[ SHOWGSD-L ] Re: BALLOTS/LONG
- From: "Sharon Allbright" <sharlen@xxxxxxxxxxxx>
- To: <board@xxxxxxxxx>, <showgsd-l@xxxxxxxxxxxxx>
- Date: Sat, 8 Oct 2005 08:49:53 -0700
This is a long and thoughtful post Dania but there is one glaring error. I
did not contact Election Trust. Lew Bunch did back in May. He solicited a
bid from him and then John contacted me due to Lew Bunch's directions. When
I didn't respond back to him I was sent an RFP from John at Election Trust
per Lew Bunch's instructions. I was then requested to approve the bid or
make changes if necessary. When I didn't reply at once I was then prompted
to do so by Lew. When I did reply my emails bounced and Lew had to forward
them for me. I now have an email for Election Trust that works but it is
never the one John sends me email by.
Sharon Allbright
----- Original Message -----
From: <DaniaKarloff@xxxxxxx>
To: <showgsd-l@xxxxxxxxxxxxx>
Sent: Saturday, October 08, 2005 12:35 AM
Subject: [ SHOWGSD-L ] BALLOTS/LONG
> _InquestGSD@xxxxxxxx (mailto:InquestGSD@xxxxxxx) writes:
> .....But, it would be interesting to know how he came to us, him and any
> of
> the other
> possible contractors. What does it take to bid on our contracts?
> .......
>
>
> ==============================================================
>
> I came home from work, went out to dinner and came back home to over 200
> posts (less than three hours, folks) - all about Ballots. I first read
> Ileana's
> e-mail because her posts usually make sense and she is fair minded. This
> is
> an attempt to answer her concerns.
> Over the years, the GSDCA had been awarding the balloting company
> contracts
> routinely to the same vendor, Honest Ballot. And, if anyone has been in
> this
> club and in this List more than one year, please don't tell me that you
> did
> not hear all the bad comments and innuendoes spoken in recent elections -
> last year the crescendo of complaints rose to serious accusations that it
> went
> all the way to AKC. It was agreed by all that we needed to be more
> business-like - the monies spent are considerable and this is an
> important process.
> The original people involved in the balloting vendor selection process
> were
> Giny (president); Sharon Allbright (correspondence scy); Bill Pfeiffer
> (Treasurer); and Lamar Frederick (GSDCA advising attorney). I don't know
> how the
> bidders knew of our needs for this service nor if there was a formal
> Request
> for Proposal offered, but the selection committee (see above) brought all
> the
> bids to the July board meeting. The rest of the board did not get copies
> of
> the bids but we all received information during the meeting and asked
> many
> questions from the committee before taking a vote. Personally, I asked
> for
> references since I believe this is a most important vendor's component (I
> regularly evaluate bids and RFPS as part of my day-to-day job) - I was
> told by the
> committee that this company had peerless references and that we were
> likely
> the smallest group they had done business with. Prepaid postage for
> submitted ballots was part of the bidder's response but, as I remember,
> we asked that
> it would be quoted separately because we needed to ensure the Club would
> pay
> only for actual returned envelopes and not for total membership numbers
> since some members routinely do not vote. Every board member had the
> opportunity
> to ask questions or express their thoughts regarding each of the bidding
> companies. We selected this company and I believe it was an unanimous
> vote and
> that means we all approved of their offer.
> I know that a number of things have gone wrong or not as planned during
> this
> initial election process but you must understand that there may have been
> some miscommunications between the balloting company and our club's
> representatives. It is possible they misunderstood our directions or
> that we may
> actually need to refine our own processes. None of the current problems
> indicate
> to me that the company is incapable of doing the job correctly or full of
> irregularities that would preclude us from doing business with them
> again. In a
> very wise decision, the board approved a full after-the-facts review of
> the
> balloting process by our auditors, Rhea and Ivy, so we will know more how
> some
> of the errors may have occurred.
> Now that I have recounted the board's involvement in the selection
> process
> of the balloting company, I can go ahead, erase the other 199 e-mails and
> go
> to bed. I also think I will set myself to no mail while I contemplate
> whether to stay active on the List or remove myself from it. This has
> been the
> nastiest, ugliest election I have ever witnessed and the taste in my mouth
> is
> getting much too sour. I need to go and play with my puppies, pet my old
> dogs
> and try to remind myself that I do this for fun; that I have a family and
> friends that mean a lot to me; and that I am only involved in the club's
> affairs because I want to give some of myself to a breed and an
> organization that I
> dearly love.
> Until Concord.... Good night all.
>
> Dania
>
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