Peace Corps' mission in Indonesia is about expanding people-to-people
exchange, cultural understanding, and building educational partnership
through our English teaching program and variety of secondary activities
and programs that focus on youth and community development. As English
Teachers, Volunteers will co-teach with one or more local teachers in and
Indonesian middle school, high school or vocational to improve student
learning in English and enhance student's life and academic skills. As
teacher trainers, Volunteers will work to increase Indonesian teacher's
English fluency and improve teacher's instructional capacity. Currently
Volunteers are placed in one of three Indonesia provinces: East Java, West
Java or East Nusa Tenggara.
The United States Peace Corps program in Indonesia is currently
calling for Request
for Quotation (RFQ) for In-Service Training.
Interested vendors should submit a quote for the services as described in
this RFQ.
Quotes are due by the following address *by 12:00 p.m. on 07 February 2020*
Any questions regarding the RFQ may be addressed to the same person. No
phone inquiries will be accepted. Offers received after the closing date
will not be accepted.
*A. **Price/Period of Performance*:
*Price
*
Item
Description
Qty
Unit Price
Total Price
001
Room Including Breakfast (twin)
75 rooms
002
Dinner
134 pax
003
Fullboard (twin occupancy)
594 pax
004
Fullboard (single occupancy)
9 pax
005
Fullday Meeting Package
126 pax
006
Area for cook-off session
1 time
Total
*Period of Performance*
Contract Period : 29 March to 06 April 2020
Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any
administrative or overhead costs.
*B. **Statement of Work/Specifications*
The Vendor is expected to provide:
· Rooms with twin bed
· Main meeting room must sufficient for 81 pax with U-Shape setting
for 3 days and 155 pax with round table setting for 3 days
· Two break out room with each room must sufficient for 50 pax with
round table setting
· One room for vaccination room
· Area for cook-off session
· Hotel staff stand by throughout the event; example technician,
banquet, restaurant, etc.
· Water dispenser stand by in main meeting room and break out room
*C. **Location of Work*
Surabaya, East Java
*D. **Delivery Schedule*
*Delivery Date(s): *
*Item*
*Description*
*Date*
*Payment*
001
Room Including Breakfast (twin)
34 rooms for 29 to 30 Mar; 34 rooms for 01 to 02 Mar; 7 rooms (1 room
per-day) for 29 Mar to 06 April
002
Dinner
29 Mar & 01 Mar
003
Fullboard (twin occupancy)
297 pax from 30 Mar to 06 April and 297 pax from 02-06 April
004
Fullboard (single occupancy)
6 pax from 30 Mar to 06 April and 3 pax from 02 to 06 April
005
Fullday Meeting Package
30 Mar to 05 April
006
Area for cook-off session
30 Mar
*Delivery Location:*
POC Name: Sari Erlianingsih
Mailing Address: *serlianingsih@xxxxxxxxxxxxxx*
Phone Number: +62 31 8251 6860
*E. **Acceptance Criteria*
Provide following criteria:
· Unit price for each services
· Term of payment information
· Pass the medical and safety & security team assessment
· Availability of rooms with twin bed
· Availability and capacity of main meeting room and break out room
· Availability of vaccination room
· Availability and capacity area for cook-off session
· Availability of hotel staff during the event
*F. **Contract Terms and Conditions*
All work under this contract shall commence on 29 March 2020 and continue
through 06 April 2020.
*G. **Peace Corps Payment Schedule and Terms*
Supplier will receive payment in approximately 30 days after acceptance and
receipt of valid/accurate invoice.
*H. **Evaluation Factors:*
*A*ward will be made after consideration of the following factors as marked
below:
___ Price
___ Payment Terms
___ Availability rooms with twin bed
___ Availability and capacity of meeting rooms including area for cook-off
session
___ Past performance/Reference Checks
___ Availability of hotel staff during the event
___ Other *(Specify)*: pass the assessment from medical and safety &
security team
Award may be made to other than the low priced quote. The award will be
made to the total quote that offers the best value in accordance with the
above evaluation factors.
*I. **Instructions to Vendors:*
a. Please read RFQ in its entirety including factors that will be
considered in making award in Section H.
b. Return completed RFQ by due date as follows:
1) Fill in prices in Section A.
2) Unless delivery date(s) are provided, provide delivery date(s) in
Section D.
3) List/state any other terms or items in Section E not requested in
the RFQ that is believed would benefit Peace Corps and would improve
consideration for selection. These terms/items must not increase the
prices quoted in Section A.
4) Sign and return RFQ by required due date.
*J. **Other Terms/Items Offered at No Additional Cost:*
*SUPPLIER AUTHORIZED REPSENTATIVE*
Name: _________________________ Position/Title:
__________________________
Signature: ______________________ Date:
_______________________________
Phone: ________________________ Email:
_______________________________
--
*Best Regards,*
*Sari Erlianingsih*
