Position Title: Project Assistant MADANI Project
Project Summary:
FHI 360 is a nonprofit human developmentorganization dedicated to improving
lives in lasting ways by advancingintegrated, locally driven solutions. Our
staff includes experts in Health,Education, Nutrition, Environment, Economic
Development, Civil Society, Gender,Youth, Research and Technology– creating a
unique mix of capabilities toaddress today's interrelated development
challenges. FHI 360 serves more than60 countries, all 50 U.S. states and all
U.S. territories.
FHI360 is currently recruiting for the position of Project Assistant for an
USAID-funded civil societystrengthening project (MADANI) in Indonesia. The
project focus on developingthe capacity of civil society organizations (CSOs)
to increase accountabilityand tolerance in 32 districts in the provinces of
Banten, West Java, East Java,Central Java, South Sulawesi, and West Kalimantan.
Position Description:
The ProjectAssistant will be responsible for administrative support aspects of
the MADANIproject. In consultation with the Chief of Party and senior
management team, theProject Assistant will establish and maintain sound
administration managementpractices, and ensure the MADANI project’s compliance
with FHI 360 and USAIDprocedures, rules and regulations.
Duties & Responsibilities:
· Provide support to the technical and programstaff/team including
secretarial and administrative duties, such as word processing,
filing,scheduling and confirmation of appointments etc. Maintain a
comprehensiveelectronic and paper filing system.
· Assist with weekly event calendar, planning,logistics and management of
meetings, workshops and trainings and beresponsible for taking and
disseminating minutes of meetings of staff meetings.
· Update the filing system to include projectdocuments including work
plans, project reports, project updates and otherproject-related documents.
Maintain and distribute project materials asappropriate or as directed by
senior project staff.
· Assistthe Grants Team to administer grants documents and arrange
coordinationmeetings with partners and counterparts.
· Liaise with Travel and Logistic Assistant forthe coordination of travel
authorization (TA) and travel expense reports (TER).Assist in making staff
travel arrangements e.g. hotel bookings, ticketing,travel insurance etc.
· Performother duties as assigned.
Qualifications:
· Bachelor’s degree in business studies, administrationor related field.
· At least 5 years’ relevant experience inadministration and liaison.
· Experience with U.S. government rules andregulations preferred
· Working knowledge of office software, includingWord, Excel and
PowerPoint.
· Must be well organized, self-starter withattention to detail.
· Must have excellent communication skills andgood command in both written
and spoken Bahasa Indonesian. Good English skills desired.
· Ability to manage and complete numerous taskswith a high degree of
organization and limitedresources.
· Experience of proactively identifying risk,addressing issues and
appropriately communicating these to the project staffand country office as
needed.
· Able to work independently and on a team.
· Ability to meet deadlines with strong attentionto consistency, detail,
and quality.
· Ability to travel within country if needed.
This job description summarizes the main dutiesof the job. It
neitherprescribes nor restricts the exact tasks that may be assigned to carry
out these duties. Thisdocument should not be construed in any way to represent
a contract of employment. Management reserves the rightto review and revise
this document at any time.
Interested candidate please applythrough FHI360 Career Website link below by
the latest on December 20, 2020 at
https://fhi.wd1.myworkdayjobs.com/FHI_360_External_Career_Portal/job/Jakarta-Indonesia/Project-Assistant_Requisition-2020202237
FHI 360 is an equalopportunity and affirmative action employer.FHI 360 is
committed to providing equal employment opportunity withoutregard to race,
color, religion, sex, gender identity, sexual orientation,national or ethnic
origin, age, disability or status as a veteran with respectto policies,
programs, or activities.
