[mso] Re: Access 2002 normalizing a database
- From: "Glenda Wells" <gwells@xxxxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Thu, 4 Nov 2004 09:12:34 -0500
you have NO other info on the patient than last and first?
I'm not sure the autonumber is the way to go. if there was a mistake and
the same patient last/first was entered twice, they'd have two
autonumber ID but it could be the same patient. there should be
something that truly uniquely identifies the patient. in the past, I've
used various combinations of information, such as
first 3 of last, first 3 of first, date patient seen...if the chances of
the same patient coming in twice in the same day or two people with
identical first/last on the same day are fairly slim ex:glewel11042004
or
first 3 of last, first 3 of first, last 4 of ssn ex:glewel1234
or
first 3 of last, first 3 of first, last 4 of phone ex:glwel7036
deciding on a UID is the first important step, because this UID must be
part of both tables in order to create a relationship between patient
and transaction.
Next would be to create two queries based on the existing table. One
query called mkePatient, the other mkeTransaction (mke in my world
stands for Make Table) In query design, choose make table as the type
of query from the query menu. The resulting table names might be
(again, the naming convention is what I use) mstPatient and
mstTransaction (mst for Master)
Add the fields appropriate to each query , i.e. UID, Last and First for
patient to the grid. Run the queries. The result will be two tables
ready to work with.
This has been a simplistic explanation and I've probably left out too
much detail but others will jump in and correct me and help you and
we'll all get a chance to learn something.
hope this helps. /glenda
-----Original Message-----
From: DiMarco, Suzanne [mailto:SDiMarco@xxxxxxxxxxxxxxxxxx]
Sent: Thursday, November 04, 2004 08:56 AM
To: 'mso@xxxxxxxxxxxxx'
Subject: [mso] Re: Access 2002 normalizing a database
Split the transaction table into two - one containing just patient info
and one containing the transaction info creating a one to many
relationship.
The patient info only consists of first name, and last name. Currently
there's no good primary key field. They have not been using social
security number or any field like that to identify a patient. I'm
guessing I'll have to use an autonumber field as the way to relate the
two tables? Thanks for any help.
-----Original Message-----
From: Glenda Wells [mailto:gwells@xxxxxxxxxxx]
Sent: Thursday, November 04, 2004 8:49 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Access 2002 normalizing a database
this list can help suzanne. what exactly are you wanting to do? /g
-----Original Message-----
From: DiMarco, Suzanne [mailto:SDiMarco@xxxxxxxxxxxxxxxxxx]
Sent: Thursday, November 04, 2004 08:47 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Access 2002 normalizing a database
I have a database with a table that consists of patient information and
rental transaction information. There's a lot of patient duplication
since 1
patient can have many transactions. I want to split the table into two.
From articles I've read so far I know I have to run a few queries to
accomplish this (I don't know code). I need help with creating the
queries.
Does anyone know of any articles or web sites that could help me with
this.
Thank you very much. Suzanne DiMarco
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