PositionTitle: PIC Admin Events (Daily Worker)
Overall Scope of Work
Assisting the logistical support to all workshop and meeting conducted byFHI
360 – LINKAGES project based on confirmation email-requested by PIC
Programprior the event to Procurement team and copy to member of the operation
team.
Specific Scope of Works:
1. Prepare Registration/Attendance list;
2. Ensure all receipt form are accordancewith FHI 360 – LINKAGES format
and financial policy (amount/rate);
3. Ensure the refreshment/lunch/meetingpackage are prepared and accordance
with the approved Purchase Order;
4. Prepare all Office Stationaries needsaccording to workshop/meeting
requirements (refers to Technical team needs-(refers to TOR and schedule);
5. Ensure all the meeting arrangement(table, headtable, receptions and
participants) based on the PIC programrequirement. PIC Admin should have the
contact name and number (mobile phone)of the hotel/Puskesmas/RSUD/counterpart
person.
6. Consult with PIC Program or Operationsteam if found major issues in the
event, such as: addition, participants comingthat exceed the PO number
assigned, loss of training equipment etc.
7. Assist on distributing allworkshop/meeting materials as PIC program
guidance;
8. Received and follow up SURAT TUGAS andSPPD from participants as
required;
9. Making sure all electronic devices areavailable and working properly;
10. Signed all advanced / reconciliation from PIC –Program prior/after
receiving the cash for the event;
11. Stand by during the event for any troubleshooting;
12. Prepared and reconciled all the report, financial and otherrelated
documentation for each workshop /meeting by end of the day;
13. Consult and discuss any problem that may arise on the event withPIC
program, or operation team;
14. Make sure to “clean up” all documents and equipment or return itto FHI
360- LINKAGES;
15. Performance any duties from the PIC Program as assigned.
Interested candidate please submit your application to hr.indonesia@xxxxxxxxxx
with theposition title as the e-mail subject by the latest Tuesday, 10 March
2020.
