CALL FROM THE WILD
FrankfurtZoological Society - Indonesia Programme
Vacancy: Head of Finance
· Do you have plus 5 yearsAccounting experience?
· Are you willing and committedto stay long-term in Sumatra/Jambi?
· Are you fluent in English(writing, reading and oral)?
· Do you have experience workingfor an International Organisation?
· Are you a citizen/resident ofIndonesia who is already permitted to work
in Indonesia?
Ifyou answer yes to all the above, please read on.
We have a vacancy for the positionof Head of Finance
We areoffering a secure job with long-term perspective; it includes the
opportunityto grow.
Weare an International NGO concentrating on conserving and securing the
ecosystemof Bukit Tigapuluh in the Jambi Provenance of Sumatra, Indonesia.
Therole is varied and requires a person who will work from basic bookkeeping
allthe way to producing year-end financial statements and Donor reports
toInternational Government agencies.
Theposition is based at our office in Jambi City, Sumatra.
Weare looking for a committed individual who views this position as a
long-termopportunity.
Afteran initial two-year contract is completed, year three will see the
positionholder, visiting another FZS project area overseas or our Headquarters
in Frankfurt,Germany.
Have we got your interest?
Ifyou are interested in this position, please send your up-to-date resume
alongwith a cover letter stating why you wish to apply for the position and
what youcan bring to our organisation.
Onlyapplications received in English will be considered.
Pleasesee the Terms of Reference for more detail.
CALL FROM THEWILD
FrankfurtZoological Society - Indonesia Programme
Vacancy: Head of Finance
Frankfurt Zoological Society –Company Overview:
Frankfurt Zoological Society (FZS) is aninternationally operating conservation
organisation based in Germany that hasbeen implementing conservation projects
in Africa, South America, South-EastAsia and Europe for many decades. Frankfurt
Zoological Society’s goal is towork with and for people to secure biodiversity
in key ecosystems worldwide asthe basis for all life and the livelihoods of
present and future generations.
FZS runs a long-termconservation programme in Jambi’s Bukit Tigapuluh Landscape
(Sumatra). Formore information on the Society and our projects, please visit
our website at www.fzs.org.
Job Summary:
The Head of Finance will report directly to the Indonesia Programme Managerand
will closely co-operate with the grant coordinator and finance department
inGermany, as well as Project Managers and staff in country.
Overall purposeof the job
The purpose of the job is to manage efficiently andtransparently the financial
resources, thereby supporting the FZS Indonesia Programmein its delivery of
conservation outcomes and impact as per FZS strategy.
MainOutputs
· An efficient and transparent financial management andreporting for FZS
and partner organisations.
· Effective financial management systems in place andoperational across
the FZS Indonesia Programme
· Legal obligations in Indonesia met for FZS and partnerorganisations.
· Support to outpost projects on SOP implementation
· Contractual commitments with donors fulfilled
· Effective and motivated staff in the Finance andAdministration Department
Note: These outputs are general. In the individualplan they will be specified
annually.
Mainresponsibilities
Accounting
• Ensure that prudent financial management practices arefollowed and that
the organisation’s assetsare accurately recorded and protected.
• Ensure effective administrative and financialmanagement systems are
developed and implemented to enable the FZSprogramme/projects to produce
accurate accounting information, to record all ofits financial transactions and
to meet donor requirements, and that these areoperational across the programmes
and projects of FZS Indonesia
• Ensure that FZS-Indonesiacash flow is efficiently managed byrequesting
that funds are transferred into Indonesia and between bankaccounts to ensure
that all expenses are paid when required.
• Maintenance of the Fixed Asset Register and records for all
FZS-Indonesiaassets.
• The preparation andoversight of annual accounts and theannual audit within
Indonesia, inorder to meet statutory Indonesian lawsan including submission of
annual auditreport to HQ with explanatory notes
• Ensure that staff payroll is processed accuratelyand in a timely manner
each month
• Ensure all transactionsare booked to the Accounting system weekly.
Legal& Risk Management
• Ensure that the FZS Indonesiaand Programme and Projects’ statutoryfilings
in Indonesia are completed and lodged with the authorities in anaccurate and
timely manner.
• Contribute to ensuringthat FZS Indonesia’s legal obligations are
discharged and that the organisationmaintains a prudent approach to financial
and operational risk management.
• Ensure FZS legalobligations in Indonesia are met with respect to all
financial, administrative,taxation, legal and staff related aspects.
