IMMEDIATELY REQUIRED
Rutgers Indonesia is an association based in Indonesia and affiliated to
Rutgers in Utrecht, Netherlands. It works together with implementation,
research and advocacy partners in various provinces in Indonesia to improve
sexual and reproductive health and the acceptance of sexual rights, gender
equality and gender-based violence prevention. Rutgers Indonesia provides
grant management, quality assurance and quality control, and technically
supports our partner organizations to implement its programs. Our gender
transformative approach, male involvement, Meaningful and Inclusive Youth
Participation (MIYP), experience working in international alliance, and
Rutgers’ central supporting role provides a strong foundation for the
implementation of the programs. Rutgers Indonesia has excellent expertise
in implementing research, undertaking advocacy, campaigning, lobbying and
negotiation at the regional, national and sub-national levels. For more
detail about the program see the link: https://www.rutgers.id/.
Rutgers Indonesia is currently looking for a committed and enthusiastic
candidate for the following position:
Program Administrative Officer (PAO)
Full time - service contract with possible extension, Jakarta based
Job Purpose:
This Program Administrative Officer will be a member of the HR & Admin team
in the Jakarta office and will work closely with the Office Administrative
Officer (OAO) and will report to the HR & Admin Manager on tasks related to
the daily program activities at Rutgers Indonesia.
Tasks and responsibilities:
Program Administration:
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To organize events (meetings, training, workshops, business trips) as
well as handling logistic, accommodation, transportation and administrative
needs for the programs team, including preparing necessary budget and the
financial report.
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To prepare necessary documents required by the staff (such as passports,
visas and other documents) required for the benefit of business travelling
(domestic and foreign).
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To ensure that all office facilities & equipment are functional at all
times and be in charge of arranging any repairs, replacements &
maintenance, especially for program teams
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To provide assistance in monitoring the implementation of Security and
Safety procedures and Code of Conduct
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Keep filing systems and archiving systems in place and also to ensure
that the communications materials (the project briefs etc) are well
stocked, monitored and that the country representative is kept up to date
with this.
Procurement:
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To provide assistance in procuring necessary goods and service,
especially for program team
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To work together with OAO in managing assets of Rutgers Indonesia
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To provide assistance in organizing daily office activities (including
front-office, correspondence, licensing, office equipment and ensuring the
Information and Technology system runs smoothly,)
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Monitor and manage office supplies, including stationery and other
consumables, especially for program activities.
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Ensure procurement procedures and authorisation procedures are followed,
such as
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Purchase Request, Purchase Order and Invoice Authorization Form
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Sort incoming supplier quotations, invoices and payment requests.
Qualifications, Experience and Work Based Skills and Competencies:
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Commitment to Rutgers Indonesia’s values (i.e.: diversity, respect on
others, gender, sexual orientation, religion, and child protection rights)
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Minimum D3 degree, preferable in Business Administration, Accounting,
Literature, or Library Studies
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At least 3 years working experience with procurement and administrative
(International non-profit environment preferred)
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Ability to multitask and meet the deadlines required
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Organised, proactive, committed and service minded
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Ability to prioritise workload, use initiative and work independently
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Consistently on learning and can- do attitude.
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Demonstrated competence with Microsoft Office and accounting software
experience preferred
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Good communication skill, both in Bahasa Indonesia and English (verbal
and writing) and can work within a multicultural environment, including
both national and international staff members
The application can be submitted by e-mail to: recruitment@xxxxxxxxxx.
Indicating the position: Program Administrative Officer (PAO).
Application deadline will be on 20 November 2020.
Only shortlisted candidates will be notified and Rutgers will ensure those
candidates have no such record related to code of conduct issues.
RutgersWPF Indonesia gives equal opportunity employment regardless of
gender, sexual orientation and religion, as well as care for child
protection rights
