Fyi, Below is the proposed new DOD instruction that delineates what MARS is and how it operates. Note the change in the A in MARS. Read on Jim Department of Defense INSTRUCTION NUMBER 4650.02 ASD(NII)/DoD CIO SUBJECT: Military Auxiliary Radio System (MARS) References: See Enclosure 1 1. PURPOSE. This Instruction reissues DoD Directive (DoDD) 4650.2 (Reference (a)) as a DoD Instruction (DoDI) in accordance with the guidance in DoDI 5025.01 (Reference (b)) and the authority in DoDD 5144.1 (Reference (c)). This Instruction renames the Military Affiliate Radio System and updates its organization, membership, and functions and the related responsibilities within the Department of Defense. 2. APPLICABILITY. This Instruction applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities within the Department of Defense (hereafter referred to collectively as the “DoD Components”). 3. DEFINITIONS. Unless otherwise noted, these terms and their definitions are for the purposes of this Instruction. a. contingency radio communications support. The provision of radio-based transfer or exchange of information to assist with Department of Defense or civilian authorities’ operations during, or responses to, any major disruption of DoD or other communications networks, such as those associated with official National Security / Emergency Preparedness events or activities. b. military auxiliary. An organized body of volunteers prepared to supplement the uniformed Services or any designated civilian authorities by provision of specialized autonomous services when called upon or when situations warrant (e.g., Civil Air Patrol, U.S. Coast Guard Auxiliary). 4. POLICY. It is DoD policy that: Page 2 2 a. A MARS capability for contingency radio communications support to U.S. Government operations shall be provided through the utilization of organized volunteer radio operators and operating facilities under the appropriate authorities, directed by and coordinated with the Military Departments. b. MARS shall provide contingency radio communications support to the DoD Components. c. MARS shall provide contingency radio communications support to civil authorities at all levels, in fulfillment of DoD responsibilities under DoDD 3025.1 (Reference (d)) and DoDD 3025.15 (Reference (e)). d. MARS shall provide health, morale and welfare radio communications support to military members, civilian employees and contractors of DoD Components, and civil agency employees and contractors, when in remote and isolated areas, in contingencies or whenever appropriate. 5. RESPONSIBILITIES. See Enclosure 2. 6. PROCEDURES. See Enclosure 3. 7. INFORMATION REQUIREMENTS. The reporting requirement in paragraph 3.f. of Enclosure 2 has been assigned Report Control Symbol (RCS) DDNII(AR)XXXX in accordance with DoD 8910.1-M (Reference (f)). [Where XXXX is a placeholder for a To Be Determined RCS.] 8. RELEASABILITY. UNLIMITED. This Instruction is approved for public release and is available on the Internet from the DoD Issuances Web Site at http://www.dtic.mil/whs/directives. 9. EFFECTIVE DATE. This Instruction is effective immediately. John G. Grimes Assistant Secretary of Defense for Networks and Information Integration/ DoD Chief Information Officer Page 3 3 Enclosures: 1. References 2. Responsibilities 3. Procedures Page 4 4 ENCLOSURE 1 REFERENCES (a) DoD Directive 4650.2, “Military Affiliate Radio System (MARS),” January 26, 1998 (hereby canceled) (b) DoD Instruction 5025.01, “DoD Directives Program,” October 28, 2007 (c) DoD Directive 5144.1, “Assistant Secretary of Defense for Networks and Information Integration / DoD Chief Information Officer (ASD(NII)/DoD CIO),” May 2, 2005 (d) DoD Directive 3025.1, “Military Support to Civil Authorities (MSCA),” January 15, 1993 (e) DoD Directive 3025.15, “Military Assistance to Civil Authorities,” February 18, 1997 (f) DoD 8910.1-M, “Department of Defense Procedures for Management of Information Requirements,” June 30, 1998 (g) DoD 4160.21-M, “Defense Materiel Disposition Manual,” August 18, 1997 (h) Memorandum of Understanding Between U.S. Army MARS and the Transportation Security Administration, July 6, 2006 (i) DoD Directive 5410.18, “Public Affairs Community Relations Policy,” November 20, 2001 (j) National Security Presidential Directive No. 51 / Homeland Security Presidential Directive No. 20, “National Continuity Policy,” May 9, 2007 (k) DoD Instruction 1215.07, “Service Credit for Reserve Retirement,” November 18, 2005 (l) Joint Travel Regulations, Volume 2, Appendix A, Change 518 “Professional Books, Papers and Equipment,” December 1, 2008 (m) DoD Instruction 1015.10, “ Programs for Military Morale, Welfare, and Recreation (MWR) ,” November 3, 1995, Incorporating through Change 2, October 31, 2007 (n) DoD Directive 5100.35, “Military Communications-Electronics Board (MCEB),” March 10, 1998 Page 5 5 ENCLOSURE 2 RESPONSIBILITIES 1. ASSISTANT SECRETARY OF DEFENSE FOR NETWORKS AND INFORMATION INTEGRATION / DOD CHIEF INFORMATION OFFICER (ASD(NII)/DOD CIO). The ASD(NII)/DoD CIO shall: a. Provide overall policy guidance and advice to the Military Departments in matters relating to the objectives, administration, and operations of their respective MARS programs. b. Provide oversight for emergency and auxiliary communications initiatives that involve MARS with other Federal departments, such as the