*TERMS OF REFERENCE*
Consultancy : Facilitator for Training Mentors for the AHA Centre
Executive (ACE) Programme Batch 7
Reporting to : ACE & DELSA Programme Coordinator
Duration : 17 January – 28 February 2021
Background
The AHA Centre Executive (ACE) Programme is an intensive five-month
training to prepare future leaders in disaster management as part of the
AHA Centre’s ambition to build a disaster-resilient region. Since it was
launched in 2014, 97 officers (35 females and 62 males) from the ten ASEAN
Member States have been under intense training of acclaimed trainers in
relation to disaster management. Upon graduation, these officers are
expected to enhance their technical knowledge, master procedures for
coordinated and timely response, manage logistics planning for emergency
response, and form lasting bond among fellow disaster management
professionals in the region.
The continuation of the ACE Programme has been possible through the support
from partners. The Government of Japan through the Japan-ASEAN Integration
Fund (JAIF) provides the main funding for the programme from 2018 to 2020.
In addition, the programme has also received support from the New Zealand
Government, United States Government, the UN partners (UNOCHA, WFP, UNHRD,
UNDP, UN Women, UN-FPA, UNICEF, IOM), Red Cross and Red Crescent Movement,
and academic institutions, such as Asia Pacific Centre for Security Studies
and University of Canterbury. The seventh batch of ACE Programme will be
conducted from February to July 2021 at the AHA Centre Office in Jakarta,
Indonesia, with visits to several countries including Japan, New Zealand,
and other ASEAN Member States, in order to expose participants to different
disaster management strategies and country contexts. Up to 25 National
Disaster Management Officers from the ASEAN Member States will join the
full 1000 hours training in over a period of five months.
The ACE Programme Framework
The ACE Programme framework recognises success to be measured at several
stages. It defines changes expected to occur after each course/session
(Learning Objectives), at the end of a module (Change in Capacity) and
contribute to enhance the four aspects of ACE Core Competencies. The
training development continuum design requires the participants’
capabilities for ongoing learning in order to attain the ACE Programme
professional qualities. In the end, the ACE programme will contribute to
the goal of developing the future ASEAN leaders and have impact on the
operationalisation of One ASEAN One Response while also reflecting on how
they as leaders can contribute to the strengthening of the national or
local disaster preparedness and response systems.
The framework presents how, through the 23 courses, the ACE Programme
contributes to their professional development in disaster
management—through the changes in their capacity (at the end of each
module). There will be several courses delivered under each module.
Together, these modules are expected to improve their competencies
(knowledge, behaviour and practice) and eventually, their Professional
Qualities.
*Figure 1. ACE Programme Competency Framework*
*Professional Qualities*
*PROFESSIONAL QUALITY 1*
*PROFESSIONAL QUALITY 2*
*PROFESSIONAL QUALITY 3*
*PROFESSIONAL QUALITY 4*
*Humanitarian expert*
*Collaboration builder*
*Result-Oriented*
*Effective Leader*
*CORE COMPETENCIES*
Contributing to the improvements in Disaster Management at the national and
regional level
Building collaborative relationships to operationalise One ASEAN One
Response
Managing and communicating results suited to different stakeholders
Leading and inspiring change amidst volatile, uncertain, complex and
ambiguous situations
*INDICATORSof Change in Capacityafter theCourse*
C1.1 Demonstrating understanding of the International Humanitarian System,
Principles, and Standards (apply)
C1.2 Evaluating tools, methodologies, and standard practices to proactively
respond to the needs in disaster management in the NDMO and ASEAN context
C1.3 Proposing solutions in the various Humanitarian Technical Sectors
(create)
C2.1 Designing plans to collaborate with institutions needed in supporting
the ASEAN joint response (create)
C2.2 Optimising opportunities to promote interoperability between ASEAN and
the international humanitarian system (evaluate)
C2.3 Proposing strategies to improve the NDMO and ASEAN humanitarian
assistance operations (create)
C3.1 Communicating ideas and outcomes in disaster management using English
(apply)
C3.2 Developing ideas into result-oriented project proposals (create)
C3.3 Organising the process to carry out an initiative or project, from
needs identification to planning, monitoring and evaluation (create)
C3.4 Facilitating group decision-making and chairing official meetings
(apply)
C3.5 Tailor-fitting communications to different stakeholders (strategic,
operational and tactical) (evaluate)
C4.1 Reflecting upon personal strengths, weaknesses and values (evaluate)
C4.2 Defining the problem based on causal relationships (analysis)
C4.3 Using different communication strategies to inform, inspire and
influence people, policies, and systems
Mentors as Learning Partners
The ACE Programme Mentorship Support is a participant aid mechanism during
the conduct of the 5-month residential course. The mentorship support in
the ACE Programme started in 2018. In the past, the fruitful mentor-mentee
engagement contributed to the successful completion of the requirements for
course completion.
