[ SHOWGSD-L ] Re: the dinner
- From: GreyPines@xxxxxxx
- To: inflight@xxxxxxxxxxxxxx, TISHW@xxxxxxx, showgsd-l@xxxxxxxxxxxxx
- Date: Mon, 14 Feb 2005 14:57:13 EST
Tish:
I find your below comments to be most uninformed.
I send 3 to 4 large cases of detail statements and support papers to Rhea &
Ivy each year for the annual audit. I send them Excel Spread sheets each
month with detail entries for every receipt and disbursement.
Each month's financials records are packaged in a 3" note book with bank
statements, paid invoices and detail transaction cover sheets. Journal entries
are also included to take items from prepayment to revenue or expense. R&I
also receives detail records on all credit card transactions as part of the
deposit support information plus a summary from the credit card company is
included.
As you are well aware the Bank statement is on line with Bank of America for
checks and deposits.
I send Rhea & Ivy the complete check book for audit of the few handwritten
checks. I also send deposit receipts for all checks deposited and I make
copies of most checks I deposit.
Gail H and Gail S and yourself make a significant amount of the deposits at
Bank of America Branches in your areas, so those actual monies never are in my
hands other than as part of our overall bank account. Another point of audit
control.
R&I receives the monthly bank statements for Sterling Bank, Morgan Stanley,
Penn National Bank and Bank of America.
They receive the inventory counts from Gary, Ellie, Pam and the GSDCA store.
I find it disingenuous to have been a board member and accepted Rhea & Ivy's
audit statement that all is OK, all these times, and then question good
business practice to the list rather than question it to Rhea & Ivy or to the
Board or directly to me.
You were at the Board meeting in Jan05 where I presented the Quick Books Pro
proposal.
There was nothing stated by me that R&I would not receive the same detail
they currently receive (that I set forth above). One think that they would no
longer do is post the detail of all of the above as it would already be in an
accounting system. You will also recall that I mentioned that R&I has a
practice group that has in-depth expertise in Quick Books Pro as it is the
leading
small business accounting software in the US.
Respectfully,
Bill
_Bill Pfeiffer, GSDCA Treasurer & I-Net Committee Chair (919-781-4955)_
(http://www.gsdca.org/Noframes/officers.html)
In a message dated 2/14/2005 11:23:41 AM Eastern Standard Time,
inflight@xxxxxxxxxxxxxx writes:
Wow, Tish, I really didn't think this would go in this direction. I know
that for our non-profit trade association, the accounts are reviewed
periodically and certified. Additionally, bank statements and quarterly tax
forms are be submitted at the time of the accountant's review, which
verifies what's going in and what's going out and what taxes have been
reported.
Besides that - with the qualifications that our treasurer must have and
further, the over and above credentials that our current treasurer has, I
would just have to say of all the things that go on in this club, that this
one is certainly not something I would be worried about.
But then what do I know.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Kathaleen Strong - Inflight Kennels Reg'd - Breeders of:
1995 US GV, AOE-1996 US GVx, Jubilee ROM
Check out my website edits - New Flash!
http://inflight.cnc.net
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
_____
From: TISHW@xxxxxxx [mailto:TISHW@xxxxxxx]
Sent: Monday, February 14, 2005 7:42 AM
To: inflight@xxxxxxxxxxxxxx; GreyPines@xxxxxxx; showgsd-l@xxxxxxxxxxxxx
Subject: Re: [ SHOWGSD-L ] Re: the dinner
In a message dated 2/14/2005 10:11:56 AM Eastern Standard Time,
inflight@xxxxxxxxxxxxxx writes:
One of the best benefits will be that there will be no need for many labor
intensive hours to be sent by the accounting firm. All you will have to do
is send them a disk with the accountants copy on it... and they will be able
to view everything and be able to make their analysis from that.
I must admit, I'm not an accountant and so I'm not familiar with these
programs, etc. However, I do wonder how an accounting firm can do a real
accounting of the money when it just reviews what is sent to them by the
treasurer. Not implying anything but can't the treasurer just send them
what he wants them to see? I remember when I first took over the job of
futurity chairman (1986) and I was handling the futurity accounts myself so
someone from one of the big firms (I forget which one the club was using
then) came to the house. He spent the whole day there going over receipts,
money taken in, given out, etc. That happened every year until the futurity
funds were taken over by the treasurer and all money went through him.
Doesn't there need to be some sort of independent review of the accounts as
a good business practice?
Tish
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