[newdevjobsindo] Request for Proposal Village Good Governance Project In Southwest Sumba
- From: William & Lily Foundation <dmarc-noreply@xxxxxxxxxxxxx> (Redacted sender "william.lily" for DMARC)
- To: "newdevjobsindo@xxxxxxxxxxxxx" <newdevjobsindo@xxxxxxxxxxxxx>
- Date: Sat, 9 Jan 2021 00:53:00 +0000 (UTC)
Request for Proposal Village Good Governance Project In Southwest Sumba
Background
In 2014, theGovernment of Indonesia issued Law Number 6/2014 on Village Law
that changedthe face of village management and commenced a new era of a change
in power dynamics.The Law has decentralized the planning and budgeting process
at the locallevel, where village government and its communities can plan and
set budget fordevelopment processes and activities the respective communities
prioritize. Thenational government has provided more rooms for villages to
develop their own planningand budgeting through Dana Desa(Village Fund). Since
its first year of implementation, there has been asignificant increase of fund
allocated for DanaDesa. In 2020, the Government of Indonesia has allocated
funds in theamount of IDR 71.19 billion, a significant increase from its
first-yearallocation in 2015 (IDR 20.67 billion). This has put that in average
eachvillage now receive IDR 800 Million per year. Dana Desa has been a force in
pushing the development process inthe villages, mainly on infrastructure
development and aiming to improvevillagers’ quality of life and reducing
poverty. The national government hasput its commitment on implementing the Law
by establishing the Ministry ofVillage, Development of Disadvantaged Areas and
Transmigration to expeditevillage development. This ministry is tasked to plan,
monitor and coordinatingvillages development. The implementation of the Law
also has its own set ofchallenges – disconnect between planning at village and
district level areoften found, technical regulations for implementation
guidance are notnecessarily in sync and most importantly, not all villages has
been able torespond to this Law and put them into use in their respective
village. This isunderstandable, as there are 74,953 villages and each has its
own developmentissues and priorities, and this rings especially true for
Southwest Sumba.
Establishedin 2007, Southwest Sumba is one of the poorest districts in Eastern
Indonesiawith a population of 313,127 (2020 estimate), the highest compared to
otherdistricts on the island. The Southwest Sumba district faces an
increasingnumber of those living below the poverty line which was at 28.06% in
2019[1].Although it is a slight decrease from 2016 (30.63%), the number
issignificantly higher than the national average (9.78%, as per BPS
reportreleased in March 2020). The district government is also facing
ongoingsignificant challenges in delivering basic services in health and
education andin providing access to infrastructure such as large-scale public
systems,services and facilities required for the district to facilitate
commerce andother socio-economic activities.
There was arapid village expansion (pemekaran)in Southwest Sumba between 2011
and 2016. This expansion was not accompanied byadequate knowledge and skills
transfer to civil servants tasked to help andsupport the villages to be able to
better manage themselves. Recent assessmentcarried out by the William & Lily
Foundation (WLF) provides enlightenmenton issues and challenges faced by the
head of villages and its apparatus onbasic knowledge and procedures for
planning and budgeting development processas well as coordination with the
higher level of governance to seek guidanceand information (i.e., district and
sub-district level). The assessment thatwas carried out in September 2020
resulted in findings in the following areas:
● Village Head and Apparatus – lack of knowledge and skillson the correct
procedures of musrenbangdesprocesses and related laws has prevented them to be
able to guard the processof village planning and prioritization of development
sufficiently. A commonconsequence is that villagers’ proposals and input is not
adequately consideredor accommodated. Another challenge is village apparatus’
lack of knowledge and skillsto facilitate and conduct planning and budgeting
process has put them moredependent to Pendamping Desa.
● Incomplete village data – findingsshow that very few villages included
in the assessment have these villagedocuments available. Most of the
interviewed officials said that they had thesedocuments but were not able to
locate or show the document. This is a criticalfinding as data is particularly
important for a village to be able to develop aparticipatory and accountable
planning and budgeting process. More importantlythis will affect their planning
and budgeting for providing basic services ineducation and health as well as
identifying village’s potential incomegenerating activities. Findings also
suggest that village apparatus is nothaving sufficient skills to develop their
respective village profile or map of potensidesa to be able to know their main
products or assets for potential additionalincome generating activities, even
the data collection process and procedure.
● Village planning – findings include village apparatus’inability to
describe its own village’s vision and mission statement that wouldpotentially
affect how they understand and manage its development. Anotherfinding is that
those that do have vision and mission statement or planning, donot always
correspond to the district government’s “Tujuh Jembatan Emas Sumba Barat Daya”
(Southwest Sumba’s SevenGolden Bridges) policy. This creates more disconnect
between the village andthe district government as well as potentially causing
the delay of approvingthe village budget (APBDes)[2].Especially now that the
national government has rolled out the SDGs Villages,the communication and
coordination between villages and district is becomingincreasingly important as
there is a greater need for district government tocollect and aggregate data
from the villages. Therefore, each party needs toensure the process is done
correctly.