Department of Homeland Security and its subordinate agencies, in providing Defense Support of Civil Authorities (DSCA). DSCA activities shall be coordinated through the Assistant Secretary of Defense for Homeland Defense (Reference (d)). c. Provide oversight for communications initiatives involving MARS with allied military affiliate or military auxiliary radio services such as the Canadian Forces Affiliate Radio Service. d. Provide oversight for communications initiatives relating to MARS involvement with any other entities in other countries for the purpose of emergency or auxiliary radio communication. Where relevant DoD agreements exist, such as with Canada, the oversight responsibility would apply to those agreements; where such agreements do not exist, the oversight responsibility would apply to their establishment. e. Convene a conference annually for the purpose of coordinating all MARS responsibilities, procedures, interoperability and related activities, to include development of and agreements on joint technical and operating standards, with conference support rotated among the Services. 2. DEPUTY UNDER SECRETARY OF DEFENSE FOR LOGISTICS AND MATERIAL READINESS (DUSD(LMR)). The DUSD(LMR), under the authority, direction, and control of the Under Secretary of Defense for Acquisition, Technology, and Logistics, shall provide policy guidance and advice on management and standardization of MARS supply and equipment programs, in accordance with DoD 4160.21-M (Reference (g)). 3. SECRETARIES OF THE MILITARY DEPARTMENTS. The Secretaries of the Military Departments shall: Page 6 6 a. Establish and fund an active MARS program within each of the Military Departments, which shall each assign a MARS-licensed staff representative to manage operations, readiness, planning, procedural and technical development, documentation, standards, training, equipment, program and membership administration, and other matters necessary for mission accomplishment. b. Ensure that MARS communication capabilities are available and mutually interoperable, at the individual station and network level, with other Services’ MARS and with appropriate civil authorities’ radio services. MARS must be capable of operation in “radio only” modes (without landlines or the Internet) and sustainable on emergency power (when public utility power has failed), and some MARS stations must be transportable for timely deployment. c. Encourage MARS participation in the Shared Resources High Frequency (HF) Radio Program under the National Communications System, which is responsible for promoting interoperability between HF radio systems used by the Federal departments and agencies. Encourage relationships between MARS and civil agencies, such as the Memorandum of Understanding between U.S. Army MARS and the Transportation Security Administration (Reference (h)). d. Routinely plan and execute specific communications missions for MARS, to include realistic message traffic for relay between military and civilian organizations, with subsequent evaluation. Planning must include preparation for the pre-selection and deployment of enough qualified MARS members, with appropriate support as required, to provide MARS capabilities in timely response to crises. e. Establish programs to promote civilian interest, recruit qualified volunteers, sponsor them for basic background checks, and furnish them suitable training in contingency support communications. Generate official insignia, logos, and other materials appropriate for recognition and outreach. Provide assistance to those Amateur Radio events that are part of annual observances of Armed Forces Day, in accordance with DoDD 5410.18 (Reference (i)). f. Provide an annual report to the ASD(NII)/DoD CIO, to include mission activities; readiness and membership levels; relationships with the other Military Departments’ MARS, civil authorities’ radio services, and allied radio services; budget issues coordinated with Service PPBS submissions; and other matters that may be relevant to the status or future of MARS. 4. SECRETARY OF THE ARMY. The Secretary of the Army, in addition to the responsibilities in paragraph 3 of this Enclosure, shall have primary responsibility for the MARS DSCA mission, in keeping with the Army’s primary responsibility for DSCA according to Reference (e). Page 7 7 5. COMMANDERS OF THE COMBATANT COMMANDS. The Commanders of the Combatant Commands, through the Chairman of the Joint Chiefs of Staff, shall each designate a command MARS representative to ensure active coordination with the MARS representatives of the Military Departments; each command MARS representative shall: a. Assist with, and if necessary sponsor, the organization of MARS operators and facilities necessary to provide contingency radio communications support. b . Assist with, and if necessary sponsor, provision of appropriate MARS operations, to include personnel, command-related training, use of approved MARS frequencies, and advocacy for inclusion of MARS in contingency planning and exercises. 