Re: how do you manage your project list
- From: sumit Tyagi <dba.tyagisumit@xxxxxxxxx>
- To: patrice.boivin@xxxxxxxxx
- Date: Sun, 7 Dec 2014 17:26:00 +0530
Try to follow: The Eisenhower matrix by former US president Eisenhower
http://www.eisenhower.me/about
http://www.usgs.gov/humancapital/documents/TimeManagementGrid.pdf
On Fri, Dec 5, 2014 at 8:06 PM, Patrice sur GMail <patrice.boivin@xxxxxxxxx>
wrote:
> I have a few concerns about time management / prioritization systems,
> often they can't track work done concurrently in parallel, they don't track
> when you start something that executes for hours but returns results back
> to you, and they measure activity, not efficiency or effectiveness.
>
> But at least if you're aware you used (e.g.) putty for 3 hours, probably
> you were doing something in the right direction.
>
> On Fri, Dec 5, 2014 at 1:02 AM, Jeff C <backseatdba@xxxxxxxxx> wrote:
>
>> Thanks Karl that was really helpful. I haven't watche the youtube video
>> yet but will. That program ManicTime is amazing! Kind of overwhelming but
>> I think it can really help show interuptuions. I was never really
>> understood mind maps but I think I will give it another try.
>>
>> On Wed, Dec 3, 2014 at 10:21 PM, Karl Arao <karlarao@xxxxxxxxx> wrote:
>>
>>>
>>> I would start with Tom Limoncelli's Time Management for System
>>> Administrators, he's got a video presentation here
>>> http://youtu.be/XMc7jw38Bxs?t=2m48s that became the foundation on how
>>> I manage my tasks
>>>
>>> Personally I have Goal, Habit, Task, Time Trackers
>>> And there are two parts to this: having a system that works for you and
>>> being able to instrument that
>>>
>>> 1) you have to have a *system* on setting your goals and prioritizing
>>> your tasks, and this one is a great response from quora
>>> http://www.quora.com/Productivity/As-a-startup-CEO-what-is-your-favorite-productivity-hack/answer/Paul-A-Klipp?srid=n2Fg&share=1
>>>
>>> - now I'm using mindmaps for goal setting and kanbanflow.com for
>>> task management which I really like because you can specify
>>> swimlanes+colors which makes it kind multidimensional than just a regular
>>> calendar
>>> - before I just use google calendar for tasks and "goals on track"
>>> for goal/habit tracker but I unsubscribed and migrated the entire
>>> workflow
>>> to mindmaps (I use freemind)
>>>
>>> 2) you have to have a way of *instrumenting* your time
>>>
>>> - on my windows VM where I do all my work I have ManicTime installed
>>> and this enables me to track everything I'm doing.. automatically without
>>> any user input and it can auto tag applications let's say if I open putty
>>> the time I spent on that app will be tagged as "Work", and I can see
>>> where
>>> my time went just by graphing the data
>>> https://www.evernote.com/l/ADBlN746vCxDXJykSPwZMT4TFUMQ6xT9oVw
>>> - on my mac I have this free version of RescueTime, I like the
>>> weekly productivity percentage being emailed every week usually I'm about
>>> 68% per week.. If I go below, that means I'm pretty lazy that week. Above
>>> that means I was pretty busy
>>> - kanbanflow on the other hand forces you to input your tasks + the
>>> corresponding time you spent on it. So what I would do is at the end of
>>> the
>>> day I would export the data and graph it on my tableau dashboard. I just
>>> need to open the dashboard I created and it will automatically read the
>>> new
>>> file and it looks like this
>>> https://www.evernote.com/l/ADD5nUeDwrZLpoc87uhpsqdKeHeNvvMPJcI on
>>> that link you'll see the entire workflow I have for task management up to
>>> visualization
>>>
>>> Some of these may not work for you, but at least you'll get the high
>>> level idea. So a couple of years back early on my career I was learning and
>>> coming up with my own systems and using these tools, through the years I'm
>>> also improving and hacking it and up until now that helps me getting things
>>> done (GTD) and motivated.
>>>
>>>
>>>
>>> -Karl
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Wed, Dec 3, 2014 at 6:28 PM, Oscar Ofiana <oj.ofiana@xxxxxxxxx>
>>> wrote:
>>>
>>>> Hi Jeff,
>>>>
>>>> Have you checked out Randy Pausch's Time Management lecture? Some of
>>>> the ideas presented in it can be a little too detailed and time-consuming,
>>>> but the most helpful idea I picked up on was making the TODO quadrant,
>>>> where you seperate and prioritize tasks into:
>>>> 1 - Urgent and important
>>>> 2 - Important but not urgent
>>>> 3 - Urgent, not important
>>>> 4 - Not urgent, not important.
>>>>
>>>> Just having this grid on a post-it or on a pin-up board by my monitor
>>>> really helped to provide a general map of my tasks and what/when it needed
>>>> to be done.
>>>>
>>>> Hth,
>>>> Oscar
>>>>
>>>>
>>>> On Thu, Dec 4, 2014 at 11:07 AM, Jeff C <backseatdba@xxxxxxxxx> wrote:
>>>>
>>>>> Fellow DBA's,
>>>>> How do you manage your work load? I am not taking database work load
>>>>> but your project list. I don't know about you but I have my projects that
>>>>> I need to get done but I also constantly get interrupted by other
>>>>> developers asking questions, needing help with a query performance, or
>>>>> they
>>>>> mention some data they need from another database and I have to decided
>>>>> what is the best way to approach it. I rarely get my projects worked on.
>>>>> Do you have some system or tool you use to keep your head straight? I
>>>>> used to be the multitasker master but after 10 years and the growth of our
>>>>> environment, that is not easy anymore.
>>>>>
>>>>> Looking for any tips anybody might have.
>>>>>
>>>>>
>>>>> Thank you
>>>>>
>>>>
>>>>
>>>
>>>
>>> --
>>> Karl Arao
>>> Blog: karlarao.wordpress.com
>>> Wiki: karlarao.tiddlyspot.com
>>> Twitter: @karlarao <http://twitter.com/karlarao>
>>>
>>
>>
>
>
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>
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*Sumit Tyagi*
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