● Limited coordination between district and villages – findingsmention
that district’s limited budget has prevented them to be able to reachall
villages in Southwest Sumba. District’s roles to ensure that Dana Desa is used
correctly issignificant as they are tasked to develop local regulation to
implement thenational regulation stipulated by Ministry of Finance on Dana Desa
allocation. This has left “unlucky” villages on their ownwith lack of guidance,
while online communication is still a problem in someareas.
Analysis ofthe assessment identify several opportunities for intervention. WLF
believesthat villages can and should play greater role in improving human
developmentoutcomes and its population quality of life, particularly in
ensuring deliveryof basic services and in achieving the local, regional, and
nationaldevelopment goals. The analysis suggests that village apparatus are
generally verykeen to improve their capacity in planning and budgeting but have
not beenproperly accommodated by district government. There have been capacity
buildingand mentoring to some extent from the government, but it was not
planned for along-term effort. The roll-out of SDGs Village by the Ministry of
Village,Development of Disadvantaged Areas and Transmigration has put an even
moresignificant of villages’ roles in the country development process.
Especiallythat SDGs Village’s indicator #17 highlighting the partnership for
villagedevelopment that villages will have to start thinking about
potentialopportunities with other stakeholders for income generating
activities,innovative approaches and more. The Government of Indonesia has also
putadditional village-specific indicator (#18) that highlight villages
beingadaptive and putting its local wisdom upfront. Therefore, a participatory
anddemand-driven village planning and budgeting is crucial now.
AboutWLF
The William & Lily Foundation (WLF) is a Jakarta-basedphilanthropic
organization established in 2009. Our mission is to empowervulnerable and
marginalized communities by bridging learning with access toopportunities. As
an active grant-making foundation, we work closely with localimplementation
partners on four focus areas: education, health, economicempowerment and
enabling environment.
ProjectDescription
William & Lily Foundation plans to develop a project toaddress those issues in
Southwest Sumba, focusing on improving village capacityfor better planning and
budgeting to improve participation and accountabilityto provide basic services
to its communities. WLF is looking for interested organizations topropose an
innovative and adaptive design and approach with consideration tocurrent
pandemic challenges as well as the Southwest Sumba context and culture.Proposal
design should not be limited to address issues during projectlifetime, but also
narrating opportunities for scalability and sustainabilitybeyond project’s
lifetime.
The direct beneficiaries will be the village heads andvillage apparatus in the
selected villages in Southwest Sumba, while alsolooking at opportunities to
engage other related stakeholders as indirectbeneficiaries (such as, but not
limited to, community/religious leaders, pendamping desa,
community-basedorganizations, etc.). The main approaches of this project would
be capacitybuilding for village heads and apparatus, advocacy to related
stakeholders andfacilitating sustainable engagement among the relevant
stakeholders. WLFtherefore seeks a non-individual consultant (professional
organization/team ofindividuals under a legal entity) to design and implement
this project.
Duration and Scope
This isforeseen as a two (2) year project with an optional one-year extension,
withthe first year focusing on laying the foundation of selected villages
andfinding a way for suitable methods and approaches to build the capacity
ofvillage heads and apparatus and to develop platform for participatory
learningand sharing. Building from the first year, the second year will be
focused onextracting the best practices and developing the strategy for scaling
up.
Approaches
WLF does notprovide funding for infrastructure support and instead focuses on
leveragingexisting assets and maximizing synergies. Hence, WLF believes in
projectinterventions based on capacity building, establishing linkages and
advocacy.The Foundation also believes that building ownership among local
actors is oneof key success of project intervention in order to ensure
scalability andsustainability. The interested organizations areencouraged to
develop their theory of change with the following thinking:
● Capacity Building through delivery of capacity building activities
forvillage heads and apparatus and building awareness of the significance
ofimproving village data (potensi desa),management skills and accountability
and participatory process during planningand budgeting by taking into account
the local wisdom and practices inSouthwest Sumba
● Establishing Linkagesthrough an initial mapping of key stakeholders in
village development andfollow up with building commitments to improve village
capacity and build thebasis for multi-stakeholder’s dialogue and find ways to
address issues on basicservices in the villages. It is therefore very important
for interestedorganizations to have a clear strategy and approaches on how to
tie thesecommitments and how to maintain it throughout the project and beyond.
