Position Description
Grants Manager, USAID/Indonesia Harmoni
Company Profile:
MSI, a Tetra Tech Company, is a Washington, DC-based international development
firm with a 35-year history of delivering development results across the world.
Our core expertise is in governance and anti-corruption, institutional
development, public sector management, and monitoring and evaluation (M&E). MSI
implements nearly 100 projects in 90 countries around the world such as
Afghanistan, Colombia, Mexico, Indonesia, Jordan, Lebanon, Morocco, Pakistan,
Syria, and Vietnam. As one of the leading companies in our field, MSI has
partnered with more than 80 organizations across all sectors of international
development with clients ranging from large bilateral and multilateral donors
such as USAID, the World Bank and the UNDP to national and local governments,
NGOs, think tanks, foundations and universities. For more information on MSI,
please visit our website at www.msiworldwide.com <http://www.msiworldwide.com/>.
Project Summary:
The four-year USAID-funded Harmoni activity promotes tolerance and inclusion
and reduces the risk of violent extremism (VE). Harmoni focuses support on
interventions that are narrowly targeted towards communities and individuals
most at risk of extremism, with a mandate to build the resilience of key
Indonesian institutions – governmental, civil society, religious, and
community-based – that represent the frontline in preventing VE and intolerant
acts in Indonesia.
This is a full-time, long-term position based in Jakarta, Indonesia.
This position is open to Indonesian nationals only.
Position Description:
The Grants Manager is responsible for supervising the grants and procurement
assistants and ensuring that all grants are awarded and implemented according
the USAID standards and to ensure the successful performance of the grants
program. He/she is supervised by the Deputy Chief of Party (DCOP) and
coordinates with the Senior Project Manager (SPM) at MSI/HQ.
Responsibilities:
Coordinate the Harmoni grant program processes and serve as a prime contact for
grantees.
Lead the procurement of grants in accordance with USAID and MSI standards,
including preparing RFA/APS solicitation documents and overseeing grantee
proposal reviews.
Manage a team of Grant Specialists to prepare, administer and manage a pipeline
of grants and procurements.
Disseminate grant program announcements and collect applications and proposals,
using MSI’s grants and procurement management system.
Organize, coordinate and participate in the administrative and technical
evaluation process of applications for grants, including documents prepared for
the Evaluation Committee.
Review and negotiate with Harmoni grant applicants on proposed budgets.
In coordination with the IR program team members, assist grant candidates with
finalizing their program SOWs and work plans.
Review and ensure compliance of all documents included in the application for a
grant.
Ensure the grantees are able to manage their grants efficiently and
transparently in compliance with USAID and Harmoni rules and regulations.
Ensure timely financial disbursements and compliance with grants financial
management policies; monitor grant expenses and provide regular updates on
grant status.
Ensure the timely transfer of funds to grantees.
Ensure grantees spending and tracking of spending is in line with the
requirements of their Grant Agreements.
Properly document all procedures and communication with grantees.
Monitor implementation of the grant projects:
a. develop and regularly revise monitoring schedules;
b. conduct site visits for monitoring and evaluation purposes.
c. attend events organized by grant recipients.
d. collect and review reports and deliverables submitted by grant
e. document results of grants and subcontract performance monitoring and
evaluation
f. report regularly to the DCOP, Chief of Party (COP) and SPM at MSI/HQ on
implementation of the grant program.
Conduct trainings for grant applicants and recipients on proposal writing and
grant management.
Provide the IR Leads with information about results and success stories
collected through regular communication with grant recipients, site visits, and
reports and deliverables submitted by grant recipients.
Develop and maintain the project’s standard unit costs in coordination with the
Procurement Manager and Grant Specialists.
Develop and maintain grantee activity calendar and provide the M&E specialist
with information for Harmoni performance reports and calendar.
File and ensure presence of all grant documents including, but not limited to
application for a grant, evaluation documents, certificates, grant agreement
and any amendments, technical reports, deliverables, and financial reports.
Contribute to the Activity Monitoring Evaluation and Learning Plan (AMEL) in
coordination with the Project’s M&E Manager and MSI/HQ.
Manage the collection of data for the project’s quarterly and annual reports
related to the grants program, and generate appropriate databases.
Prepare quarterly, annual and final reports regarding the grants program,
including analyses of measurable accomplishments against activities conducted
and program objectives.
Provide input on the Grants Manual.
Carry out and/or participate in other activities as requested or assigned by
the DCOP, COP, SPM, and MSI/HQ.
Qualifications:
University degree in relevant area.
At least 10 years of professional experience in grants and/or project
management, including at least 5 years on international donor-funded activities.
Experience with USAID-funded projects and familiarity with USAID grants and
procurements and their associated regulations, required.
At least 5 years supervisory experience, managing grants and program officers
for international donor projects or international organizations.
Strong written and spoken English.
Ability to work well within a team, and to complete multiple tasks effectively
and efficiently.
Strong initiative and teamwork skills.
Strong attention to detail.
Only candidates who have been selected for an interview will be contacted. No
phone calls, please.
MSI is an EEO/AA/ADA Veterans Employer.
To apply, please click the following link (or copy paste the link to the new
browser tab) and apply directly through the portal:
https://chu.tbe.taleo.net/chu04/ats/careers/v2/viewRequisition?org=MSI&cws=51&rid=7035
<https://chu.tbe.taleo.net/chu04/ats/careers/v2/viewRequisition?org=MSI&cws=51&rid=7035>