For the Seventh Batch, the Mentorship Support is intended to:
1. Support the current participants to successfully develop the final
course requirement (project proposal) through one-to-one or group support
2. Provide technical advice to participants in their areas of
specialisation to reinforce the learning outcomes of the whole ACE Programme
The Mentorship Support is also expected to contribute towards the following:
a) Encourage role-modelling and advisement during the duration of the
Programme
b) Improve ACE participants’ development in the four Professional
Qualities
c) Provide a venue for past ACE Programme graduates to contribute to
the learning of current participants
d) Further strengthen their networking among different batches of ACE
Programme graduates and participants
Training-Workshop to Develop Mentors for the ACE Programme 7th Batch
The Training-Workshop is intended to help selected ACE Programme Graduates
(Batches 1-6) to fulfil their roles as mentors to the 7th Batch
participants. The 3-day workshop should include sessions dealing with both
academic aspects (inputs/lecture/discussions) and application such as
through skills demonstration. It will also cover a planning session for the
implementation of the mentoring support programme for the 7th Batch.
The Consultant is expected to propose the design and approach to the
workshop.
Timing and Duration of Work Assignment
The duration of the consultancy starts from 16 January until 28 February
2021. The course is tentatively scheduled for three days on 15-17 February
2021. The course starts from 9:00 until 17:00 with a 30 minutes break and a
90-minute lunch break.
Communications and Reporting Relationship
The Consultant will work in close consultation and under the supervision of
the ACE PMT. The ACE PMT will be responsible for answering queries related
to the project information.
The ACE Programme Coordinator is in close consultation with the Executive
Director of the AHA Centre will assess the services and outputs of the
Consultant.
Expected Deliverables
The expected deliverables from the Consultant are:
1. Prior to the delivery of the course, complete the course plan with
details of topics, essential pre-reading references, training methods and
activities, time allocation, and performance assessment methods, in
consultation the ACE PMT.
2. Facilitate the three-day training on how to be effective mentors and
an introduction to coaching techniques.
3. Conduct in-class group and individual activities related to the
course.
4. Ensure that participants develop and apply new skills as mentors by
the end of the course through thorough evaluations and reports.
5. Complete all activities of the course within the stated duration
with evidence of completion.
6. Deliver related technical and practical concepts about the course
with appropriate and effective visuals i.e. presentations and/or handouts.
7. Conduct after-class evaluation session with participants which can
take form in a question and answer session to obtain lessons-learned.
Qualifications and Experience
The Consultants may be an individual or team and need to have the following
skills:
● Minimum 3 years of direct work experience in training and capacity
development or in provision of coaching services.
● Effective and learner-oriented facilitation skills utilising adult
education approaches.
● Experience in working in a multi-cultural context is preferred.
● Understanding of the international and ASEAN humanitarian
mechanisms and architecture is an advantage.
● Experience in working with various humanitarian organisations,
including government, UN agencies, and/or civil society organisations will
be an advantage.
● Excellent English speaking and writing skills.
● Demonstrated ability to work independently with minimum supervision.
● Ability to be flexible and respond to changes as part of the review
and feedback process.
● Ability to meet deadlines and work in a dynamic environment.
Application Process
Interested applicants will need to submit a proposal consisting of:
1. Description on the course and objectives;
2. Course design (content, facilitation methodology, material
requirements, and time allocation);
3. Participant assessment plan;
4. Risk and mitigation plan;
5. Proposed budget with a breakdown detailed costs;
6. Company/organisation’s portfolio demonstrating experience in
facilitating similar training;
7. CV or resume of facilitators/trainers who will deliver the course;
8. Proof of the interested organisation’s historical experience
and/or description of capacity in meeting the requirements; and
9. List of reference (previous clients).
You may apply by sending your application to:
admin@xxxxxxxxxxxxx and cc: ferosa.arsadita@xxxxxxxxxxxxx *before 30 August
2020*.
*The Selection Panel's decision is final and only shortlisted candidates
will be notified.*
For more information on AHA Centre, please visit www.ahacentre.org.
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Best Regards,
HR & Administration Unit
*The AHA Centre*
Graha BNPB, 13th Floor
Jl. Raya Pramuka Kav. 38
East Jakarta 13120, Indonesia
Phone: *(62-21) 2101-2278*
Email: *admin@xxxxxxxxxxxxx <handy.suryanto@xxxxxxxxxxxxx>*
