RE: Microsoft Access 2007 Keyboard Shortcuts
- From: <CastoG@xxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Thu, 3 Mar 2011 09:23:39 -0500
General shortcut keys for Access 2007
Hide Global Access shortcut keys
Hide Opening databases
table with 2 columns and 4 rows
To do this
Press
Open a new database
CTRL+N
Open an existing database
CTRL+O
Exit Office Access 2007Access
ALT+F4
table end
Hide Printing and saving
table with 2 columns and 7 rows
To do this
Press
Print the current or selected object
CTRL+P
Open the Print dialog box from Print Preview
P or CTRL+P
Open the Page Setup dialog box from Print Preview
S
Cancel Print Preview or Layout Preview
C or ESC
Save a database object
CTRL+S or SHIFT+F12
Open the Save As dialog box
F12
table end
Hide Using a combo box or list box
table with 2 columns and 8 rows
To do this
Press
Open a combo box
F4 or ALT+DOWN ARROW
Refresh the contents of a
Lookup field (Lookup field: A field, used on a form or report in an Access
database, that either displays a list of values retrieved from a table or query,
or stores a static set of values.)
list box or combo box
F9
Move down one line
DOWN ARROW
Move down one page
PAGE DOWN
Move up one line
UP ARROW
Move up one page
PAGE UP
Exit the combo box or list box
TAB
table end
Hide Finding and replacing text or data
table with 2 columns and 4 rows
To do this
Press
Open the Find tab in the Find and Replace dialog box (Datasheet view and Form
view only)
CTRL+F
Open the Replace tab in the Find and Replace dialog box (Datasheet view and
Form view only)
CTRL+H
Find the next occurrence of the text specified in the Find and Replace dialog
box when the dialog box is closed (Datasheet view and Form view only)
SHIFT+F4
table end
Hide Working in Design view
table with 2 columns and 9 rows
To do this
Press
Switch between Edit mode (with insertion point displayed) and
Navigation mode (Navigation mode: The mode in Microsoft Access in which an
entire field is selected and the insertion point is not visible. In Navigation
mode, you can move between fields by using the arrow keys.)
in a datasheet. When working in a form or report, press ESC to leave
Navigation mode.
F2
Switch to the property sheet (Design view in forms and reports in both Access
databases and Access projects)
F4
Switch to Form view from form Design view
F5
Switch between the upper and lower portions of a window (Design view of
queries, and the Advanced Filter/Sort window)
F6
Cycle through the field grid, field properties, Navigation Pane, access keys in
the Keyboard Access System, Zoom controls, and the security bar (Design
view of tables)
F6
Open the Choose Builder dialog box (Design view window of forms and reports)
F7
Open the Visual Basic Editor from a selected property in the property sheet for
a form or report
F7
Switch from the Visual Basic Editor back to form or report Design view
SHIFT+F7 or ALT+F11
table end
Hide Editing controls in form and report Design view
table with 2 columns and 12 rows
To do this
Press
Copy the selected control to the Clipboard
CTRL+C
Cut the selected control and copy it to the Clipboard
CTRL+X
Paste the contents of the Clipboard in the upper-left corner of the selected
section
CTRL+V
Move the selected control to the right (except controls that are part of a
layout)
RIGHT ARROW or CTRL+RIGHT ARROW
Move the selected control to the left (except controls that are part of a
layout)
LEFT ARROW or CTRL+LEFT ARROW
Move the selected control up
UP ARROW or CTRL+UP ARROW
Move the selected control down
DOWN ARROW or CTRL+DOWN ARROW
Increase the height of the selected control
SHIFT+DOWN ARROW
Increase the width of the selected control
Note If used with controls that are in a layout, the entire layout is resized
SHIFT+RIGHT ARROW
Reduce the height of the selected control
SHIFT+UP ARROW
Reduce the width of the selected control
Note If used with controls that are in a layout, the entire layout is resized
SHIFT+LEFT ARROW
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Hide Window operations
Note By default, Microsoft Office Access 2007 databases display as tabbed
documents. To use windowed documents, click the Microsoft Office Button
Button image
, and then click Access Options. In the Access Options dialog box, click
Current Database and, under Document Window Options, click Overlapping Windows.
table with 2 columns and 9 rows
To do this
Press
Toggle the Navigation Pane
F11
Cycle between open windows
CTRL+F6
Restore the selected minimized window when all windows are minimized
ENTER
Turn on Resize mode for the active window when it is not maximized; press the
arrow keys to resize the window
CTRL+F8
Display the Control menu
ALT+SPACEBAR
Display the shortcut menu
SHIFT+F10
Close the active window
CTRL+W or CTRL+F4
Switch between the Visual Basic Editor and the previous active window
ALT+F11
table end
Hide Working with Wizards
table with 2 columns and 5 rows
To do this
Press
Toggle the focus forward between controls in the wizard
TAB
Move to the next page of the wizard
ALT+N
Move to the previous page of the wizard
ALT+B
Complete the wizard
ALT+F
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Hide Miscellaneous
table with 2 columns and 9 rows
To do this
Press
Display the complete hyperlink address for a selected hyperlink
F2
Check spelling
F7
Open the Zoom box to conveniently enter expressions and other text in small
input areas
SHIFT+F2
Display a property sheet in Design view
ALT+ENTER
Exit Access or close a dialog box
ALT+F4
Invoke a Builder
CTRL+F2
Toggle forward between views when in a table, query, form, report, page,
PivotTable list, PivotChart report, stored procedure, or Access project (.adp)
function. If there are additional views available, successive keystrokes will
move to the next available view.
