Technical Support Assistant for Finance, Logistic & Administration
HBCC Project for Jakarta and West Java
Scope of Work
1. DESCRIPTION / BACKGROUND OF PROGRAM
SC Indonesia continue to deliver high quality program and reach that are
impacting communities, including in the current pandemic situation of COVID-19.
Therefore, SC will invest on carry out preparedness activities, initial
response and eventually larger scale response to support government effort to
mitigate risks and impact of COVID-19 pandemic and at the same time partnering
with local organization and engaging communities/schools optimally. This
programme aims top revent spread of COVID-19 among children, caregivers, their
families, and the wider communities and to build resilience against future
outbreaks. SC Indonesia will uphold critical implementation strategies to
ensure high participation, increase community empowerment and build on local
capacity to secure ownership to response activities. Furthermore, with existing
Save the Children’s tools and guidelines, we will ensure that the activities
are contributing to the gender equality in the long term, and engaging the most
vulnerable populations (e.g., marginalized group, people with disabilities,
people live in slum and highly populated areas, etc.) as active citizens.
HBCC Project aims to complete several activities during July – December 2020,
such as filing, input data (beneficiaries, equipment) cleaning data, minute
meeting, administration, financial preparation, and reporting. To complete
these activities, we need to hire Daily Worker to support program activities in
Jakarta and West Java. This position will work in coordination with HBCC Team
in each Jakarta and West Java. S/he will be responsible for administration
activities related to programmatic implementation, and ensure that all
activities are implemented and outcomes are assessed. S/he will reports to the
HBCC Coordinator, and be supported by TDT, finance, administration and logistic
team in Jakarta and West Java Office.
2. OBJECTIVES OF HIRING TECHNICAL SUPPORT FOR FINANCE, LOGISTIC AND
ADMINISTRATION
Hiring a person to HBCC Project aims to get assistance and support in
administration of finance and logistic works during preparation and
implementation of HBCC’s project activities. Those work will be involve: a)
support HBCC team in administration finance, logistic & HR’s activities and
documents; b) support schools and stakeholders in administration activities and
documents relating to programmatic implementation. These persons will work with
Save the Children with type of daily workers and base in North Jakarta (1
person), and Bandung (1 person).
3. THE HIRED PERSONS HAVE AGREED TO:
* prepare and distribute invitation and information e-letter to
participating schools, stakeholders and partners who will participate in the
project’s activities (online/offline activities) during the contract period.
* work on administration’s finance document related on implementation of
HBCC Project activities during contract period.
* work on administration’s logistic document (prepare PR, liaise with
Logistic/Procurement) related on implementation of of HBCC’s project activities
during contact period
* assist in preparation HBCC’s project activities both online and offline
activities during contract period.
* ensure that logistic needs in HBCC’s project activities during contract
period are provided as request through logistic department or cash advance by
Project Coordinator
* assist the good’s distribution to participating schools or project
beneficiaries
* work on compilation of administration, finance, HR and logistic documents
as part program activities implementation reports
4. DELIVERABLES
* Time sheet based on actual working days
* Monthly report which consist with attachment of good’s distribution
report, project logistic data, minute meeting, BvA per activity
* Deliver of project activity’s plan as agreed which has been reported into
monthly report including photos
5. CRITERIA
To come up with those working scope, selected person should at least meet this
following qualification:
* Basic knowledge and experience administration, logistic and finance
affairs.
* Has experience working as project assistant/administration’s person
* Good ability to work in a team.
* Good communication skills both verbal and written in Bahasa Indonesia.
* Ability for problem solving, show initiative and work independently.
* Ability to response to requests, queries in timely manner
* Builds and maintains effective relationships, with their team, colleagues
and external partners.
* Proven ICT skills of Microsoft program (Excel, Word Excel and PowerPoint)
and internet.
* Preferable come from the same areas where the project/responses executed
(ie, North Jakarta and West Bandung District)
* Preferably has worked with Yayasan Sayangi Tunas Cilik or familiar with
Yayasan Sayangi Tunas Cilik administration procedures and mechanism will be
advantages
6. TIME FRAME:
The hired person as daily workers will during three months, last from August-
31 October 2020. With the maximum days 20 days/months during the time frame
To apply for this position, please click and go to our career site on
External applicant:
Click here to apply for Bandung FO
based<https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=200004GH&tz=GMT%2B07%3A00&tzname=>
Click here to apply for Greater Jakarta
based<https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=200004GI&tz=GMT%2B07%3A00&tzname=>
Closing date for application is up to August 15th, 2020
(Only short-listed candidates will be notified)
Please visit our website for more info https://www.stc.or.id/join-us/karir
Save the Children encourages qualified candidates to apply regardless of
religion, race, gender, sexual orientation or disability
All recruitment practices and procedures reflect Save the Children’s commitment
to protecting children from abuse
Best Regards,
Human Resources | Yayasan Sayangi Tunas Cilik - partner of Save the Children |
Jalan Bangka IX No. 40 A,B. RT 1/RW 10, Pela Mampang, Mampang Perapatan. Kota
Jakarta Selatan, Daerah Khusus Ibukota Jakarta 12720 | +62 (21) – 782 4415 |
recruitment.indonesia@xxxxxxxxxxxxxxxxxxx<mailto:recruitment.indonesia@xxxxxxxxxxxxxxxxxxx>
| www.stc.or.id<http://www.stc.or.id/>
Yayasan Sayangi Tunas Cilik – partner of Save the Children believes every last
child deserves a future. In Indonesia and around the world, we give children a
healthy start in life, the opportunity to learn and protection from harm. We do
whatever it takes for children – every day and in time of crisis – transforming
their lives and the future we share.
