Hivos is an International non-governmental organization guided by humanist
values. It aims at structural poverty alleviation with a strong focus on
civil society building and sustainable economic development. Hivos provides
financial support for local NGOs, is active in networking, lobbying and
exchanging knowledge and expertise. For its Hivos seeks qualified
Indonesian candidates for the position of:
Title : Finance Officer
Duty Station : Jakarta, Indonesia
Report to : Finance Controller
Duration : 1 (one) year
*Background*
ACTION program aimed to increase the participation of CSOs in preventing,
addressing and mitigating risks and vulnerabilities associated with the
Covid-19 crisis. With specific objective is to enhance poor and
marginalized community resilience and solidarity in responding to the
impacts of pandemics. The scope of the action specifically covers to 1)
support the government at all levels and communities to tackle the public
health emergency caused by Covid-19 and 2) support social and economic
recovery. This position is based in Jakarta and the project implementation
will be in five provinces (West Java, NTB, South Sulawesi, DKI Jakarta and
Yogyakarta)
*Aim of the job*
The Finance Officer (FO) position aims to ensure that the entire financial
management system is run efficiently and effectively. The FO supports
project team in both the resource mobilisation process and the result
delivery process: the financial project accounts. The FO designs and
prepares budgets and financial aspects of project proposals; administers
the donor and implementing contracts; and manages the related cash flow and
reporting schedules. The FO assesses budgets and financial statements of
grantees. The FO administers and reviews the income statements of projects
implemented by Hivos and assists the Project Leaders with their internal
and external reporting obligations.
*Roles and responsibilities*
1. Budgeting and resource mobilizations
a. Learning all related donor’s guidelines before budget preparation to
ensure the capability of Hivos to comply with requirements.
b. Developing budget to be embedded in project proposal, together with
program teams, using Hivos’ budget tools and to ensure that related parties
are enabled to work according to guidelines.
c. Assisting the program team during the budget negotiations with
donors.
2. Grant administration
a. Controlling and monitoring budget to ensure fund availability for
each program.
b. Carrying out intake assessments as required by Hivos grant
management and control framework.
c. Assisting the program team in creating any contracts to partner
organizations by providing advice on partner budget, payment schedules,
taxation, reporting and monitoring schedules that would mitigate financial
risk.
d. Carrying out contract intake assessment and contract monitoring as
required by Hivos risk based grants control framework.
e. Organizing external certification/audit as necessary.
f. Strengthening financial management capacities of partner
organizations to ensure accuracy, transparency and accountability, this
including developing, maintaining and training staff in the proper
application of time-keeping, data collection and management.
g. Producing quarterly budget comparisons and sharing it with the
related Program Manager.
h. Coordinating with the Accounting Manager related to the project
staff charging.
i. Ensuring project staff timesheet are available monthly.
j. Monitoring budget allocations, expenditures, fund balances and
related financial activities for the purpose of ensuring that allocations
are accurate and recorded, expenses are within budget limits and/or fiscal
practices are followed.
k. Reviewing project payment request (accuracy information, budget and
fund availability).
l. Producing accurate and timely project financial report and
supporting documents as required by donors.
m. Maintaining good filing for the project (both soft and hard files).
n. Ensuring accurately and timely grant billings to donors.
o. Ensuring all office equipment purchased by project are registered,
maintained and handed over as required by donors.
3. Others
a. Supporting Hivos office accounting as required.
b. Carrying out other tasks as requested by the supervisor.
*Knowledge, experiences and competencies*
1. Relevant education level of working and thinking.
2. Relevant work experience: minimum 5 years.
3. Expertise in accounting and working with external customers.
4. Work experience in international environment and financial project
management.
*What do we offer?*
An inspiring and dynamic working environment, dedicated colleagues and the
possibility to work for an ambitious new international initiative.
*Finance Officer* graded in Grade: 9-10 (from 1-14 Hivos’s SEA salary
grade).
*How to apply?*
To apply for this position please submit your CV and a cover letter to
hr.sea@xxxxxxxxx no later than *14 July 2020.*
Please specify the position name you are applying for *(FO Action*) in the
‘subject’ line of your email. Only shortlisted candidates will be notified.
For more information about Hivos Southeast Asia, visit
https://www.hivos.org/
*Opened position for national level / Indonesian nationality.*
