Interesting you should bring that up. Her (Dian's) Intranet solution is the best one, in my mind, because of the limitations of out of the box installs of groupware mail servers. So you as a user got fed up with lots of fancy docs hitting your mailbox? Dian used to work with a woman who did everything in MS Project and mailed the updated copy to about 50 people twice a day. All the users did think it was great (excepting Dian who recognized that whis woman wasn't accomplishing a thing in her day at work except for updating a complicated schedule sheet). Well, the mail admins (myself and a couple other fellows) weren't all that pleased about it. Each of those documents was about 5 megs large. She sent it twice a day to that @50 people. Each person, then, had a mailbox that grew by @10 megs per day because attachments, like the messages themselves, are stored in the recipient's own mailbox. At the server housing those mailboxes, diskspace was disappearing at the rate of @250 megs per day just because of this one person. In effect, we could only afford have this woman talking to our folks for about 3 months unless we did intrusive things like opening people's mail boxes and deleting older copies of the file. She was every bit as bad as a virus on the file system and we were going to go broke on disk space just to entertain her, all because attachments in a groupware environment multiply like little bunnies. I'm amazed that this comm group you're talking about hadn't yet been smacked hard by the cluestick for that kind of operation! And, of course, if we had to open a mailbox and clear out some of this stuff, two things were going to happen. First, we were probably gong to hit something important (Sorry!) and, second, people were going to glower at us for being network nazis.<sigh> Nah, it's unreasonable behavior like this that makes your admin grumpy. He's already slow because learning the changes to a dozen different services this month is nigh on impossible. Consider how long it takes you who are expert on one or two applications (which is not an unusual state to be in) to learn those changes when the next vesrion comes along. Multiply by 6 (conservative number) and apply to a human who also is planning to upgrade everyone's desktop, rewire the ethernet, add two servers to the production farm and is going back to school to keep her certifications current. Somehow, they still find time to breed.<g> Yep, if you're working with an Enterpise Mail System (Groupware), consider where your customers (sometimes called users) can store a single copy of that 5 meg file and teach them how to tell other people to get there. You'll all be happier.<g> Greg Chapman http://www.mousetrax.com "Counting in binary is as easy as 01, 10, 11! With thinking this clear, is coding really a good idea?" > -----Original Message----- > From: mso-bounce@xxxxxxxxxxxxx > [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf Of James S. Huggins (MSO) > Sent: Tuesday, May 21, 2002 1:26 PM > To: mso@xxxxxxxxxxxxx > Subject: [mso] Re: Newsletter-making software!! > > > > The parent company of my last company had a communications > department that would send out communications. They would > email Word and PowerPoint documents for EVERYTHING. > > A 100 word notice was NOT sent in plain text. It was sent in > "fancy". Drove me nuts. > > I like a well crafted printed piece as much as the next guy. > > But, for me, if you want me to read it online, format it for > online (one column, top to bottom). If you want me to read it > printed, format it for printing. > > And whichever format you use, do NOT report on the company > party and end the story with "a good time was had by all". > > > James S. Huggins > ************************************************************* PLEASE READ!!!! You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or MicrosoftOffice@xxxxxxxxxxxxxxxx To Unsubscribe from this group, send an email to mso-request@xxxxxxxxxxxxx with a subject line that says "unsubscribe" (without the quotes). Do not put unsubscribe IN CAPS. Screaming doesn't get you out any faster and the caps prevent the function from working. To change your email settings to digest or vacation (no mail), visit the group's homepage for full instructions. //www.freelists.org/webpage/mso To be able to use the files section for sharing files with the group, send a request to mso-moderators@xxxxxxxxxxxxx and you will be sent an invitation with instructions. *************************************************************