*Operations and Grant Officer (re-advertised)*
*Profile of BANTU Project:*
Palladium is appointed by USAID to manage USAID-funded Health technical
Assistance Project (BANTU), to support USAID Indonesia’s Country
Development Cooperation Strategy (CDCS) by rapidly leveraging specialized
short and long-term technical assistance to USAID, USAID-funded programs;
the Government of Indonesia (GOI), and other organizations and agencies as
required.
*Purpose of Position:*
The Operations and Grant Officer is a full-time position to support Deputy
Chief of Party (DCOP) of the BANTU Project. This position will manage all
issues related to administrative matters of the grant; proposal and budget
review, develop grant agreement, monitor the contractual obligation
including reporting, compliance, milestone and the close-out of the grant,
and to provide support for the project’s operations.
*Reporting requirements:*
This position reports to the Deputy Chief of Party, BANTU Project.
*Key responsibilities:*
*1. **Project Operations:*
· Responsible for overall operations of the project including HR and
Talent’s Management aspects
· Provide administrative and logistical support to DCOP and TA
experts as required
· Develop and maintain comprehensive project deliverables’ calendar
and tracker including BANTU’s grantees’ and sub-contract’s deliverables
· Assist DCOP to compile and document program information for
reports, annual workplan and PMP, publications and communications, as needed
· Manage the project procurement and purchasing
· Manage project’s formalities in collaboration with Sr. Finance
Officer
· Develop minutes of meeting and other project-related meetings
· Assist DCOP in preparation, review and editing of documents,
presentations, reports, proposals, and other documents as needed
· Maintain shared document libraries, archives, calendars, etc.,
using Palladium web-based management information systems
· Assist with special projects and perform other duties as required
*2. **Grant Management:*
· Support the DCOP on timely completion of administrative paperwork
required for formulating, negotiating, obtaining approvals, executing,
monitoring, and processing funds request for grants
· Work with DCOP and Sr. Finance Officer to review and analyze grant
budget estimates for allowability, allocability, reasonableness, and
consistency
· Develop complete grant packages, including grant agreements, using
existing templates with the required back-up documentation for each grant
and work with DCOP to obtain required contract management services and
USAID’s CO/COR approval
· Work with Sr. Finance Officer to track and monitor grantee’s
milestone and expenditure periodically as per the grant/sub-contract
agreement, and ensure timely submission, reporting to DCOP, and filing of
all paperwork in hard and electronic forms
· Regular monitoring and communication with grantees on activities
under the grant agreements
· Review and provide feedback on the reports and supporting
documentation submitted by grantees
· Establish and maintain a proper filing system to maintain a
complete record of all types of grants issued by the project.
· Coordinate with grantees to facilitate grantee signature on
contracting documents, draft memos, prepare goods-received notes, maintain
equipment lists, and manage milestone and expense trackers
· Coordinate grant-related purchases and compliance with Sr. Finance
Officer and DCOP
· Any other task assigned by the DCOP
*Qualifications and Experience:*
· Bachelor’s degree in project management, business administration,
finance, or related fields
· Minimum six (6) years’ experience in project operational support
and grants management – preferably with international NGOs
· Proven experience and extensive knowledge of USAID management,
operations, and financial/budget systems is desirable
· Demonstrated experience in project/program administration and
organizational skills, including the ability to multi-task, and work in a
high-pressured environment
· Extensive experience in financial processing and grant management
· Demonstrated ability to be proactive in managing work priorities,
juggle competing tasks, and work with minimal supervision
· Proven ability to work effectively and collaboratively with a
small-dynamic team
· Positive attitude and willingness to “go the extra mile” to ensure
that the job is completed in a timely and accurate manner
· Good written and verbal communication, liaison and interpersonal
skills
· Fluency in English and Bahasa Indonesia required
· Excellent skills in Microsoft Word, Outlook, and Excel
· Excellent skills in database applications
*Only local Indonesian candidates will be considered for this position.*
*SALARY RANGE: Commensurate with experience and salary history*
*POSITION INFORMATION:* The initial contract will be for one-year. Only
Indonesian citizens may apply.
*HOW TO APPLY*: To apply to this position, please go to
http://thepalladiumgroup.com/careers
*Closing date: September 9, 2020*
*Only shortlisted candidates will be contacted.*
For more information on our company, please review our website:
www.thepalladiumgroup.com
Palladium provides equal employment to all participants and employees
without regard to race, color, religion, gender, age, disability, sexual
orientation, veteran or marital status.