With thisthinking, the Foundation is also looking for innovative ideas on how
theproject will be able to facilitate active forums for peer learning
amongvillages covered by the project as well as providing opportunities to
learn fromother “established” villages within the region
● Advocacy through engagement and collaboration with the
relevantstakeholders at district and provincial level to address and advance
the agendafor strengthening village development processes. In this context,
this wouldinclude strategies and approaches to improve village population
participation,where they have the opportunity to demand access for more
participation invillage management processes
Indicators ofSuccessful Project
This project will directly contribute to the achievement ofthe Foundation’s
long-term outcome on enabling environment sector pillar:“Establishing
sustaining partnership between local government and civilsociety”. The project
would be deemed successful if at least several of thefollowing outcomes have
been achieved upon project completion:
● Demonstrated improvedknowledge and skills on planning and budgeting
● Demonstrated improvedpractice on data collection for village data
completion
● Demonstrated improvementof village data quality
● Demonstrated usage ofvillage data for village’s participatory planning
and budgeting process
● Demonstratedvillage head and apparatus’ increased capacity for advocacy
to both governmentand non-government stakeholders
● Demonstrated increasedcommunities’ participation in village
decision-making process (incl. mechanismof accountability)
● Demonstrated improvedcollaboration (or partnerships) among related
stakeholders
● Demonstratedcommitment and clear action plan for scalability and
sustainability
● Demonstratedcommitment and/or changes in regulatory framework to support
enablingenvironment for strengthening village development
Interested organizations must include proposed theory ofchange, results
framework and other relevant indicators in their technicalproposal. The
selected organization will work under WLF advisement on theselection of
villages for this project, whichmay involve site visits, in-depth interviewsand
proper due diligence. WLF is currently working at seven out of 11sub-districts
in Southwest Sumba.
SelectionCriteria
WLF is looking for interested organizations with extensiveknowledge on village
development/governance area. Interested organizations shouldpossess the
following qualifications:
● A minimum of fiveyears’ experience in designing, managing and
implementing capacity building andadvocacy project on village
development/governance area –knowledge andexperience in eastern Indonesia,
particularly in Sumba is an advantage;
● Proven experience ondelivering capacity building and mentoring for
village head and apparatus;
● Extensive knowledge onvillage law, village governance dynamics, planning
& budgeting process, andhistory and current development of
Indonesiandecentralized system;
● Proven experience onproject management, coordination and liaison
capabilities;
● Proven experience ondeveloping strategies for advocacy and establishing
linkages ofmulti-stakeholders; and
● Proven experience inmonitoring and evaluation for development projects,
particularly in advocacyand capacity building for village development area.
AwardInformation
● Period of Performance:WLF expects the project to be commenced on or
around the second quarter of2021, with the duration of 24 months period and
optional 12-month extension
● Type of Award:Contract-based, actual cost
● Funding: WLF adheresto the value for money principles. Interested
organizations should carefullythink about delivering the project implementation
in an efficient and effectivemanner – in which the personnel and operational
cost should not exceed 30% ofthe total funding requested
● Cost-sharing: Anyproposed cost-sharing should be clearly noted in the
narrative and budgetproposal
The releaseof this Request for Proposal does not guarantee WLF to award the
contract.Implementation of the project will depend on the Foundation’s
fundingavailability.
Howto Apply
● Expression of Interest(EoI) – Applicants are required to submit
Expression of Interest electronicallywhich states:
a) why applicant isinterested;
b) brief information onrelevant experience and key personnel’s
qualification;
c) brief information onhow the applicant will address the issues stated in
the background and projectdescription sections; and
d) point of contact(email address and phone numbers).
Expression of Interest must be no longerthan 2 pages, either in Indonesian or
English, and must be submitted to support@xxxxxxxxx with the subject line:
Nameof Organization EOI Village Governance Project before Friday, 22 January
2021 at 5 pm Jakarta time.
● Bidders’ Conference – After reviewing the submitted Letterof Interest,
the shortlisted applicants will be invited to attend bidders’conference that
will take place on/about Friday,29 January 2021. Invitation will bedistributed
through email addresses registered on the Expression of Interest.
● Proposal Submission –Proposals (technical and financial) in Indonesian
or English must be submittedbefore Friday, 26 February 2021 at 11:58pm Jakarta
time. The proposal should cover the following information:
o General descriptionof demonstrated capabilities to meet the terms of this
solicitation, yourcontact details (address and phone numbers), a short
description of uniquecapabilities (skills, methodologies, or technical
approach) typically employedfor carrying out work as described in the “Project
Description” section, and abrief description of past performance with contact
details of previous clients;
o A comprehensive technical proposal focusing on delivering the
above-mentioned key activitiesand deliverables in Southwest Sumba, including
clear description of theory ofchange and the results framework design,
selection method or criteria forvillages and advocacy and engagement strategy
with local government andnon-government stakeholders;
o Most recent Curriculum Vitae of the organization and/or individual team
members (keypersonnel involved) and details of staff composition with clear
demonstrationof previous experience in related project implementation;
o Proposed work plan including timeline for keyactivities, milestones, and
deliverables for the duration of the project; and
o A comprehensive financial proposal in Indonesian rupiah (IDR), including
daily rate for teammembers or external consultants, budget allocation for
activities, travel andaccommodation, monitoring and evaluation activities,
dissemination activities,incidentals and other expenses, as well as proposed
terms of payments/schedule.
[1] Sumba Barat Daya dalam Angka, 2020
[2] In some cases, the delay is caused byDistrict Government trying to put
district work plan into village planningdocument (Mengefektifkan Dana
Desa.Ivanovich Agusta. KOMPAS, 4 January 2021)
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