[mso] Re: ACCESS - Update Records
- From: "Colli, Anthony G" <Anthony.Colli@xxxxxxx>
- To: "'mso@xxxxxxxxxxxxx'" <mso@xxxxxxxxxxxxx>
- Date: Thu, 23 May 2002 14:03:54 -0400
Charlie-
I have not really been following this thread very closely so if I am
repeating what others have said, just ignore me.
If you have a control on a form and when the users enters some data into
that control, you want other controls of the form to be populated with data
(it has to be related), look into the dlookup() function.
What dlookup(), Domain Look Up, does is accept a value and look up a value
in a domain (table) and then return a related value.
In your example of user enter ZIP CODE then STATE and CITY populate with
the correct values is pretty simple. If you want I'll post something as an
example on how to do this, just let me know.
-Anthony
-----Original Message-----
From: Charles Ippolito [mailto:CharlesMTFAccess@xxxxxxxxxxx]
Sent: Thursday, May 23, 2002 1:47 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: ACCESS - Update Records
I guess outside of Dian's method, and your method, Pete, maybe we can look
at this in another way...
Maybe this way would be easier...
While entering a record, can I have a field do some sort of lookup into
another table, say, based on data in one field, it would return related data
in ANOTHER field? Like, if I entered "10034" in the ZIPCODE field, the CITY
and STATE field would automatically return "NEW YORK, NY". So, in effect, it
would just enter the data, not really relate it to another record in another
table. And, overall, the lookup is done while entering the data, so changing
data later on wouldn't affect the order entered... know what I mean?
---Charlie
----- Original Message -----
From: Peter Chiavaro
To: mso@xxxxxxxxxxxxx
Sent: Wednesday, May 22, 2002 3:09 PM
Subject: [mso] Re: ACCESS - Update Records
Cousin Charlie,
Don't you have a table for your Items / products?
In your Items (or whatever you're selling) table, you need to have stuff =
like this:
"everything the Item CAN HAVE ONLY ONE OF"
An Item can have only ONE:
ItemID
Description
Location (in your stock room)
OH_QTY (on hand quantity)
WARN_QTY (Quantity you MUST ALWAYS keep in the house)
Weight
Size
And of course "Price".
And of course,,, anything ELSE you can think of that an Item CAN ONLY =
HAVE ONE OF.
*NOTE that an Item CAN have a Unit_Price, Case_Price, Skid_Price,
But that don't matter, these prices STILL go in this table, Because.
An Item can have only ONE:
Unit_Price
Case_Price
Skid_Price
You would NOT put something like SupplierID in the Items table because =
an Item can have MANY suppliers.
Get the Idea?
Peter C.
Stuart, Florida
? Kp@xxxxxxxx
-_-_-_-_-_-_-_-_-
ICQ =3D 412633
So,, you need to keep the "Price" in this table and if the price =
changes, sorry Paissano, but you'll have to open the Items table, go to =
the Item and change the price.
Where (in what table) and WHY are you trying to change prices? Maybe I =
missed something.
Peter C.
Stuart, Florida
? Kp@xxxxxxxx
-_-_-_-_-_-_-_-_-
ICQ =3D 412633
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On =
Behalf Of Charles Ippolito
Sent: Wednesday, May 22, 2002 12:37 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: ACCESS - Update Records
The whoel thing is I don't want to have to actually enter ANY price... =
the price should be set when the ordered is entered, and the item is =
looked up for the price... whatever the price is at that given time, =
that's what the price should remain.
---Charlie
----- Original Message -----
From: Dian Chapman
To: mso@xxxxxxxxxxxxx
Sent: Tuesday, May 21, 2002 5:43 PM
Subject: [mso] Re: ACCESS - Update Records
Create another table with just the prices and link the relationship to
the field with prices. Then you can change the prices, but the one set
for any order will remain unchanged. Make it a combo box so you can
click a drop down to easily find the current price, if there aren't =
too
many or start typing and the current price will usually show up fairly
quickly. But it'll also give you the advantage of being able to enter =
a
new price if the current one isn't already in the table.
Dian Chapman
Technical Consultant,
Microsoft MVP & TechTrax Editor
Tutorial web site: http://www.mousetrax.com
TechTrax Ezine: http://www.mousetrax.com/techtrax/
Word MVP support site: http://www.mvps.org/word
Microsoft support groups: http://support.microsoft.com
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
Behalf Of Charles Ippolito
Sent: Tuesday, May 21, 2002 2:05 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: ACCESS - Update Records
Well, yes, that is what I need to do, but it's not with every single
field. Maybe with an example you can see why I would want to do =
that...
Let's say I have a table with with orders, and I have another table =
with
products for sale. When entering an order, I will enter in the product
ID and through the relationships it will automatically fill in the
product description and price.
Now, in the future, I may need to change the product ID, for whatever
reason, and I would need the product ID to change in all the records =
its
been entered in as well. So, there, its ok for everything to change.
On the other hand, let's say the price changes. Well, in the past
orders, I need to show what the price was at the time the order was
entered, NOT what it is currently. So, if I change the price in the
PRODUCTS table, I cannot have the price change in orders that have =
been
entered.
So, the question is, how would I allow this in some fields, but not
others.
Thanks!
---Troth
----- Original Message -----
From: James LaBorde
To: 'mso@xxxxxxxxxxxxx'
Sent: Tuesday, May 21, 2002 2:17 PM
Subject: [mso] Re: ACCESS - Update Records
Charlie,
Are you saying that you want to change data that is linked but not
have it
changed everywhere it has already been entered? It sounds like you
may be
trying to violate referential integrity which isn't necessarily a =
good
idea.
If you do want to do it, you can simply uncheck the box to enforce
referential integrity on the relationships. Be very careful with
doing this
though. It will allow you to have "orphaned" records in your
database.=20
James La Borde
South Western Federal Credit Union
-----Original Message-----
From: Charles Ippolito [mailto:CharlesMTFAccess@xxxxxxxxxxx]
Sent: Tuesday, May 21, 2002 11:01 AM
To: MSO
Subject: [mso] ACCESS - Update Records :VSMail MX2
I have my tables and forms set up. I have my relationships between =
all
the
tables set up as well. Now, using a form, when I enter data in one
field, it
will automatically add the correct info in related fields. Fine, as
that's
what I want.
However, sometimes I might change data in a field from a table and I
do NOT
want it to update in existing records... how would I go about doing
this?
If I didn't explain that correctly, let me know and I'll rephrase my
request.
Thanks!
---Charlie
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