CTRL+RIGHT ARROW or CRTL+COMMA (,)
Toggle back between views when in a table, query, form, report, page,
PivotTable list, PivotChart report, stored procedure, or .adp function. If
there are
additional views available, successive keystrokes will move to the previous
view.
Note CTRL+PERIOD (.) does not work under all conditions with all objects.
CTRL+LEFT ARROW or CRTL+PERIOD (.)
table end
Hide Navigation Pane shortcut keys
Hide Editing and navigating the Object list
table with 2 columns and 8 rows
To do this
Press
Rename a selected object
F2
Move down one line
DOWN ARROW
Move down one window
PAGE DOWN
Move to the last object
END
Move up one line
UP ARROW
Move up one window
PAGE UP
Move to the first object
HOME
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Hide Navigating and opening objects
table with 2 columns and 6 rows
To do this
Press
Open the selected table or query in Datasheet view
ENTER
Open the selected form or report
ENTER
Run the selected macro
ENTER
Open the selected table, query, form, report, data access page, macro, or
module in Design view
CTRL+ENTER
Display the Immediate window in the Visual Basic Editor
CTRL+G
table end
Hide Work with menus
table with 2 columns and 9 rows
To do this
Press
Show the shortcut menu
SHIFT+F10
Show the access keys
ALT or F10
Show the program icon menu (on the program title bar)
ALT+SPACEBAR
With the menu or submenu visible, select the next or previous command
DOWN ARROW or UP ARROW
Select the menu to the left or right; or, when a submenu is visible, to switch
between the main menu and the submenu
LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu
HOME or END
Close the visible menu and submenu at the same time
ALT
Close the visible menu; or, with a submenu visible, to close the submenu only
ESC
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Hide Work in windows and dialog boxes
Hide Using a program window
table with 2 columns and 8 rows
To do this
Press
Switch to the next program
ALT+TAB
Switch to the previous program
ALT+SHIFT+TAB
Show the Windows Start menu
CTRL+ESC
Close the active database window
CTRL+W
Switch to the next database window
CTRL+F6
Switch to the previous database window
CTRL+SHIFT+F6
Restore the selected minimized window when all windows are minimized
ENTER
table end
Hide Using a dialog box
table with 2 columns and 14 rows
To do this
Press
Switch to the next tab in a dialog box
CTRL+TAB
Switch to the previous tab in a dialog box
CTRL+SHIFT+TAB
Move to the next option or option group
TAB
Move to the previous option or option group
SHIFT+TAB
Move between options in the selected drop-down list box, or to move between
some options in a group of options
Arrow keys
Perform the action assigned to the selected button; select or clear the check
box
SPACEBAR
Move to the option by the first letter in the option name in a drop-down list
box
Letter key for the first letter in the option name you want (when a drop-down
list box is selected)
Select the option, or to select or clear the check box by the letter underlined
in the option name
ALT+letter key
Open the selected drop-down list box
ALT+DOWN ARROW
Close the selected drop-down list box
ESC
Perform the action assigned to the default button in the dialog box
ENTER
Cancel the command and close the dialog box
ESC
Close a dialog box
ALT+F4
table end
Hide Editing in a text box
table with 2 columns and 11 rows
To do this
Press
Move to the beginning of the entry
HOME
Move to the end of the entry
END
Move one character to the left or right
LEFT ARROW or RIGHT ARROW
Move one word to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
Select from the insertion point to the beginning of the entry
SHIFT+HOME
Select from the insertion point to the end of the entry
SHIFT+END
Change the size of the selection by one character to the left
SHIFT+LEFT ARROW
Change the size of the selection by one character to the right
SHIFT+RIGHT ARROW
Change the size of the selection by one word to the left
CTRL+SHIFT+LEFT ARROW
Change the size of the selection by one word to the right
CTRL+SHIFT+RIGHT ARROW
table end
Hide Work with the Open, File New Database, and Save As dialog boxes
table with 2 columns and 7 rows
To do this
Press
Go to the previous folder (
Button image
)
ALT+1
Open the folder up one level from the open folder (Up One Level button
Button image
)
ALT+2
Delete the selected folder or file (Delete button
Button image
)
DEL
Create a new subfolder in the open folder (Create New Folder button
Button image
)
ALT+4
Switch between Thumbnails, Tiles, Icons, List, Details, Properties, and Preview
views
ALT+5
Show the Tools menu (Tools button)
ALT+L
table end
Hide Work with property sheets
Hide Using a property sheet with a form or report
table with 2 columns and 10 rows
To do this
Press
Toggle the property sheet tab
F4
Move among choices in the control drop-down list one item at a time
DOWN ARROW or UP ARROW
Move among choices in the control drop-down list five items at a time
PAGE DOWN or PAGE UP
Move to the property sheet tabs from the control drop-down list
TAB
Move among the property sheet tabs with a tab selected, but no property selected
LEFT ARROW or RIGHT ARROW
With a property already selected, move down one property on a tab
TAB
With a property selected, move up one property on a tab; or if already at the
top, move to the control drop-down list
SHIFT+TAB
Toggle forward between tabs when a property is selected
