TheDeutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is
aninternational cooperation enterprise for sustainable development with
worldwideoperations on behalf of the German Government.
Theglobal program “Sustainability and Value Added in Agricultural Supply
Chains”is part of the special initiative “ONE WORLD – No Hunger” (SEWOH). On
behalf ofthe German Federal Ministry for Economic Cooperation and Development
(BMZ), theprogram promotes the sustainability of selected agricultural supply
chains inpartner countries.
Agriculturalcommodities like coffee, cocoa, natural rubber, palm oil or soybean
play animportant role for rural development in many developing and emerging
countrieswhere they form the basis for the life of millions of households.
However,their production and processing are accompanied by numerous
ecological,economic and social challenges. Often supplied as unprocessed raw
material intoglobal supply chains, limited value is added in producing
countries. Manyfarming households are struggling to meet their basic needs and
invest insustainable production practices. Furthermore, coffee, cocoa, palm oil
andsoybean are often perceived as drivers of deforestation and forest
degradation.With consuming markets and multi-national companies strengthening
their effortsto eliminate deforestation and human rights abuses from the supply
chain,sustainability of raw material is becoming a precondition for market
access.
Toaddress these challenges the program implements the project “Sustainability
andValue Added in Agricultural Supply Chains in Indonesia” (SASCI+).
SASCI+focuses on natural rubber, palm oil, cocoa and coffee in two biosphere
reservesin West Kalimantan and Central Sulawesi. By increasing the
sustainableproduction of agricultural commodities and strengthening downstream
processingand market linkages, the project aims to increase the farmers’
incomes,safeguard natural resources and establish deforestation free supply
chains.SASCI+ follows a jurisdictional approach to align relevant stakeholders
onshared objectives for sustainable production as a means for long-term
marketaccess and security of supply.
SASCI+is implemented together with the Indonesian Ministry of Agriculture,
thepolitical partner of the project. The project furthermore cooperates with
theIndonesian Ministry of the Environment and Forestry, regional and
districtgovernments in the targeted biosphere reserves, as well as stakeholders
fromcivil society, research and the private sector involved in
sustainableagricultural supply chains.
The project is recruiting a Junior Administrative and FinancialProfessional to
support the implementation of activities in the Lore LinduBiosphere Reserve in
Central Sulawesi. The position will be shared with the GIZForests and Climate
Change Program (FORCLIME).
To supportimplementation of the project, we seek one (1) motivated and
qualifiedIndonesian candidate for:
JuniorAdministrative & Financial Professional for Central Sulawesi
A. Responsibilities
· Ensure smooth handling of administration and financial
managementmatters related to the project activities in Central Sulawesi
· Support the GIZ Team (SASCI+and FORCLIME) in organizational matters
where needed
· Follow and communicate rules and procedures of GIZ toteam members and
project partners
· Maintain regular communication with the GIZ Team inJakarta on all
administrative and financial matters
B. Tasks
- Procurement, contracts, and financial administration
· Monitoring of income and expenditure, and managingmonthly cash
reconciliation
· Support requests of funds to GIZ Country OfficeIndonesia based on the
monthly budget plan and manages cash withdrawals
· Collecting and preparing proper receipts forbookkeeping, calculations,
indicating its cost classification, and recording itinto Winpacss cash on a
daily basis
· Ensuring the completeness of supporting documents andverifying
vouchers, incl. materially correctness for bank transactions(‘Maker’) to be
released by the Jakarta office
· Preparing procurement for service and goods with valueup to EUR 2.500,
in coordination with the requesting officer and in compliancewith GIZ
regulations
· Administrative and financial handling of serviceprovision contracts and
the procurement of goods
· Following up third party receivable, obligo andmonthly Error Sheet in
Palu office based on project and office journal
· Checking incoming invoices and arranging the payment
· Settling advances for all travel and event-relatedmatters in Palu office
· Filing of the confidential financial and contractsection
· Operating the petty cash for the Palu Office,including maintaining cash
book, monitoring the daily cash flow and recordingtransactions up to EUR 2.500
· Arranging monthly payments such us office operationalexpenses (mobile
phone, internet/email and other fee)
· Calculating mobile phone use between official andprivate use, as well
as processing the reimbursement
- Secretarial work and support services
· Preparation of information, materials and othersupport to events or
activities on behalf of the technical staff
· Supporting with correspondence and facilitating theinternal
distribution of letters including recording of incoming and outgoingletters
· Managing the vehicles, including monitoring thelogbook
· Keeping track of and filing all asset related mattersin Palu office
with OnSite Asset
- Events and travel management
· Arranging travel for staff in Palu office such asbooking tickets,
flights, hotel reservation, transport, etc. for domestic andinternational
travel in coordination with the Jakarta Office
· Organizing and coordinating all aspects for planning,implementing and
documenting meetings, workshops and other events with value upto EUR 2.500
· Monitoring the implementation of activities withregards to budget
planning and financial matters
· Following up third party receivables for all travel& event-related
matters, such as refunding air ticket, hotel payments, etc.based on project and
office journal
· Monitoring the Millage (GFF, etc.)
· Supporting the settlement of advance payments forevents and travel
(RKA) for staffs and partners in Central Sulawesi
C. Required qualifications, competences and experience
· Bachelor’s degree in businessadministration or financial management
· At least 3 years of professional experience inaccounting or finance
management
· Experience in providing organizational support ininternational
development cooperation projects
· Good working knowledge of ITC technologies (related software,phone,
fax, email, the internet) and computer applications (e.g. MS Office)
· Fluency in written and spoken English
Other knowledge, additionalcompetences
· Knowledge of GIZ procedures and rules related tofinancial management
and accounting
· Willingness to acquire new knowledge as required bythe tasks to be
performed – corresponding measures are agreed with thePrincipal Advisor
· Pro-active attitude, flexibility and serviceorientation in a fast-paced
working environment
DutyStation: Palu, CentralSulawesiJoining Date: As soon as possibleDirect
Supervisor: Principal Advisor
Please submit your motivation letter and comprehensiveresume (including
training and list of references) to recruitment-indo@xxxxxx by December3rd,
2020 with subject line SASCI+ JAFP Palu
Pleasename your file as follow format:
[YourComplete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e:
Nakula Sadewa_CV or NakulaSadewa_Motivation Letter or Nakula Sadewa_Reference)
Onlyshort-listed candidates will be notified.
