Re: Reading Column titles in excel 2003
- From: "Bob Verity" <rtverity@xxxxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Fri, 29 Jan 2010 08:56:36 -0600
The following was taken from the JFW help for Excel.
This is the prefered method of defining row and column headings. It works
very well.
Excel Row and Column Title Reading
Defining Row and Column Titles
you can use Excel's naming function to specify which rows and columns
contain cell titles. Using names instead of JAWS commands makes the
spreadsheet accessible to any user of JAWS. There is no need to provide
other users with the spreadsheet's .jsi file because the row and column
title information is saved in the worksheet. This feature allows any
spreadsheet author to define row and column titles without installing or
using JAWS.
To use names to define row and column titles, do the following:
1.. Move to the first cell in the column or row containing the titles. If
the spreadsheet contains both row and column titles, move to the cell where
these two intersect.
2.. From the Insert menu, select Name and press RIGHT ARROW.
3.. Select Define and press ENTER.
4.. If the column contains row titles, type "RowTitle" and press ENTER. If
the row contains column titles, type "ColumnTitle" and press ENTER. If the
cell is the intersection of both row and column titles, type "Title" and
press ENTER.
If you are defining column/row titles for any worksheet other than
worksheet 1, you must add the number of the worksheet after "RowTitle,"
"ColumnTitle," or "Title." For example, if you are defining a row containing
column titles in worksheet 4, you would type "ColumnTitle4." To hear which
worksheet you are in, press INSERT+F1.
Tip: You can define more than one row or column as a title range. For
example, if you want to define rows 1 and 2 as column titles, select both
rows and then assign the name "ColumnTitle" to them.
JAWS can now recognize the cell as the beginning of a range of row and/or
column titles. If a particular worksheet within a workbook has title rows
and/or columns defined using this feature, you cannot use the standard JAWS
method for defining title rows and/or columns. However, if another worksheet
in the same workbook does not have row and column titles defined using the
Excel naming function, you can use the standard JAWS method.
Overriding Named Titles
Any JAWS user can override row and column title information provided by the
spreadsheet author. To do this, press INSERT+V while you are in Excel to
open the Adjust JAWS Options dialog box. Select "Define Name Column and Row
Titles Override" and use the SPACEBAR to cycle through the available
options. Choose "On for the current file" to override named titles only in
the currently open spreadsheet. Choose "On for all files" to override named
titles in all spreadsheets that you open in Excel. If you want to use the
row and column title information provided by the author again, choose "Off."
Defining Row and Column Titles for Worksheets with Multiple Regions
You can define individual row and/or column titles for different regions in
the same workbook. To define a row and/or column title for region, you use
the same procedure described in Defining Row and Column Titles to assign a
specific name to a cell in the heading row and/or column. However, you must
use the following procedure when defining names for row and column titles
that are specific to one region:
1.. Type "TitleRegion," "RowTitleRegion," or "ColumnTitleRegion" depending
on whether this cell is in the heading row, heading column, or both.
2.. Type the region number. For example, you would type a "1" if the cells
were in the first region. There should be no space between the previous text
and this number.
3.. Type a period followed by the coordinates of the top, left cell in the
region (for example, "A1").
4.. Type a period followed by the coordinates of the bottom, right cell in
the region (for example, "N9").
5.. Type a period followed by the worksheet number. For example, you would
type a "1" if the cell was in worksheet 1.
For example, assume you have a spreadsheet with a region whose boundaries
are row 1 at column A and row 9 at column N. It also has a second region
with boundaries of row 10 at column C and row 14 at column D. Both regions
are on worksheet 1. To define row 1 as the row containing column headers for
the cells in the first region, you would assign the following name to cell
A1: ColumnTitleRegion1.A1.N9.1. To define row 9 as the row containing column
headers for the cells in the second region, you would assign the following
name to cell C10: ColumnTitleRegion2.C10.D14.1.
Changing Title Reading Options
You can change how JAWS reads row and column titles you have defined in the
Excel options. Press INSERT+V, and then press T to move to the "Title
Reading Detection" option in the Title Reading group. Next, press the
SPACEBAR to choose one of the following:
a.. Off - JAWS does not announce row or column titles.
b.. Read Row Titles - When you move to a different row, JAWS reads the row
title. JAWS does not announce column titles.
c.. Read Column Titles - When you move to a different column, JAWS reads
the column title. JAWS does not announce row titles.
d.. Read Both Titles - When you move to a different column, JAWS reads the
column title. When you move to a different row, JAWS reads the row title.
Reading Columns and Rows Containing Totals
You can indicate which columns and/or rows contain the total of values in
other cells. If the spreadsheet calculates column totals, move to the row
containing these totals and press CTRL+INSERT+DELETE. If the spreadsheet
calculates row totals, move to the column containing these totals and press
CTRL+INSERT+ENTER.
Tip: You can also press INSERT+V to use the Adjust JAWS Options dialog box
to specify which row and column contains totals.
After you have defined the row that contains column totals, you can press
INSERT+DELETE to hear the total for the current column. Similarly, after you
have defined the column that contains row totals, you can press INSERT+ENTER
to hear the total for the current row.
JAWS only reads the value displayed in the totals row/column and does not
automatically perform the necessary calculations. You must use Excel to
insert a formula that will calculate the total of a given range of cells.
For more information on using formulas, refer to Miscellaneous Excel Hints.
Reading Visible Rows and Columns of a Spreadsheet
JAWS provides keystrokes to read only the portion of the spreadsheet that is
visible on the screen. If Title reading is enabled, pressing these
keystrokes reads the appropriate title cells followed by the visible cells'
contents.
Description
Keystroke
Read visible row
INSERT+UP ARROW
Read visible row to current cell
INSERT+HOME
Read visible row from current cell
INSERT+PAGE UP
Read visible column
INSERT+CTRL+UP ARROW
Read visible column to current cell
INSERT+CTRL+HOME
Read visible column from current cell
INSERT+CTRL+PAGE UP
Using One Settings File for Similar Spreadsheets with Different File Names
When you define settings like row and column titles and totals, you may want
these settings to be available for other versions of the spreadsheet that
have different names. For example, suppose that you define row and column
totals for a spreadsheet named Sales1.xls. This spreadsheet is updated each
month, and the name is changed accordingly. Therefore, next month's
spreadsheet will be named Sales2.xls and so on. However, by default, JAWS
only loads settings (.jsi) files for spreadsheets with the same file name.
JAWS will not use settings you defined for Sales1.xls for Sales2.xls.
However, JAWS provides a feature that allows you to apply an existing
settings file to a spreadsheet with a different name that is similar in
design. To use this feature, open the spreadsheet in Excel, press INSERT+V,
select the option "Workbook Settings," and press the SPACEBAR to choose
"Best Match." JAWS searches for the closest matching settings file available
and applies it to the current workbook. In the previous example, the
spreadsheet Sales2.xls would use the settings file you created for
Sales1.xls (excel_Sales1.xls.jsi). This feature makes it easy to apply your
verbosity settings to subsequent versions of a spreadsheet without creating
new a file each time the name changes.
Back
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----- Original Message -----
From: "Dave Carlson" <dgcarlson@xxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Thursday, January 28, 2010 10:01 PM
Subject: Re: Reading Column titles in excel 2003
Press Alt+Ctrl+Shift+C when you're on the row of column headings.
Dave
----- Original Message -----
From: "Brian and Denise Albriton" <autoharp@xxxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Thursday, January 28, 2010 19:20
Subject: Reading Column titles in excel 2003
I'm trying to read column titles in excel. I'm using jaws 10.
Brian
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