URGENTLY REQUIRED
Yayasan Cipta formerly known as YCCP is a non profit organization established
in 2008 with expertise and long experience in advocacy, behaviour change,
community mobilization, social marketing and social research. Yayasan Cipta’s
vision is improving health literacy of Indonesian societies and become health
advocates to improve quality of life. Please visits our Website:
www.yayasancipta.org
At the moment Yayasan Cipta is in urgent need for :
Position Title: Program Manager (PM)
Position Base: Jakarta - Indonesia
GENERAL PURPOSE
Reporting to the Executive Director, the Program Manager (PM) shall organize
programs and activities in accordance with the mission and goals of the Yayasan
Cipta. Leads the program team and working closely with the stakeholders the PM
shall lead all implementation of various programs within Yayasan Cipta in day
to day basis. The Program Manager oversees the planning, implementing,
monitoring and evaluating and reporting of each program in Yayasan Cipta to
ensure quality of work and satisfactions of donors accordingly.
PRIMARY DUTIES and RESPONSIBILITIES
The Program Manager performs including but not limited the following;
Program Planning
- Define the scope of the project in collaboration with Executive
Director
- Create a detailed work plan which identifies and sequences the
activities needed to successfully complete the projects
- Determine the resources (time, money, equipment, etc) required to
complete each existed program
- Develop a schedule for project completion that effectively allocates
the resources to the activities
- Review the project schedule with Executive Director and the team;
revise the schedule as required
- Determine the objectives and measures against evaluation criteria at
project completion.
Staffing
- In consultation with the Executive Director, working closely with HR,
responsible for projects staffing
- Provide guidance to subordinates, and its capacity building.
Program Implementation
- Executes/leads the projects according to the project plans
- Ensuring to document project activities
- Working closely with the Sr. Project Support to set up each program files
to ensure that all project information is appropriately documented and secured
- Monitor the progress of all programs and make adjustments as necessary to
ensure the successful completion of each program
- Establish a communication schedule to update stakeholders including
appropriate staff in the organization on the progress of each program
- Review the quality of the work completed with team on a regular basis to
ensure that it meets/exceeds donor standards and ToR of each program.
Project Control/Management
- Take lead on the development of programs reports to the Executive
Director, Board and Donor as required
- Communicate with donor/s regarding funding including, proposal and
negotiation
- Monitor and approve all budgeted project expenditures
- Monitor cash flow projections and report actual cash flow and variance to
a regular basis (monthly/bimonthly)
- Manage all project funds according to established accounting policies and
procedures
- Supervise/oversee all programs daily activities.
Program Evaluation
- Ensure that the project deliverables are deliver on time, within budget
and at the required level of quality
- Evaluate the outcomes of the project as established during the planning
phase.
Others
- Work closely with the Executive Director and the team in branding Yayasan
Cipta’s image
- Perform other duties as determined by the Executive Director in relations
to programs
- Assist in the development of new business development and programs
sustainability
JOB REQUIREMENTS
- Hold Master Degree or PhD, in Communication/Public Health/Health
Communication or other relevant fields.
- Excellent written and spoken communication skills in English and Bahasa
Indonesia is a must.
- Has broad knowledge on various Program Implementation in the area of
health and evironmental Development sector in Indonesia will be an advantage.
- Have at least Five (5) years of experience working as a PM in
communication area within International NGO and/or Local NGO under the funding
of USAID, EU, DFAT, UN and/or other International funding agencies.
- Have strong capacity to lead, plan, implement, monitor and reporting
development programs/activities
- Possess Program Management certification is greatly an advantage
- Strong analytical abilities, excellent communication, excellent
presentation skills and writing skills.
- Demonstrate ability to share result confidently.
- Possess and demonstrate excellent communication skills, interpersonal
skills, sensitivity, responsiveness,respectful and helpful towards team
members, donors and partners.
- Plans, coordinates and organize workload while remaining aware of changing
Priorities and competing deadlines.
- Continuously approaches work with energy and a positive, constructive
attitude.
- Demonstrates openness to change and ability to manage challenges. Responds
positively to critical feedback and differing points of view.
- Past experience working in similar position in NGO environment in Family
Planning/Reproductive Health area and/or Nutrition and environment are a great
advantage.
- Process and Result-oriented, independent, and willingness to travel.
The closing date for application is 4th of October 2020. This position is
designated for Indonesia citizen only. Interested candidates shall submit their
application letter and CV (max. 3 pages in MS Word format with maximum file
size 150 KB) to recruitment@xxxxxxxxxxxxxxxx by quoting PM— followed by your
name/name of applicant as the subject. No photographs or graphics are allowed
in the attachment. Only short listed candidates will be notified for
interviews. Due to the immediate requirement for the position the interview
shall be started as soon as suitable candidates being identified.
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