[mso] Re: Access 2002 normalizing a database :VSMail mx3
- From: James LaBorde <jlaborde@xxxxxxxxx>
- To: "'mso@xxxxxxxxxxxxx'" <mso@xxxxxxxxxxxxx>
- Date: Thu, 4 Nov 2004 12:28:05 -0800
Suzanne,
How do you identify patients in the office? It may take a little patience,
but it would probably be worth it to use the same identifier in your
database as you do when the patient comes in. If it is the ssn, you start
running into compliance issues and you don't necessarily want to be using
Access. As far as normalizing your existing data, your best bet is to start
by getting your patient info into a new table. You can add your unique
identifier later, just use an autonumber to start. Get your patient info
in, add your unique identifier and dump the autonumber. Next you will want
to work on getting your existing data into a new table for transactions.
The list can help with that when you get to that stage. If you need help
with stuff like the datepart and other functions, there are a number of
Access articles in Linda's newsletter archives. Just look for the articles
by me and they are all Access.
James La Borde
South Western Federal Credit Union
-----Original Message-----
From: DiMarco, Suzanne [mailto:SDiMarco@xxxxxxxxxxxxxxxxxx]
Sent: Thursday, November 04, 2004 7:57 AM
To: 'mso@xxxxxxxxxxxxx'
Subject: [mso] Re: Access 2002 normalizing a database :VSMail mx3
Thanks Cathy, I'll be reading the articles shortly. This is quite time
consuming (and occasionally frustrating) because it's the first time I'm
doing this to an existing table. However, I am learning a lot.
-----Original Message-----
From: Cathy.Evans@xxxxxxxxx [mailto:Cathy.Evans@xxxxxxxxx]
Sent: Thursday, November 04, 2004 10:49 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Access 2002 normalizing a database
Suzanne, your subject about normalizing a database intrigued me cause I have
just gone through this myself in two ways. One was I had to build a whole
new database and remembered having read some things on normalization so I
started the new database according to proper normalization rules (with alot
of help from below link). It worked out so well and was so easy to build
forms and reports around that I wanted to go back and normalize my existing
databases, cause I was beginning to see I had way too much repeating data, I
did not have IDs set up right and it was no wonder my forms and queries were
so hard to work out.
Normalizing my existing database is proving to be far more difficult than
building a whole new database, but I'm convinced it is worth it. Not only
for the knowledge of learning how to do it, but for the database itself, for
efficiency, data integrity, reducing database bloat . . . . and so on.
That being said, if you are wanting a good link to normalization articles
and how to's, here is one that has been very helpful to me. I'm hoping this
will enhance the great help Glenda has provided in getting your queries set
up to split the data. You have exactly the right idea with the tables and
it should be a big help! If I hadn't just been through it and measured the
benefits, I wouldn't have known how important it is. hth, Cathy
http://www.utteraccess.com/forums/showflat.php?Cat=&Board=accessfaq&Number=3
73096&page=0&view=expanded&sb=5&o=&fpart=1
"DiMarco, Suzanne "
<SDiMarco@Christian To: mso@xxxxxxxxxxxxx
acare.org>
Sent by: cc:
mso-bounce@freelist
s.org Subject: [mso] Access 2002
normalizing a database
11/04/2004 08:47 AM
Please respond to
.....
mso
I have a database with a table that consists of patient information and
rental transaction information. There's a lot of patient duplication since 1
patient can have many transactions. I want to split the table into two.
From articles I've read so far I know I have to run a few queries to
accomplish this (I don't know code). I need help with creating the queries.
Does anyone know of any articles or web sites that could help me with this.
Thank you very much. Suzanne DiMarco 302-327-7517 Desktop Solutions
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