*TERMS OF REFERENCE*
Consultancy : Managing Teams Course under AHA Centre Executive (ACE)
Programme Batch 7
Reporting to : ACE & DELSA Programme Coordinator
Duration : 1 March – 30 May 2021
Background
The AHA Centre Executive (ACE) Programme is an intensive five-month
training to prepare future leaders in disaster management as part of the
ASEAN’s ambition to build a disaster-resilient region. Since it was
launched in 2014, 97 officers (35 females and 62 males) from ten ASEAN
Member States have been under intense training of acclaimed trainers in
relation to disaster management. Upon graduation, these officers are
expected to enhance their technical knowledge, master procedures for
coordinated and timely response, manage logistics planning for emergency
response, and form lasting bond among fellow disaster management
professionals in the region.
The continuation of the ACE Programme has been possible through the support
from partners. The Government of Japan through the Japan-ASEAN Integration
Fund (JAIF) provides the main funding for the programme from 2018 to 2020.
In addition, the programme has also received support from the New Zealand
Government, United States Government, the UN partners (UNOCHA, WFP, UNHRD,
UNDP, UN Women, UN-FPA, UNICEF, IOM), Red Cross and Red Crescent Movement,
U.S. Forest Service, and academic institutions, such as Asia Pacific Centre
for Security Studies and University of Canterbury. The seventh batch of ACE
Programme will be conducted from February to July 2021 at the AHA Centre
Office in Jakarta, Indonesia, with visits to several countries including
Japan, New Zealand, and other ASEAN Member States, in order to expose
participants to different disaster management strategies and country
contexts. Up to 25 National Disaster Management Officers from the ASEAN
Member States will join the full 1000 hours training in over a period of
five months.
The ACE Programme Framework
The ACE Programme framework recognises success to be measured at several
stages. It defines changes expected to occur after each course/session
(Learning Objectives), at the end of a module (Change in Capacity) and
contribute to enhance the four aspects of ACE Core Competencies. The
training development continuum design requires the participants’
capabilities for ongoing learning in order to attain the ACE Programme
professional qualities. In the end, the ACE programme will contribute to
the goal of developing the future ASEAN leaders and have impact on the
operationalisation of One ASEAN One Response while also reflecting on how
they as leaders can contribute to the strengthening of the national or
local disaster preparedness and response systems.
The framework presents how, through the 23 courses, the ACE Programme
contributes to their professional development in disaster
management—through the changes in their capacity (at the end of each
module). There will be several courses delivered under each module.
Together, these modules are expected to improve their competencies
(knowledge, behaviour and practice) and eventually, their Professional
Qualities.
*Figure 1. ACE Programme Competency Framework*
*Professional Qualities*
*PROFESSIONAL QUALITY 1*
*PROFESSIONAL QUALITY 2*
*PROFESSIONAL QUALITY 3*
*PROFESSIONAL QUALITY 4*
*Humanitarian expert*
*Collaboration builder*
*Result-Oriented*
*Effective Leader*
*CORE COMPETENCIES*
Contributing to the improvements in Disaster Management at the national and
regional level
Building collaborative relationships to operationalise One ASEAN One
Response
Managing and communicating results suited to different stakeholders
Leading and inspiring change amidst volatile, uncertain, complex and
ambiguous situations
*INDICATORS of Change in Capacity after the Course*
C1.1 Demonstrating understanding of the International Humanitarian System,
Principles, and Standards (apply)
C1.2 Evaluating tools, methodologies, and standard practices to proactively
respond to the needs in disaster management in the NDMO and ASEAN context
C1.3 Proposing solutions in the various Humanitarian Technical Sectors
(create)
C2.1 Designing plans to collaborate with institutions needed in supporting
the ASEAN joint response (create)
C2.2 Optimising opportunities to promote interoperability between ASEAN and
the international humanitarian system (evaluate)
C2.3 Proposing strategies to improve the NDMO and ASEAN humanitarian
assistance operations (create)
C3.1 Communicating ideas and outcomes in disaster management using English
(apply)
C3.2 Developing ideas into result-oriented project proposals (create)
C3.3 Organising the process to carry out an initiative or project, from
needs identification to planning, monitoring and evaluation (create)
C3.4 Facilitating group decision-making and chairing official meetings
(apply)
C3.5 Tailor-fitting communications to different stakeholders (strategic,
operational and tactical) (evaluate)
C4.1 Reflecting upon personal strengths, weaknesses and values (evaluate)
C4.2 Defining the problem based on causal relationships (analysis)
C4.3 Using different communication strategies to inform, inspire and
influence people, policies, and systems
Managing Teams Course
The Managing Teams Course falls under Core Competency 4: Effective Leader.