CTRL+TAB
Toggle backward between tabs when a property is selected
CTRL+SHIFT+TAB
table end
Hide Using a property sheet with a table or query
table with 2 columns and 9 rows
To do this
Press
Toggle the property sheet tab
F4
With a tab selected, but no property selected, move among the property sheet
tabs
LEFT ARROW or RIGHT ARROW
Move to the property sheet tabs when a property is selected
CTRL+TAB
Move to the first property of a tab when no property is selected
TAB
Move down one property on a tab
TAB
Move up one property on a tab; or if already at the top, select the tab itself
SHIFT+TAB
Toggle forward between tabs when a property is selected
CTRL+TAB
Toggle backward between tabs when a property is selected
CTRL+SHIFT+TAB
table end
Hide Work with the Field List pane
table with 2 columns and 6 rows
To do this
Press
Toggle the Field List pane
ALT+F8
Add the selected field to the form or report detail section
ENTER
Move up or down the Field List pane
UP ARROW or DOWN ARROW
Move to the upper Field List pane from the lower pane
SHIFT+TAB
Move to the lower Field List pane from the upper pane
TAB
table end
Hide Keyboard shortcuts for using the Help window
table with 2 columns and 10 rows
To do this
Press
Select the next hidden text or hyperlink, or Show All or Hide All at the top of
a topic
TAB
Select the previous hidden text or hyperlink, or the Browser View button at the
top of a Microsoft Office Web site article
SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink
ENTER
Move back to the previous Help topic
ALT+LEFT ARROW
Move forward to the next Help topic
ALT+RIGHT ARROW
Open the Print dialog box
CTRL+P
Scroll small amounts up and down, respectively, within the currently-displayed
Help topic.
UP ARROW AND DOWN ARROW
Scroll larger amounts up and down, respectively, within the currently-displayed
Help topic.
PAGE UP AND PAGE DOWN
Display a menu of commands for the Help window; requires that the Help window
have active focus (click an item in the Help window).
SHIFT+F10
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Hide Send e-mail messages
table with 2 columns and 6 rows
To do this
Press
Send the active database object (the object selected in the Navigation Pane) as
an e-mail message
ALT+F+E
Open the Address Book from within Outlook
CTRL+SHIFT+B
Check the names in the To, Cc, and Bcc boxes against the Address Book
ALT+K or CTRL+K
Select the next box in the e-mail header or the body of the message when the
last box in the e-mail header is active
TAB
Select the previous field or button in the e-mail header
SHIFT+TAB
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Keys for working with text and data
Hide Select text and data
Hide Selecting text in a field
table with 2 columns and 5 rows
To do this
Press
Change the size of the selection by one character to the right
SHIFT+RIGHT ARROW
Change the size of the selection by one word to the right
CTRL+SHIFT+RIGHT ARROW
Change the size of the selection by one character to the left
SHIFT+LEFT ARROW
Change the size of the selection by one word to the left
CTRL+SHIFT+LEFT ARROW
table end
Hide Selecting a field or record
Note To cancel a selection, use the opposite arrow key.
table with 2 columns and 7 rows
To do this
Press
Select the next field
TAB
Switch between Edit mode (with insertion point displayed) and
Navigation mode (Navigation mode: The mode in Microsoft Access in which an
entire field is selected and the insertion point is not visible. In Navigation
mode, you can move between fields by using the arrow keys.)
in a datasheet. When using a form or report, press ESC to leave Navigation
mode.
F2
Switch between selecting the current record and the first field of the current
record, in Navigation mode
SHIFT+SPACEBAR
Extend selection to the previous record, if the current record is selected
SHIFT+UP ARROW
Extend selection to the next record, if the current record is selected
SHIFT+DOWN ARROW
Select all records
CTRL+A or CTRL+SHIFT+SPACEBAR
table end
Hide Extending a selection
table with 2 columns and 6 rows
To do this
Press
Turn on Extend mode (in Datasheet view, Extended Selection appears in the
lower-right corner of the window); pressing F8 repeatedly extends the selection
to the word, the field, the record, and all records
F8
Extend a selection to adjacent fields in the same row in Datasheet view
LEFT ARROW or RIGHT ARROW
Extend a selection to adjacent rows in Datasheet view
UP ARROW or DOWN ARROW
Undo the previous extension
SHIFT+F8
Cancel Extend mode
ESC
table end
Hide Selecting and moving a column in Datasheet view
table with 2 columns and 5 rows
To do this
Press
Select the current column or cancel the column selection, in
Navigation mode (Navigation mode: The mode in Microsoft Access in which an
entire field is selected and the insertion point is not visible. In Navigation
mode, you can move between fields by using the arrow keys.)
only
CTRL+SPACEBAR
Select the column to the right, if the current column is selected
SHIFT+RIGHT ARROW
Select the column to the left, if the current column is selected
SHIFT+LEFT ARROW
Turn on
Move mode (Move mode: The mode in which you can move a column in Datasheet view
by using the left and right arrow keys.)
; then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to
the right or left
CTRL+SHIFT+F8
table end
Hide Edit text and data
Note If the insertion point is not visible, press F2 to display it.