6. DOD COMPONENTS. Each DoD Component shall: a. Upon the request of the MARS representative of a Service staff or command, provide a space within their facilities on a non-cost basis, suitable for the installation and operation of a MARS station capable of providing contingency radio communications support. b. If hosting a MARS station within its facilities, at the request of that station’s trustee, provide for appropriate access to the MARS station by MARS station operators and personnel providing contingency radio communications support, to include suitable forms of identification. Page 8 8 ENCLOSURE 3 PROCEDURES 1. MARS MEMBERSHIP a. Military membership is open to qualified active duty, Guard, and Reserve personnel. b. Civil agency membership is open to qualified personnel who report to civil authorities or their supporting organizations, to include non-governmental organizations in accordance with National Security Presidential Directive 51 (Reference (j)). c. Individual membership may result in operating privileges at military, civil agency, club, or individual stations; therefore, individual membership is open to those U.S. citizens who meet age, education, and other criteria imposed by the Services’ MARS offices. These criteria shall include a suitable Amateur Radio Operator’s License issued by the Federal Communications Commission and registered with a Service MARS office, to ensure interoperability with the Amateur Radio Service across its spectrum; and these criteria may include security clearances, facility access, and building passes as first responders. d. The combined military, civil agency, and individual membership will strive to ensure that MARS personnel responding to crisis situations (whether local, State, or national) are networked together to provide timely coordinated contingency support communications when conventional communications are unavailable, or are likely to become unavailable. e. Members retain MARS membership by meeting the MARS standards of service, which will include successful completion of MARS-required training or periodic re- training; adequate participation in official MARS activities that require radio operation, unless excused by competent authority; and such other applicable standards as MARS leadership may establish. f. Military members can earn Reserve points based on service in MARS in accordance with DoDI 1215.7 (Reference (k)) and, in cases of permanent change of station, qualify for weight exemption for transportation of MARS communications equipment in accordance with Joint Travel Regulations, Volume 2 (Reference (l)). g. All members can be considered for benefits associated with DoD civilian service, such as access to DoD morale, welfare, and recreation Category C recreational facilities in accordance with DoDI 1015.10 (Reference (m)), credit unions associated with the Department of Defense, and military ceremonies. h. MARS members are considered to represent an organized military auxiliary, and member conduct must reflect organizational responsibilities; inappropriate behavior may Page 9 9 therefore result in disincentives such as temporary denial of access, up to and including dismissal from MARS. 2. MARS STATIONS a. All MARS stations shall be under the control of MARS licensed personnel and must meet a Military Department’s MARS standards for operating equipment and communications modes, which may include availability of emergency power, physical and electronic survivability, etc. This applies to the following categories of MARS stations: (1) Military MARS stations established under the auspices of a military command and/or activity, and operated or maintained by designated military and/or civilian personnel, to include appropriately assigned volunteer MARS members. (2) Civil agency MARS stations established, operated, and maintained by civil authorities or by recognized non-governmental organizations supporting civil authorities. (3) MARS club stations established under the auspices of a military or civilian amateur radio club, and operated and maintained by volunteers. A MARS station license must be issued as an additional license to a club member serving as MARS station trustee. (4) Individual MARS stations established, operated, and maintained by military, civil authority, or civilian volunteers authorized to operate on assigned MARS frequencies. b. A MARS station, regardless of type, may be a member of only one MARS Service. Military commands or military activities shall affiliate with their sponsoring Service MARS, unless operating in areas where only another Service’s MARS is authorized or available. 3. MARS OPERATING INSTRUCTIONS a. MARS stations may operate on any frequency assigned to MARS, using any lawful mode of radio communication consistent with authorized channel bandwidth in support of the MARS mission; however, MARS standards for interoperability must be observed. b. Under the long-standing protocols of U.S. and international radio regulatory bodies, MARS is authorized to operate on any U.S. Government frequency in support of the MARS mission, with the permission of the sponsoring government entity or licensing authority. MARS is authorized to operate on non-U.S. frequencies in support of the MARS mission with permission from the non-U.S. entities controlling those frequencies. Page 10 10 c. MARS radio procedures shall be based on Allied Communications Publications procedures maintained by the Combined Communications Electronics Board in coordination with the Military Communications Electronics Board in accordance with DoDD 5100.35 (Reference (n)). d. MARS leadership shall establish and issue operating boundaries for DSCA activities.