[mso] Re: ACCESS - Update Records

  • From: "Peter Chiavaro" <kp@xxxxxxxx>
  • To: <mso@xxxxxxxxxxxxx>
  • Date: Wed, 22 May 2002 15:09:59 -0400

Cousin Charlie,

  Don't you have a table for your Items / products?

In your Items (or whatever you're selling) table, you need to have stuff =
like this:

"everything the Item CAN HAVE ONLY ONE OF"

An Item can have only ONE:
ItemID
Description
Location (in your stock room)
OH_QTY (on hand quantity)
WARN_QTY (Quantity you MUST ALWAYS keep in the house)
Weight
Size
And of course "Price".
And of course,,, anything ELSE you can think of that an Item CAN ONLY =
HAVE ONE OF.

*NOTE that an Item CAN have a Unit_Price, Case_Price, Skid_Price,

But that don't matter, these prices STILL go in this table, Because.

An Item can have only ONE:
Unit_Price
Case_Price
Skid_Price

You would NOT put something like SupplierID in the Items table because =
an Item can have MANY suppliers.

Get the Idea?

Peter C.
Stuart, Florida
? Kp@xxxxxxxx
-_-_-_-_-_-_-_-_-
ICQ =3D 412633



So,, you need to keep the "Price" in this table and if the price =
changes, sorry Paissano, but you'll have to open the Items table, go to =
the Item and change the price.

Where (in what table) and WHY are you trying to change prices? Maybe I =
missed something.

Peter C.
Stuart, Florida
? Kp@xxxxxxxx
-_-_-_-_-_-_-_-_-
ICQ =3D 412633



-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On =
Behalf Of Charles Ippolito
Sent: Wednesday, May 22, 2002 12:37 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: ACCESS - Update Records

The whoel thing is I don't want to have to actually enter ANY price... =
the price should be set when the ordered is entered, and the item is =
looked up for the price... whatever the price is at that given time, =
that's what the price should remain.

---Charlie

  ----- Original Message -----
  From: Dian Chapman
  To: mso@xxxxxxxxxxxxx
  Sent: Tuesday, May 21, 2002 5:43 PM
  Subject: [mso] Re: ACCESS - Update Records



  Create another table with just the prices and link the relationship to
  the field with prices. Then you can change the prices, but the one set
  for any order will remain unchanged. Make it a combo box so you can
  click a drop down to easily find the current price, if there aren't =
too
  many or start typing and the current price will usually show up fairly
  quickly. But it'll also give you the advantage of being able to enter =
a
  new price if the current one isn't already in the table.

  Dian Chapman
  Technical Consultant,
  Microsoft MVP & TechTrax Editor

  Tutorial web site: http://www.mousetrax.com
  TechTrax Ezine: http://www.mousetrax.com/techtrax/
  Word MVP support site: http://www.mvps.org/word
  Microsoft support groups: http://support.microsoft.com


  -----Original Message-----
  From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
  Behalf Of Charles Ippolito
  Sent: Tuesday, May 21, 2002 2:05 PM
  To: mso@xxxxxxxxxxxxx
  Subject: [mso] Re: ACCESS - Update Records


  Well, yes, that is what I need to do, but it's not with every single
  field. Maybe with an example you can see why I would want to do =
that...

  Let's say I have a table with with orders, and I have another table =
with
  products for sale. When entering an order, I will enter in the product
  ID and through the relationships it will automatically fill in the
  product description and price.

  Now, in the future, I may need to change the product ID, for whatever
  reason, and I would need the product ID to change in all the records =
its
  been entered in as well. So, there, its ok for everything to change.

  On the other hand, let's say the price changes. Well, in the past
  orders, I need to show what the price was at the time the order was
  entered, NOT what it is currently. So, if I change the price in the
  PRODUCTS table, I cannot have the price change in orders that have =
been
  entered.

  So, the question is, how would I allow this in some fields, but not
  others.

  Thanks!

  ---Troth


    ----- Original Message -----
    From: James LaBorde
    To: 'mso@xxxxxxxxxxxxx'
    Sent: Tuesday, May 21, 2002 2:17 PM
    Subject: [mso] Re: ACCESS - Update Records



    Charlie,

    Are you saying that you want to change data that is linked but not
  have it
    changed everywhere it has already been entered?  It sounds like you
  may be
    trying to violate referential integrity which isn't necessarily a =
good
  idea.
    If you do want to do it, you can simply uncheck the box to enforce
    referential integrity on the relationships.  Be very careful with
  doing this
    though.  It will allow you to have "orphaned" records in your
  database.=20

    James La Borde
    South Western Federal Credit Union

    -----Original Message-----
    From: Charles Ippolito [mailto:CharlesMTFAccess@xxxxxxxxxxx]
    Sent: Tuesday, May 21, 2002 11:01 AM
    To: MSO
    Subject: [mso] ACCESS - Update Records :VSMail MX2


    I have my tables and forms set up. I have my relationships between =
all
  the
    tables set up as well. Now, using a form, when I enter data in one
  field, it
    will automatically add the correct info in related fields. Fine, as
  that's
    what I want.

    However, sometimes I might change data in a field from a table and I
  do NOT
    want it to update in existing records... how would I go about doing
  this?

    If I didn't explain that correctly, let me know and I'll rephrase my
    request.

    Thanks!

    ---Charlie



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