I talked to a fellow from the city parks department. We can set up times
whenever and wherever we want, and they will publish on their social media
also. I created a calendar and started posting event entries to the FB page.
I set February up for Franklin Park, old familiar, and figured I would fill in
others either via request or as I see fit.
In unrelated news the two new library telescopes have arrived.
Elen sila lumenn' omentielvo
--------------------------------------------
On Fri, 1/19/18, Jenny Harrington <jharrington110@xxxxxxxxx> wrote:
Subject: [SAS-BOD] Discussion items for Feb board meeting
To: sasbod@xxxxxxxxxxxxx
Date: Friday, January 19, 2018, 1:13 PM
With Feb. being elections, I think it is time
to discuss and seriously revisit some topics, instead of
half-assing them like we have been. (I'm guilty here!) I've
been thinking about the appointments, primarily. So here's a
tome I typed up instead of doing my homework ;)
Outreach Planning/Organization:
* We need a private, centralized
calendar online for those with outreach permissions to
access. All proposed events are posted on the calendar.
Whomever can be the point of contact (lead) for an event
types in their name so everyone knows it is covered. The
lead then takes over organizing the specific event.
* Outreach leads: Open position to any
club member that has attended at least two outreach events.
* Moongazing coordinator: monthly
moongazing/sidewalk astronomy point of contact
person/organizer. They choose location, set up signs (which
the club already has), advertise on FB/website/mailing list,
and makes sure at least one scope will be there.
* YAA/JAA coordinator. I got this for
now.
* Single point of contact for outreach
for the public. The coordinator. Debbie has been doing this
but I think she would like to step down. Main job should be
putting events on a calendar and recruiting leads to take
over each event.
* One person needs to volunteer to
organize outreach materials into two easy to grab and set up
totes.
* DSN manager: This person will check
in with the outreach calendar monthly and make sure DSN is
up to date. I propose combining this with the ALCor
position. This basically means I'm volunteering for now...
* Media contact: I believe this was
appointed to Mary Singer last year. I haven't seen Mary
since, so not sure this was an effective choice. Ideally,
our media contact will be an ACTIVE member that is also
willing to attend events, post SAS events on the plethora of
community calendars out there, and possibly even contact the
press when the SAS is doing something interesting.
Other appointments:
* ATM coordinator
* Editor
* Website guru
*Equipment manager (combine with
library, or even get rid of the library...)
* Observing list contact
* Refreshments fairy
* Library program liaison
* others I am forgetting?
Two other things I think the board
really needs to consider so that the board is actually more
effective:
* A member survey. At the March meeting
we should consider handing out a member survey. Perhaps give
an extra raffle ticket for a cool prize to every one that
turns it in. We can brainstorm and make it up ahead of time.
The point of the survey will be to see what the members
really want to see in the club so that the board can work to
make it happen -- thus fostering more involvement from the
rest of the members hopefully.
* Choose one major annual goal for the
club/board. Something concrete that benefits the club &
community at large. Then, set an action plan with an actual
timeline to achieve the goal. Visible action will get more
members involved, will lead to a more active membership, and
will help bring new faces to events/board meeting instead of
the same 5-8 people doing everything. I propose this is done
at the March board meeting after we review member surveys.
* Time to update the website. This is
90% my fault....The YAA page is horribly out of date. So is
the page with the board and appointments, but we might as
well wait to update that until after elections. We may want
to have a discussion over any other pages we want to add.
Most visitors to meetings find us either via FB or the
website, so we should probably address the website stuff
sooner rather than later.
Okay, I'm done (or am I? <insert
evil laugh>)
-Jenny