Managementof Staff
• Line-manger of the finance team
Budgeting& Planning
• Manage the annual and ad hoc budgeting for FZS –Indonesia/ individual
projects
• Develop with seniormanagement and the Regional Coordinator the future
financial strategy and business planning for FZS in Indonesia
Reporting
• Provide support to theProject Leaders and other senior FZS staff by way of
regular financial reporting and analysis on a monthly basis
• Preparation of third party donor financial reports
• Ensure contractualcommitments and expenditure reporting requirements to
donors are met
FinancialManagement
• Provide support toProgramme and Project Managers, other FZS
programme/project staff regardingfinancial management
• Analysis as requested.
• Expenditure forecasts
Ad HocProjects
• All other reasonablerequests as they arise.
Internaland external relationships, interaction
· Head of Indonesia Programme
· Project Leaders
· Bookkeepers
· Project accountants
· Auditors
· Administrative and Logistics Officer
· HQ finance department
· Donors
· Bank
· Labour and tax offices
· FZS Legal advisors
· Indonesia support staff
Job requirements
a) Qualificationsand experience - required
· Working towards or gained a professional accountingqualification such as:
· Association of CharteredInstitute of Management Accountants (CIMA) or
· Association of CharteredCertified Accountants (ACCA) or
· Association of CharteredAccountants (ACA) or
· Chartered Institute ofPublic Finance and Accountancy (CIPFA)
· Association ofAccounting Technicians (AAT)
· InternationalAssociation of Bookkeepers (IAB)
· 5 Year’s middle or senior financial management inthe commercial or
not-for-profit sector
· Management consulting experience or experiencedesigning and implementing new
management systems (e.g. financial, humanresource and/or administrative) in an
organisation
· Exceptional interpersonaland written, verbal and listening communication
skills (excellent written and verbalskills in English and Bahasa Indonesia)
· Proven understanding that the role ofadministration and financial
departments is to provide a support service forthe delivery of effective
management (in this case conservation management andoutcomes)
· Commitment to providing high-quality, accurate andtimely information
· Ability to both think strategically and providemanage detail on a daily
basis to ensure operational excellence
· Experience of preparing and conducting audits
· Knowledge of electronic/online banking andMicrosoft Office with MS-Excel to
an advanced level
· Ability to work to tight deadlines under pressure
· Able to work effectively with non-financiallytrained professionals
· Knowledge of Indonesian law,particularly labour, tax, NGO and environmental
law
· Willingness to live and work in Jambi, Sumatra
· Ability to travel to project areasin Sumatra, often travelling and
livingunder basic conditions in remote areas
· Experience working in an internationalorganisation or overseas
b)Qualifications and experience – desired
· Project management experience
c) BehaviourCompetencies
Management Control
- Establishing andcarrying out procedures to monitor and regulate staff
progress, tasks and activitiesas well as own activities and responsibilities
Integrity
- Maintain high ethical standards, both personally andprofessionally; shows
integrity and fairness in dealings with others
Teamwork
- Co-operates and workswell with others in the pursuit of team goals; shares
information; supportsothers.
- Contributeseffectively towards a collective (organisational) goal or towards
solvingproblems/conflicts even when the topic involved does not directly serve
owninterests.
Planning, organizing
- Setting goals andpriorities in an effective manner; indicating the necessary
action, time andresources and monitoring progress of staff and own activities
andresponsibilities; assigning and delegating tasks.
Customer Service
- Concerned to provide a prompt, efficient andpersonalized service to clients;
goes out of way to ensure that individualcustomer needs are met
Empowering/motivating/ persuading others
- Enthuses others andfacilitates successful goal accomplishment by promoting a
clear sense ofpurpose, inspiring a positive attitude to work, and arousing a
strong desire tosucceed among team members.
- Actively seeks toimprove others' skills and talents by providing constructive
feedback, coaching,training opportunities and assignments with challenge their
abilities andencourage development.
- The ability to makeand maintain contact with people at different levels in a
natural way; tointeract with people at personal level and have a positive
influence on theworking atmosphere.
Able to influenceattitudes and opinions of others and gain agreement to
proposals, plans, ideas,skilful at negotiating
Problem analysis
- Pointing out problems.Breaks problems into constituent parts and
differentiates key elements fromirrelevant or trivial; makes accurate use of
logic; draws sound inferences frominformation available.
- Recognising importantinformation; establishing connections between various
pieces of information.Tracing possible causes of problems; searching for
practical data/solutions.
Interested and qualified persons with therequired experience are invited to
submit their application in English withcover letter (please put your
expectedsalary and possibility date to join), detailed CV to the Human
Resources Department at thefollowing email address:
litadelarosa_fzs@xxxxxxxxxxx while alsoCC freddy.tambunan@xxxxxxx with
thesubject of HEAD OF FINANCE
Please note that only shortlistedcandidates will be contacted.
Deadline to submit application: 19 June 2020
