Re: checking headers and footers
- From: "Donna Corson" <donnalettie@xxxxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Tue, 22 Nov 2005 18:01:53 -0500
hanks for your quick responses.
Donna
----- Original Message -----
From: "Jean Menzies" <jemenzies@xxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, November 22, 2005 5:45 PM
Subject: Re: checking headers and footers
It's a list for Word. It has several thousand members I'm told so it's
very strict about off-topic and absolutely no idle chit-chat. But I've
learned a lot. It's also mostly sighted users, but some really do
understand about Jaws, etc.
Send a message to
word-ms-subscribe@xxxxxxxxxxxxxxx
Jean
----- Original Message -----
From: "Donna Corson" <donnalettie@xxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, November 22, 2005 3:27 PM
Subject: Re: checking headers and footers
> How can one get on the word list? I am also very curious about
> different
> ways of doing things as well as understanding what is happening when
> making
> certain keystrokes, etc.
>
> Donna
>
> ----- Original Message -----
> From: "Jean Menzies" <jemenzies@xxxxxxx>
> To: <jfw@xxxxxxxxxxxxx>
> Sent: Monday, November 21, 2005 1:56 PM
> Subject: Re: checking headers and footers
>
>
> Hi Yardbird
>
> Thanks. That's how I do it. But the reason I want to know alignment,
> is that I sometimes want to know how it lines up against the text in
> the
> document. Hey, I don't need to know that, I just want to. And using
> tabs to get the part of the header over to the right margin isn't
> quite
> exact. It's not the same as honest right justification. It's better
> to
> use breaking and non-breaking spaces. But when I use those and want
> to
> verify where the text is on the line, I can't tell how it really
> looks.
>
> Here is some advice that works very nicely to get cleaner alignment in
> headers and footers. I got the below advice from a Word list I'm on.
>
> Realize that if you hit Ctrl + Shift + spacebar, it creates a hard
> space. In
> your minds eye, visualize it as a tiny circle between words that holds
> them
> together. This is also how the keystroke is represented to the sighted
> if
> they turn on their markers.
>
> Anyway...if you add that marker between words, it keeps them together
> so
> they stick together with that one space between them, as they should
> when
> viewed normally. However, the trick is that if you add full
> justification to
> that line, and then end that line with a shift + enter for a short
> return,
> it causes the line to stretch across the length of your page to fully
> fit
> across from the left to right margin. Any words that are held together
> with
> a hard space look normal, but what happens is that a regular space
> made
> by
> just hitting the space bar ends up getting stretched very far. Even
> across
> the length of a page, if necessary.
>
> The end result is that, with a few keystrokes, you can guarantee that
> whatever you need to type is properly aligned in whatever way you
> want.
>
> Here's a sample.
>
> Say you're starting a new line at the left margin and you'd like your
> first
> and last name lined up along the left and say your city and state
> lined
> up
> along the right...say for a resume. Here's the keystroke you'd do...
>
> Hit Ctrl + J to set full justification for this line. Type your first
> name
> and hit a hard space with Ctrl + Shift + spacebar, then type your last
> name.
> Now hit a regular space with the spacebar alone. Now type your city,
> add
> another hard space to hold it to the state, by again hitting ctrl +
> shift +
> spacebar and type your state.
>
> Now here comes a few tricks. After the last word in the line, hit Ctrl
> +
> Enter to add a soft line break, that causes the regular space to
> stretch
> and
> force the city and state to go to the far right alignment.
>
> Now granted, you will end up with an extra return on the next line.
> That's
> usually not a problem, but if you wished it wasn't taking up those
> extra
> 12
> points or whatever for the size of the font you have, you can easily
> knock
> that puppy down to 1pt that will take up no space that anyone will
> notice.
> After you hit that soft return with ctrl + Enter...you'll be down on
> the
> next line just to the left of the last paragraph marker. You need it
> there
> to cause the previous line to remain justified. But you can hold down
> Shift
> and hit the right arrow key once to select that para marker. Then you
> can
> hit Ctrl + Shift + < (the less than sign) and, while holding the ctrl
> +
> shift...tap on the less than sign once for every two point sizes your
> font
> is. In other words, if you have a 12 pt font, tap it 6 times. That'll
> bring
> it down to about 1pt. Although you can actually just hit it many times
> because if you hit it more times than necessary, it doesn't matter
> cos'
> it'll
> stop changing the size when it hits 1pt.
>
> This last step with the para marker isn't always necessary if you
> don't
> care
> about an extra line of space after your justification line, but it
> cleans up
> the excess nicely.
>
> Now, if you've read this far and if you try this, you'll find Jaws
> doesn't tell you the status of those spaces, and you can't verify
> placement of the text on the line with something like alt plus delete.
> At least last time I did this, I had to again just go on faith. Now,
> aren't you sorry we got into this?
>
> Jean
>
>
>
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