[ SHOWGSD-L ] the Board and the job of recording Secretary
- From: "frank fasano" <f.fasano@xxxxxxxxxxxxxxxx>
- To: "ShowGSD04" <showgsd-l@xxxxxxxxxxxxx>
- Date: Wed, 8 Aug 2007 10:17:50 -0500
Dear Evan, Margy and members:
For anyone truely interested in the obligations, procedures and timelines
involved in the job of Recording Secretary they are set out in the Policy and
Procedure manual.
Some significant sections: Only the person making the motion is recorded -no
seconds.
Minutes are to be mailed within 30
days.
Lengthy discussions will not be
incorporated, unless requested by a Board member.
Letters which are not read into the
minutes are not included.
No editorial comments shall be included.
The agenda shall be prepared by the
Recording Secretary with in put from the President.
For anyone interested about when a closed or Executive Session is appropriate
please look to Roberts Rules. There are valid and legal reasons for an
Executive Session. Our Bylaws and Policy and Procedure require the recording of
all yeas and nays on motions and the names of those voting in the minority.
When a Board acts the majority rules. If you disagree your vote is noted.
The Board strives to abide by the Bylaws and the Policy and Procedure manual
(the P&P is a guideline not a mandate). I doubt we are perfect.
Additionally each Board member owes a fiduciary duty to the Board.
As I have repeatedly informed the members I will be happy to discuss the
obligations or matters before the Board with any member. The Board members will
not discuss Margy Golant's actions as this matter would properly fall under
Robert's Rules for an Executive Session. Evan should know that too-Kris
Fasano-515-993-1932.
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