Hide Moving the insertion point in a field
table with 2 columns and 9 rows
To do this
Press
Move the insertion point one character to the right
RIGHT ARROW
Move the insertion point one word to the right
CTRL+RIGHT ARROW
Move the insertion point one character to the left
LEFT ARROW
Move the insertion point one word to the left
CTRL+LEFT ARROW
Move the insertion point to the end of the field, in single-line fields; or to
move it to the end of the line in multi-line fields
END
Move the insertion point to the end of the field, in multiple-line fields
CTRL+END
Move the insertion point to the beginning of the field, in single-line fields;
or to move it to the beginning of the line in multi-line fields
HOME
Move the insertion point to the beginning of the field, in multiple-line fields
CTRL+HOME
table end
Hide Copying, moving, or deleting text
table with 2 columns and 7 rows
To do this
Press
Copy the selection to the Clipboard
CTRL+C
Cut the selection and copy it to the Clipboard
CTRL+X
Paste the contents of the Clipboard at the insertion point
CTRL+V
Delete the selection or the character to the left of the insertion point
BACKSPACE
Delete the selection or the character to the right of the insertion point
DELETE
Delete all characters to the right of the insertion point
CTRL+DELETE
table end
Hide Undoing changes
table with 2 columns and 3 rows
To do this
Press
Undo typing
CTRL+Z or ALT+BACKSPACE
Undo changes in the current field or current record; if both have been changed,
press ESC twice to undo changes, first in the current field and then in
the current record
ESC
table end
Hide Entering data in Datasheet or Form view
table with 2 columns and 10 rows
To do this
Press
Insert the current date
CTRL+SEMICOLON (;)
Insert the current time
CTRL+SHIFT+COLON (:)
Insert the default value for a field
CTRL+ALT+SPACEBAR
Insert the value from the same field in the previous record
CTRL+APOSTROPHE (')
Add a new record
CTRL+PLUS SIGN (+)
In a datasheet, delete the current record
CTRL+MINUS SIGN (-)
Save changes to the current record
SHIFT+ENTER
Switch between the values in a check box or option button
SPACEBAR
Insert a new line
CTRL+ENTER
table end
Hide Refreshing fields with current data
table with 2 columns and 4 rows
To do this
Press
Recalculate the fields in the window
F9
Requery the underlying tables; in a subform, this requeries the underlying
table for the subform only
SHIFT+F9
Refresh the contents of a
Lookup field (Lookup field: A field, used on a form or report in an Access
database, that either displays a list of values retrieved from a table or query,
or stores a static set of values.)
list box or combo box
F9
table end
Keys for navigating records
Hide Navigate in Design view
table with 2 columns and 26 rows
To do this
Press
Switch between Edit mode (with insertion point displayed) and Navigation mode
F2
Toggle the property sheet
F4
Switch to Form view from form Design view
F5
Switch between the upper and lower portions of a window (Design view of macros,
queries, and the Advanced Filter/Sort window) Use F6 when the TAB key does
not take you to the section of the screen you want.
F6
Toggle forward between the design pane, properties, Navigation Pane, access
keys, and Zoom controls (Design view of tables, forms, and reports)
F6
Open the Visual Basic Editor from a selected property in the property sheet for
a form or report
F7
Invokes the Field List pane in a form, report, or data access page. If the
Field List pane is already open, focus moves to the Field List pane.
ALT+F8
When you have a code module open, switch from the Visual Basic Editor to form
or report Design view
SHIFT+F7
Switch from a control's property sheet in form or report Design view to the
design surface without changing the control focus
SHIFT+F7
Display a property sheet
ALT+ENTER
Copy the selected control to the Clipboard
CTRL+C
Cut the selected control and copy it to the Clipboard
CTRL+X
Paste the contents of the Clipboard in the upper-left corner of the selected
section
CTRL+V
Move the selected control to the right by a pixel along the page's grid
RIGHT ARROW
Move the selected control to the left by a pixel along the page's grid
LEFT ARROW
Move the selected control up by a pixel along the page's grid
Note For controls in a stacked layout, this switches the position of the
selected control with the control directly above it, unless it is already the
uppermost control in the layout.
UP ARROW
Move the selected control down by a pixel along the page's grid
Note For controls in a stacked layout, this switches the position of the
selected control with the control directly below it, unless it is already the
lowermost control in the layout.
DOWN ARROW
Move the selected control to the right by a pixel (irrespective of the page's
grid)
CTRL+RIGHT ARROW
Move the selected control to the left by a pixel (irrespective of the page's
grid)
CTRL+LEFT ARROW
Move the selected control up by a pixel (irrespective of the page's grid)
Note For controls in a stacked layout, this switches the position of the
selected control with the control directly above it, unless it is already the
uppermost control in the layout.
CTRL+UP ARROW
Move the selected control down by a pixel (irrespective of the page's grid)
Note For controls in a stacked layout, this switches the position of the
selected control with the control directly below it, unless it is already the
lowermost control in the layout.
CTRL+DOWN ARROW
Increase the width of the selected control (to the right) by a pixel
Note For controls in a stacked layout, this increases the width of the whole
layout.