The managing teams added into the programme as a strategy for the
participants to practice their skills in building and increasing trust,
improving communication within teams and working collaboratively, and
enhancing motivation within teams.
At the end of the course, participants are expected to have skills on
motivate and inspire the team, manage team conflict and increase trust as
well as enhance the spirit of team work to arrive at collective decisions
and plans to accomplish team goals.
The consultant is expected to monitor, evaluate and develop participants’
progress in line with the course objectives: building trust within their
team and enhancing motivation within teams, though justified presentations.
The consultant is expected to deliver materials related to the course
objectives and description that are appropriate in class settings. The
consultant is expected to create a written post-course report discussing
course implementations and evaluation of participants’ performance.
Timing and Duration of Work Assignment
The duration of the consultancy starts from 1 March until 30 May 2021. The
course is tentatively scheduled for three days on 19-21 April 2021. The
course starts from 9:00 until 17:00 with a 30 minutes break and a 90-minute
lunch break.
Communications and Reporting Relationship
The Consultant will work in close consultation and under the supervision of
the ACE PMT. The ACE PMT will be responsible for answering queries related
to the project information.
The ACE Programme Coordinator is in close consultation with the Executive
Director of the AHA Centre will assess the services and outputs of the
Consultant.
Expected Deliverables
The expected deliverables from the Consultant are:
1. Prior to the delivery of the course, complete the course plan with
details of topics, essential pre-reading references, training methods and
activities, time allocation, and performance assessment methods, in
consultation the ACE PMT.
2. Facilitate the three-day training on managing teams.
3. Conduct in-class group and individual activities related to the
course.
4. Submit a written evaluation of participants’ performance including
numerical and letter grades one week after the end of the course.
5. Ensure that participants develop and apply new skills in team
management by the end of the course through thorough evaluations and
reports.
6. Complete all activities of the course within the stated duration
with evidence of completion.
7. Deliver related technical and practical concepts about the course
with appropriate and effective visuals i.e. presentations and/or handouts.
8. Conduct after-class evaluation session with participants which can
take form in a question and answer session to obtain lessons-learned.
Qualifications and Experience
At least two facilitators in a team are welcome to apply. The Consultants
need to have the following skills:
● Minimum of 3 years direct work experience in training about people
and team management, team building, or leadership development.
● Experience working in a multi-cultural context is preferred.
● Effective and learner-oriented facilitation skills utilising adult
education approaches.
● Understanding of the international and ASEAN humanitarian
mechanisms and architecture is an advantage.
● Experience in working with various humanitarian organisations,
including government, UN agencies, and/or civil society organisations is an
advantage;
● Excellent English speaking and writing skills.
● Demonstrated ability to work independently with minimum supervision.
● Ability to be flexible and respond to changes as part of the review
and feedback process.
● Ability to meet deadlines and work in a dynamic environment.
Application Process
Interested organisations will need to submit a proposal consisting of:
1. Description on the course and objectives;
2. Course design (content, facilitation methodology, material
requirements, and time allocation);
3. Participant assessment plan;
4. Risk and mitigation plan;
5. Proposed budget with a breakdown detailed costs;
6. Company/organisation’s portfolio demonstrating experience in
facilitating similar training;
7. CV or resume of facilitators/trainers who will deliver the course;
8. Proof of the interested organisation’s historical experience
and/or description of capacity in meeting the requirements; and
9. List of reference (previous clients).
You may apply by sending your application to:
admin@xxxxxxxxxxxxx and cc: ferosa.arsadita@xxxxxxxxxxxxx before 30 August
2020.
*The Selection Panel's decision is final and only shortlisted candidates
will be notified. *
For more information on AHA Centre, please visit www.ahacentre.org.
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Best Regards,
HR & Administration Unit
*The AHA Centre*
Graha BNPB, 13th Floor
Jl. Raya Pramuka Kav. 38
East Jakarta 13120, Indonesia
Phone: *(62-21) 2101-2278*
Email: *admin@xxxxxxxxxxxxx <handy.suryanto@xxxxxxxxxxxxx>*