- Organization: IDLO - International Development Law Organization
- Location: Jakarta (Indonesia)
- Grade: Level 3 - Process Management Support Role - Administrative support
- Occupational Groups:
- Accounting (Audit, Controlling)
- Banking and Finance
- Closing Date: 2020-07-31
IDLO IN INDONESIA
The partnership between IDLO and Indonesia dates back to 2006. Over more than a
decade, IDLO has worked with and supported the development of effective,
accountable and inclusive justice sector institutions, and has partnered with
civil society organizations and academia to enhance access to justice and the
rule of law. Further building on the results achieved to date, its worldwide
networks and the relationship with national counterparts, IDLO anticipates
further building its programming in Indonesia, including through providing
technical support to enhance the effectiveness, accountability and transparency
of the Indonesian Public Prosecution Service.
THE POSITION
The Department of Programs is the central management and coordinating function
for program delivery and capacity development. It is responsible for the
implementation of IDLO’s global program portfolio for field and non-field
locations in line with organizational strategy.
Under the direct supervision of the Finance and Administration Manager,
Indonesia and liaising with the HQ Regional Program Accountant as well as with
colleagues in the HQ Department of Programs, the Finance Associate will be
responsible for the following main duties:A) Financial Management:
- Provide financial support to the Program team and ensure process integrity;
- Ensure internal control procedures are followed for all cash disbursement,
receipts and transfers, including being responsible for managing the petty cash;
- Support the Finance and Administration Manager to maintain an overall
accounting system for the Jakarta Office in line with IDLO guidance and
procedures, including but not limited to processing invoices and payments,
monthly financial close, balance sheet reconciliation, maintaining bank
accounts and financial records, ensure timely reimbursement of travel expenses
to IDLO employees and/or experts etc.;
- Support the Finance and Administration Manager with Implementation
Partners where relevant including, conducting cost estimates and budget
proposals; conducting organizational assessments and regular spot checks
assessing risks and quality of implementing partner’s internal processes;
monitoring and reviewing financial reports of the subprojects;
- Support in audit-related exercises, including audits for the implementing
partners.
B) Administration:
- Support the coordination of work and information flow between Offices
(HQ/Country Office) and support functions including, coordinating the
processing of payments, travel requests, etc.;
- Coordinate and assist in administering the logistics, communication and
contracts with various service providers, such as travel agents, hotels, office
suppliers, etc. as necessary;
- Support the maintenance of a sound filing system of all financial
documentation;
- Other relevant duties as requested by the supervisor.
IDEAL CANDIDATE PROFILE
Education and Work Experience
- Undergraduate degree in business, finance or related field is required;
- Minimum of 3-4 years of experience in the field of accounting and
financial management preferably within international organizations or private
/public organization with donor-funded programs;
- Demonstrated experience of financial process management and reporting
skills.
Languages
- Full proficiency in both oral and writing in English and Bahasa Indonesia,
are required.
Specific knowledge, skills and competencies
- Significant experience with accounting system management;
- Substantive knowledge of budgeting for development cooperation;
- Knowledge of financial administrative procedures of an international
development agency is an additional asset;
- Experience in working with an international/interdisciplinary team;
- Competency with financial data systems and spreadsheet processes;
- Ability to manage multiple projects simultaneously in a fast-paced
deadline-driven environment;
- Proven ability to develop and foster productive working relationships
across a globally based organization;
- Sound knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of
other ICT software and internet software;
- Organized, flexible, and detail-oriented and a team-player;
- Keen sense of ethics, integrity, and commitment to IDLO’s mandate;
TERMS AND CONDITIONS
IDLO shall offer the selected candidate an affiliate contract initially for 12
months, with the possibility of extension, subject to performance and
availability of funding.
IDLO Offers competitive remuneration and benefits for locally-recruited
employees including comprehensive annual leave, medical insurance etc.
This vacancy is open to local nationals, permanent residents of the duty
station or individuals holding other legal authorization permitting to work in
the duty station.
In the interest of making most effective use of resources, only the shortlisted
candidates will be contacted during the selection process.
Qualified applicants are requested to submit their application online by
uploading only - i) Updated CV/Resume & ii) Cover letter. Should you wish to
apply for this position, please see here: https://www.impactpool.org/jobs/615180
DISCLAIMER
The above statements are intended to describe the general nature and level of
the work being performed by the Employee assigned to this work. This may not be
an exhaustive list of all duties and responsibilities.
The Director-General of IDLO reserves the right to amend and change
responsibilities or even to cancel the recruitment to meet business and
organizational needs as necessary.
We do our best to provide you the most accurate info, but closing dates may be
wrong on our site. Please check on the recruiting organization's page for the
exact info. Candidates are responsible for complying with deadlines and are
encouraged to submit applications well ahead.Before applying, please make sure
that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by
the recruiting manager.
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