SHIFT+RIGHT ARROW
Decrease the width of the selected control (to the left) by a pixel
Note For controls in a stacked layout, this decreases the width of the whole
layout.
SHIFT+LEFT ARROW
Decrease the height of the selected control (from the bottom) by a pixel
SHIFT+UP ARROW
Increase the height of the selected control (from the bottom) by a pixel
SHIFT+DOWN ARROW
table end
Hide Navigate in Datasheet view
Hide Going to a specific record
table with 2 columns and 2 rows
To do this
Press
Move to the
record number box (record number box: A small box that displays the current
record number in the lower-left corner in Datasheet view and Form view. To move
to a specific record, you can type the record number in the box, and press
ENTER.)
; then type the record number and press ENTER
F5
table end
Hide Navigating between fields and records
table with 2 columns and 11 rows
To do this
Press
Move to the next field
TAB or RIGHT ARROW
Move to the last field in the current record, in Navigation mode
END
Move to the previous field
SHIFT+TAB, or LEFT ARROW
Move to the first field in the current record, in Navigation mode
HOME
Move to the current field in the next record
DOWN ARROW
Move to the current field in the last record, in Navigation mode
CTRL+DOWN ARROW
Move to the last field in the last record, in Navigation mode
CTRL+END
Move to the current field in the previous record
UP ARROW
Move to the current field in the first record, in Navigation mode
CTRL+UP ARROW
Move to the first field in the first record, in Navigation mode
CTRL+HOME
table end
Hide Navigating to another screen of data
table with 2 columns and 5 rows
To do this
Press
Move down one screen
PAGE DOWN
Move up one screen
PAGE UP
Move right one screen
CTRL+PAGE DOWN
Move left one screen
CTRL+PAGE UP
table end
Hide Navigate in subdatasheets
Hide Going to a specific record
table with 2 columns and 2 rows
To do this
Press
Move from the subdatasheet to move to the record number box; then type the
record number and press ENTER
ALT+F5
table end
Hide Expanding and collapsing subdatasheet
table with 2 columns and 3 rows
To do this
Press
Move from the datasheet to expand the record's subdatasheet
CTRL+SHIFT+DOWN ARROW
Collapse the subdatasheet
CTRL+SHIFT+UP ARROW
table end
Hide Navigating between the datasheet and subdatasheet
table with 2 columns and 8 rows
To do this
Press
Enter the subdatasheet from the last field of the previous record in the
datasheet
TAB
Enter the subdatasheet from the first field of the following record in the
datasheet
SHIFT+TAB
Exit the subdatasheet and move to the first field of the next record in the
datasheet
CTRL+TAB
Exit the subdatasheet and move to the last field of the previous record in the
datasheet
CTRL+SHIFT+TAB
From the last field in the subdatasheet to enter the next field in the datasheet
TAB
From the datasheet to bypass the subdatasheet and move to the next record in
the datasheet
DOWN ARROW
From the datasheet to bypass the subdatasheet and move to the previous record
in the datasheet
UP ARROW
table end
Note You can navigate between fields and records in a subdatasheet with the
same shortcut keys used in Datasheet view.
Hide Navigate in Form view
Hide Going to a specific record
table with 2 columns and 2 rows
To do this
Press
Move to the record number box; then type the record number and press ENTER
F5
table end
Hide Navigating between fields and records
table with 2 columns and 9 rows
To do this
Press
Move to the next field
TAB
Move to the previous field
SHIFT+TAB
Move to the last control on the form and remain in the current record, in
Navigation mode
END
Move to the last control on the form and set focus in the last record, in
Navigation mode
CTRL+END
Move to the first control on the form and remain in the current record, in
Navigation mode
HOME
Move to the first control on the form and set focus in the first record, in
Navigation mode
CTRL+HOME
Move to the current field in the next record
CTRL+PAGE DOWN
Move to the current field in the previous record
CTRL+PAGE UP
table end
Hide Navigating in forms with more than one page
table with 2 columns and 3 rows
To do this
Press
Move down one page; at the end of the record, moves to the equivalent page on
the next record
PAGE DOWN
Move up one page; at the end of the record, moves to the equivalent page on the
previous record
PAGE UP
table end
Hide Navigating between the main form and subform
table with 2 columns and 5 rows
To do this
Press
Enter the subform from the preceding field in the main form
TAB
Enter the subform from the following field in the main form
SHIFT+TAB
Exit the subform and move to the next field in the master form or next record
CTRL+TAB
Exit the subform and move to the previous field in the main form or previous
record
CTRL+SHIFT+TAB
table end
Hide Navigate in Print Preview and Layout Preview
Hide Dialog box and window operations
table with 2 columns and 5 rows
To do this
Press
Open the Print dialog box
P (for forms and reports) or CTRL+P (for datasheets, forms, and reports)
Open the Page Setup dialog box (forms and reports only)
S
Zoom in or out on a part of the page
Z
Cancel Print Preview or Layout Preview
C or ESC
table end
Hide Viewing different pages
table with 2 columns and 4 rows
To do this
Press
