separate account) for the scholarships. A separate account could easily be
administered by Kristin as scholarship chairman and SMBA VP. The SMBA
Treasury could still be kept and run by Jean as Treasurer. It is my
suggestion that at the end of each year she would simply write a check from
the general account for all scholarship donations for that year , including
the Laird gifting, AND the $500 contribution from the general fund, payable
to SMBA scholarship fund. This, I believe, would effectively end the
problem and not be a hardship on anyone.
Dick
On Wednesday, April 22, 2020, 10:46:52 AM EDT, Kristen Schneider <
kristenkschneider@xxxxxxxxx> wrote:
Below is an updated table that reflects Total Member Contributions by
Year, the Amount of Contributions Carryover From Previous Year (Total
Member Contributions minus Amount Funded by Member Contributions), the
Total of Member Contributions plus the Carryover from Previous Year
(ongoing balance of member contributions), the Total Awards Paid for that
year, the two SMBA Funded awards ($500), the difference between Awards Paid
and SMBA Funded of Amount Funded by Member Contributions, then the
resulting Member Contribution Balance Carryover to bring over into the next
scholarship year. Hopefully, breaking it out in this manner in an attempt
to lay it all out clearly didn't make it more confusing! :o) Not
factoring in those donations tagged to the Laird scholarship or this year's
awards, I show a current balance in the Scholarship Fund of $4,713.
Member Contributions Member Contribution Bal Carryover from Previous
Yr Total Year + Bal Carryover Member Contributions Total Awards Paid
SMBA
Funded
2 awards/year Amount funded by member contributions Member
Contribution Bal Carryover
(Total Contr and Bal Caryover - Amt Funded by Member Cont)
2014 1,102.00
- 1,102.00 1,000.00
500.00 500.00
602.00
2015 858.00 602.00
1,460.00
1,000.00 500.00
500.00 960.00
2016 1,000.00 960.00 1,960.00
1,000.00 500.00
500.00 1,460.00
2017 1,572.00 1,460.00 3,032.00
1,000.00 500.00
500.00 2,532.00
2018 1,787.00 2,532.00 4,319.00
1,750.00 500.00
1,250.00 3,069.00
2019 2,144.00 3,069.00 5,213.00
1,000.00 500.00
500.00 4,713.00
