Yayasan Inisiatif Perubahan Akses menuju Sehat (IPAS) Indonesia, is a local
foundation works as affiliation of Ipas global so that women and girls have
improved sexual and reproductive health and rights through enhanced access
to and use of safe abortion and contraceptive care as per Indonesiaâs Law.
We believe in a world where every woman and girl has the right and ability
to determine her own sexuality and reproductive health.
We are currently seeking qualified candidates for the position of *Human
Resources / Administrative Assistant*, based in Jakarta. *Position is open
for Indonesian nationality only.*
Under the supervision of the HR & Office Manager, the *Human Resources /
Administrative Assistant* is responsible for supporting office operations
by providing clerical, logistical and administrative assistance. This will
include coordinates meetings and conferences, maintains and organizes
physical and electronic documents, and performs other basic office duties.
The HR and Admin Assistant will play a supportive role in clarifying and
rolling-out the organizationâs policies and procedures.
The Human Resources and Administrative Assistant is dependable, organized,
and has the attention to detail required to carry out day to day operations
of the office of the Yayasan Inisiatif Perubahan Akses Menuju Sehat
Indonesia.
*Responsibilities*
*Primary Administrative Responsibilities*
· Provide day to day support of the administrative operations of the
country program, ensuring office management processes are organized and
efficient;
· Ensure adherence to office administrative rules and procedures
· Day to day administrative assistance; such as assistance in daily
agenda reminders, calendar of appointments for the Indonesia country
program; as well as coordinates and schedules meeting with external
partners as required
· In coordination with the supervisor, provide support on clerical
duties by drafting correspondence (reports, letters and other documents)
intended for both external and internal audiences, as well as document
translation, if needed
· Administer official travel arrangements of staff members, consultant
and other sponsored travellers. This will include reserving flight or other
mode of transportation and hotel accommodations;
· Facilitates arrangement and other necessary logistic administrative
support of conferences/meeting/training or other events;
· In coordination with the Project Assistant, provides administrative
support to project implementation activities;
· Manage the filing, storage and security of office documents. This
includes manage the office filing system for both physical and Sharepoint
documents;
· Ensures all office equipment and facilities are maintained and used
in most efficient, appropriate management and utilization, to support
well-running
office;
· Maintains merchandise and office supplies inventory (incl.
stationaries) by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying
receipt of supplies.
· Oversees office cleaning and housekeeping of the office;
· Administer the office vehicle management, ensuring the Yayasan
Inisiatif Perubahan Akses Menuju Sehat Indonesiaâs vehicle is maintained
and used in the most efficient and appropriate manner;
*Primary Human Resources Responsibilities*
· Assist in implementing policies, procedures, rules, and regulations
for country staff in compliance with local labor laws
· In collaboration with the HR & Office Manager, process documentation
and maintain HR files, paperwork, databases and records relating to
personnel, as required;
· Providing support in the recruitment/hiring processes that may
include posting job openings, organising resumes and job applications,
scheduling/arranging job interviews and assisting in interview processes;
· Ensure employee training materials are up to date and accessible
· Help to maintain record of private medical insurance related to
employee benefits coverage
· Perform other related duties as required
*Internal & External Customers / Suppliers as well as Third Parties *
· Collaborates with other staff members to schedule daily, weekly and
monthly asks related to administrative support;
· Works with other staff members in supporting the operations of
Yayasan IPAS Indonesia office and its project implementation;
· Works with other staff members, advisors and managers to plan and
arrange travel, conferences and meetings
· Manages relationships with external entities including external
consultants in order to arrange meetings and conferences
· Collaborates with other relevant external vendors in supporting the
operations and events of Yayasan IPAS Indonesia
*Requirements*
· Bachelor's Degree in Administration, Human Resource Management, or
other relevant discipline
· Minimum of 1-2 years of experience in the area related to
administration in a non-profit organization
· Good command in English (reading, speaking and writing)
· Experience in planning and organising office events, such as
meetings, conferences, or workshops
· Experience to work in a multiâcultural setting
· Ability to work under minimum supervision and under pressure
· High integrity and attention to details
*How to apply*
If you are interested in applying for this post, please apply online in the
link provided here
<https://ipas.wd5.myworkdayjobs.com/en-US/Ipas/job/Indonesia-Jakarta/Human-Resources---Administrative-Assistant_R158>
.
*Application shall be sent by 05 January 2020, at the latest.*