Move to the page number box; then type the page number and press ENTER
ALT+F5
View the next page (when Fit To Window is selected)
PAGE DOWN or DOWN ARROW
View the previous page (when Fit To Window is selected)
PAGE UP or UP ARROW
table end
Hide Navigating in Print and Layout Preview
table with 2 columns and 13 rows
To do this
Press
Scroll down in small increments
DOWN ARROW
Scroll down one full screen
PAGE DOWN
Move to the bottom of the page
CTRL+DOWN ARROW
Scroll up in small increments
UP ARROW
Scroll up one full screen
PAGE UP
Move to the top of the page
CTRL+UP ARROW
Scroll to the right in small increments
RIGHT ARROW
Move to the right edge of the page
END
Move to the lower-right corner of the page
CTRL+END
Scroll to the left in small increments
LEFT ARROW
Move to the left edge of the page
HOME
Move to the upper-left corner of the page
CTRL+HOME
table end
Hide Navigate in the Database Diagram window in an Access project
table with 2 columns and 13 rows
To do this
Press
Move from a table cell to the table's title bar
ESC
Move from a table's title bar to the last cell you edited
ENTER
Move from table title bar to table title bar, or
from cell to cell inside a table
TAB
Expand a list inside a table
ALT + DOWN ARROW
Scroll through the items in a drop-down list from top to bottom
DOWN ARROW
Move to the previous item in a list
UP ARROW
Select an item in a list and move to the next cell
ENTER
Change the setting in a check box
SPACEBAR
Go to the first cell in the row, or
to the beginning of the current cell
HOME
Go to the last cell in the row, or
to the end of the current cell
END
Scroll to the next "page" inside a table, or
to the next "page" of the diagram
PAGE DOWN
Scroll to the previous "page" inside a table, or
to the previous "page" of the diagram
PAGE UP
table end
Hide Navigate in the Query Designer in an Access project
Hide Any Pane
table with 2 columns and 2 rows
To do this
Press
Move among the Query Designer panes
F6, SHIFT+F6
table end
Hide Diagram Pane
table with 2 columns and 6 rows
To do this
Press
Move among tables, views, and functions, (and to join lines, if available)
TAB, or SHIFT+TAB
Move between columns in a table, view, or function
Arrow keys
Choose the selected data column for output
SPACEBAR or PLUS key
Remove the selected data column from the query output
SPACEBAR or MINUS key
Remove the selected table, view, or function, or join line from the query
DELETE
table end
Note If multiple items are selected, pressing SPACEBAR affects all selected
items. Select multiple items by holding down the SHIFT key while clicking
them. Toggle the selected state of a single item by holding down CTRL while
clicking it.
Hide Grid Pane
table with 2 columns and 19 rows
To do this
Press
Move among cells
Arrow keys or TAB or SHIFT+TAB
Move to the last row in the current column
CTRL+DOWN ARROW
Move to the first row in the current column
CTRL+UP ARROW
Move to the top left cell in the visible portion of grid
CTRL+HOME
Move to the bottom right cell
CTRL+END
Move in a drop-down list
UP ARROW or DOWN ARROW
Select an entire grid column
CTRL+SPACEBAR
Toggle between edit mode and cell selection mode
F2
Copy selected text in cell to the Clipboard (in edit mode)
CTRL+C
Cut selected text in cell and place it on the Clipboard (in edit mode)
CTRL+X
Paste text from the Clipboard (in edit mode)
CTRL+V
Toggle between insert and overstrike mode while editing in a cell
INS
Toggle the check box in the Output columnNote If multiple items are selected,
pressing this key affects all selected items.
SPACEBAR
Clear the selected contents of a cell
DELETE
Remove row containing selected data column from the query Note If multiple
items are selected, pressing this key affects all selected items.
DELETE
Clear all values for a selected grid column
DELETE
Insert row between existing rows
INS ( after you select grid row)
Add an Or ... column
INS ( after you select any Or ... column)
table end
Hide SQL Pane
You can use the standard Windows editing keys when working in the SQL pane,
such as CTRL+ arrow keys to move between words, and the Cut, Copy, and Paste
commands on the Edit menu.
Note You can only insert text; there is no overstrike mode.
Hide Work with PivotTable views
Hide PivotTable view
Hide Keys for selecting elements in PivotTable view
table with 2 columns and 28 rows
To do this
Press
Move the selection from left to right, and then down
The TAB key
Move the selection from top to bottom, and then to the right
ENTER
Select the cell to the left. If the current cell is the leftmost cell,
SHIFT+TAB selects the last cell in the previous row.
SHIFT+TAB
Select the cell above the current cell. If the current cell is the topmost
cell, SHIFT+ENTER selects the last cell in the previous column.
SHIFT+ENTER
Select the detail cells for the next item in the row area
CTRL+ENTER
Select the detail cells for the previous item in the row area
SHIFT+CTRL+ENTER
Move the selection in the direction of the arrow key. If a row or column field
is selected, press DOWN ARROW to move to the first item of data in the field,
and then press an arrow key to move to the next or previous item or back to the
field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to
move to the first cell in the detail area.
