I like the ideas Jenny. Can you post this to Twist? (Easier to discuss
there)
On Fri, Jan 19, 2018 at 1:13 PM, Jenny Harrington <jharrington110@xxxxxxxxx>
wrote:
With Feb. being elections, I think it is time to discuss and seriously
revisit some topics, instead of half-assing them like we have been. (I'm
guilty here!) I've been thinking about the appointments, primarily. So
here's a tome I typed up instead of doing my homework ;)
Outreach Planning/Organization:
* We need a private, centralized calendar online for those with outreach
permissions to access. All proposed events are posted on the calendar.
Whomever can be the point of contact (lead) for an event types in their
name so everyone knows it is covered. The lead then takes over organizing
the specific event.
* Outreach leads: Open position to any club member that has attended at
least two outreach events.
* Moongazing coordinator: monthly moongazing/sidewalk astronomy point of
contact person/organizer. They choose location, set up signs (which the
club already has), advertise on FB/website/mailing list, and makes sure at
least one scope will be there.
* YAA/JAA coordinator. I got this for now.
* Single point of contact for outreach for the public. The coordinator.
Debbie has been doing this but I think she would like to step down. Main
job should be putting events on a calendar and recruiting leads to take
over each event.
* One person needs to volunteer to organize outreach materials into two
easy to grab and set up totes.
* DSN manager: This person will check in with the outreach calendar
monthly and make sure DSN is up to date. I propose combining this with the
ALCor position. This basically means I'm volunteering for now...
* Media contact: I believe this was appointed to Mary Singer last year. I
haven't seen Mary since, so not sure this was an effective choice. Ideally,
our media contact will be an ACTIVE member that is also willing to attend
events, post SAS events on the plethora of community calendars out there,
and possibly even contact the press when the SAS is doing something
interesting.
Other appointments:
* ATM coordinator
* Editor
* Website guru
*Equipment manager (combine with library, or even get rid of the
library...)
* Observing list contact
* Refreshments fairy
* Library program liaison
* others I am forgetting?
Two other things I think the board really needs to consider so that the
board is actually more effective:
* A member survey. At the March meeting we should consider handing out a
member survey. Perhaps give an extra raffle ticket for a cool prize to
every one that turns it in. We can brainstorm and make it up ahead of time.
The point of the survey will be to see what the members really want to see
in the club so that the board can work to make it happen -- thus fostering
more involvement from the rest of the members hopefully.
* Choose one major annual goal for the club/board. Something concrete that
benefits the club & community at large. Then, set an action plan with an
actual timeline to achieve the goal. Visible action will get more members
involved, will lead to a more active membership, and will help bring new
faces to events/board meeting instead of the same 5-8 people doing
everything. I propose this is done at the March board meeting after we
review member surveys.
* Time to update the website. This is 90% my fault....The YAA page is
horribly out of date. So is the page with the board and appointments, but
we might as well wait to update that until after elections. We may want to
have a discussion over any other pages we want to add. Most visitors to
meetings find us either via FB or the website, so we should probably
address the website stuff sooner rather than later.
Okay, I'm done (or am I? <insert evil laugh>)
-Jenny