Arrow keys
Extend or reduce the selection in the direction of the arrow key
SHIFT+arrow keys
Move the selection to the last cell in the direction of the arrow key
CTRL+arrow keys
Move the selected item in the direction of the arrow key
SHIFT+ALT+arrow keys
Select the leftmost cell of the current row
HOME
Select the rightmost cell of the current row
END
Select the leftmost cell of the first row
CTRL+HOME
Select the last cell of the last row
CTRL+END
Extend selection to the leftmost cell of the first row
SHIFT+CTRL+HOME
Extend selection to the last cell of the last row
SHIFT+CTRL+END
Select the field for the currently selected item of data, total, or detail
CTRL+SPACEBAR
Select the entire row containing the currently selected cell
SHIFT+SPACEBAR
Select the entire
PivotTable view (PivotTable view: A view that summarizes and analyzes data in a
datasheet or form. You can use different levels of detail or organize data
by dragging the fields and items or by showing and hiding items in the
drop-down lists for the fields.)
CTRL+A
Display the next screen
PAGE DOWN
Display the previous screen
PAGE UP
Extend the selection down one screen
SHIFT+PAGE DOWN
Reduce the selection by one screen
SHIFT+PAGE UP
Display the next screen to the right
ALT+PAGE DOWN
Display the previous screen to the left
ALT+PAGE UP
Extend the selection to the page on the right
SHIFT+ALT+PAGE DOWN
Extend the selection to the page on the left
SHIFT+ALT+PAGE UP
table end
Hide Keys for carrying out commands
table with 2 columns and 10 rows
To do this
Press
Display Help topics
F1
Display the shortcut menu for the selected element of the PivotTable view. Use
the shortcut menus to carry out commands in the PivotTable view.
SHIFT+F10
Carry out a command on the shortcut menu
Underlined letter
Close the shortcut menu without carrying out a command
ESC
Display the Properties dialog box
ALT+ENTER
Close the Properties dialog box
ALT+F4
Cancel a refresh operation in progress
ESC
Copy the selected data from the PivotTable view to the Clipboard
CTRL+C
Export the contents of the PivotTable view to Microsoft Office Excel 2007Office
Excel 2007
CTRL+E
table end
Hide Keys for displaying, hiding, filtering, or sorting data
table with 2 columns and 15 rows
To do this
Press
Show or hide the expand indicators (
Plus box
and
Minus box
boxes) beside items
CTRL+8
Expand the currently selected item
CTRL+PLUS SIGN (on the numeric keypad)
Hide the currently selected item
CTRL+MINUS SIGN (on the numeric keypad)
Open the list for the currently selected field
ALT+DOWN ARROW
Alternately move to the most recently selected item, the OK button, and the
Cancel button in the drop-down list for a field
The TAB key
Move to the next item in the drop-down list for a field
Arrow keys
Select or clear the check box for the current item in the drop-down list for a
field
SPACEBAR
Close the drop-down list for a field and apply any changes you made
ENTER
Close the drop-down list for a field without applying your changes
ESC
Turn AutoFilter on or off
CTRL+T
Sort data in the selected field or total in ascending order (A - Z 0 - 9)
CTRL+SHIFT+A
Sort data in the selected field or total in descending order (Z - A 9 - 0)
CTRL+SHIFT+Z
Move the selected member up or left
ALT+SHIFT+UP ARROW or ALT+SHIFT+LEFT ARROW
Move the selected member down or right
ALT+SHIFT+DOWN ARROW or ALT+SHIFT+RIGHT ARROW
table end
Hide Keys for adding fields and totals and changing the layout of a PivotTable
view
Hide Keys for working with the Field List pane
table with 2 columns and 14 rows
To do this
Press
Display the Field List pane, or activate it if it is already displayed
CTRL+L
Move to the next item in the Field List pane
Arrow keys
Move to the previous item and include it in the selection
SHIFT+UP ARROW
Move to the next item and include it in the selection
SHIFT+DOWN ARROW
Move to the previous item, but don't include the item in the selection
CTRL+UP ARROW
Move to the next item, but don't include the item in the selection
CTRL+DOWN ARROW
Remove the item from the selection, if the item that has focus is included in
the selection, and vice versa
CTRL+SPACEBAR
Expand the current item in the Field List pane to display its contents. Or
expand Totals to display the available total fields.
PLUS SIGN (numeric keypad)
Collapse the current item in the Field List pane to hide its contents. Or
collapse Totals to hide the available total fields.
MINUS SIGN (numeric keypad)
Alternately move to the most recently selected item, the Add to button, and the
list next to the Add to button in the Field List pane
The TAB key
Open the drop-down list next to the Add to button in the Field List pane. Use
the arrow keys to move to the next item in the list, and then press ENTER
to select an item.
ALT+DOWN ARROW
Add the highlighted field in the Field List pane to the area in the PivotTable
view that is displayed in the Add to list
ENTER
Close the Field List pane
ALT+F4
table end
Hide Keys for adding fields and totals
table with 2 columns and 12 rows
To do this
Press
Add a new total field for the selected field in the PivotTable view by using
the Sum summary function
CTRL+SHIFT+S
Add a new total field for the selected field in the PivotTable view by using
the Count summary function
CTRL+SHIFT+C
Add a new total field for the selected field in the PivotTable view by using
the Min summary function
CTRL+SHIFT+M
Add a new total field for the selected field in the PivotTable view by using
the Max summary function
CTRL+SHIFT+X
Add a new total field for the selected field in the PivotTable view by using
the Average summary function
CTRL+SHIFT+E
Add a new total field for the selected field in the PivotTable view by using
the Standard Deviation summary function
CTRL+SHIFT+D
Add a new total field for the selected field in the PivotTable view by using
the Standard Deviation Population summary function
CTRL+SHIFT+T
Add a new total field for the selected field in the PivotTable view by using
the Variance summary function
CTRL+SHIFT+V
Add a new total field for the selected field in the PivotTable view by using
the Variance Population summary function
CTRL+SHIFT+R
Turn subtotals and grand totals on or off for the selected field in the
PivotTable view
CTRL+SHIFT+B
Add a calculated detail field
CTRL+F
table end
Hide Keys for changing the layout
Note The following four shortcuts do not work if you press the keys 1, 2, 3,
or 4 from the numeric pad of your keyboard.
table with 2 columns and 7 rows
To do this
Press
Move the selected field in the PivotTable view to the row area
CTRL+1
Move the selected field in the PivotTable view to the column area
CTRL+2
Move the selected field in the PivotTable view to the filter area
CTRL+3
Move the selected field in the PivotTable view to the detail area
CTRL+4
Move the selected row or column field in the PivotTable view to a higher level
CTRL+LEFT ARROW
Move the selected row or column field in the PivotTable view to a lower level
CTRL+RIGHT ARROW
table end
Hide Keys for formatting elements in PivotTable view
To use the following shortcuts, first select a detail field or a data cell for
a total field.
The first seven keyboard shortcuts change the number format of the selected
field.
table with 2 columns and 11 rows
To do this
Press
Apply the general number format to values in the selected total or detail field
CTRL+SHIFT+~ (tilde)
Apply the currency format, with two decimal places and negative numbers in
parentheses, to values in the selected total or detail field
CTRL+SHIFT+$
Apply the percentage format, with no decimal places, to values in the selected
total or detail field
CTRL+SHIFT+%
Apply the exponential number format, with two decimal places, to values in the
selected total or detail field
CTRL+SHIFT+^
Apply the date format, with the day, month, and year, to values in the selected
total or detail field
CTRL+SHIFT+#
Apply the time format, with the hour, minute, and AM or PM, to values in the
selected total or detail field
CTRL+SHIFT+@
Apply the numeric format, with two decimal places, thousands separator, and a
minus sign for negative values, to values in the selected total or detail
field
CTRL+SHIFT+!
Make text bold in the selected field of the PivotTable view
CTRL+B
Make text underlined in the selected field of the PivotTable view
CTRL+U
Make text italic in the selected field of the PivotTable view
CTRL+I
table end
Hide PivotChart view
Hide Keys for selecting items in a chart
table with 2 columns and 5 rows
To do this
Press
Select the next item in the chart
RIGHT ARROW
Select the previous item in the chart
LEFT ARROW
Select the next group of items
DOWN ARROW
Select the previous group of items
UP ARROW
table end
Hide Keys for working with properties and options
table with 2 columns and 10 rows
To do this
Press
Display the Properties dialog box
ALT+ENTER
Close the Properties dialog box
ALT+F4
When the Properties dialog box is active, select the next item on the active tab
The TAB key
When a tab in the Properties dialog box is active, select the next tab
RIGHT ARROW
When a tab in the Properties dialog box is active, select the previous tab
LEFT ARROW
Display a list or palette when a button that contains a list or palette is
selected
DOWN ARROW
Display the shortcut menu
SHIFT+F10
Carry out a command on the shortcut menu
Underlined letter
Close the shortcut menu without carrying out a command
ESC
table end
Hide Keys for working with fields
table with 2 columns and 7 rows
To do this
Press
Open the list for the currently selected field
ALT+DOWN ARROW
In the drop-down list for a field, alternately move to the most recently
selected item, the OK button, and the Cancel button
The TAB key
In the drop-down list for a field, move to the next item
Arrow keys
In the drop-down list for a field, select or clear the check box for the
current item
SPACEBAR
Close the drop-down list for a field and apply any changes you made
ENTER
Close the drop-down list for a field without applying your changes
ESC
table end
Hide Keys for working with the Field List pane
table with 2 columns and 14 rows
To do this
Press
Display the Field List pane, or activate it if it is already displayed
CTRL+L
Move to the next item in the Field List pane
Arrow keys
Move to the previous item and include it in the selection
SHIFT+UP ARROW
Move to the next item and include it in the selection
SHIFT+DOWN ARROW
Move to the previous item, but don't include the item in the selection
CTRL+UP ARROW
Move to the next item, but don't include the item in the selection
CTRL+DOWN ARROW
Remove the item from the selection if the item that has focus is included in
the selection, and vice versa
CTRL+SPACEBAR
Expand the current item in the Field List pane to display its contents, or
expand Totals to display the available total fields
PLUS SIGN (numeric keypad)
Collapse the current item in the Field List pane to hide its contents, or
collapse Totals to hide the available total fields.
MINUS SIGN (numeric keypad)
In the Field List pane, alternately move to the most recently selected item,
the Add to button, and the list next to the Add to button
The TAB key
Open the drop-down list next to the Add to button in the Field List pane. Use
the arrow keys to move to the next item in the list, and then press ENTER
to select an item.
ALT+DOWN ARROW
Add the highlighted field in the Field List pane to the drop area that is
displayed in the Add to list
ENTER
Close the Field List pane
ALT+F4
table end
Microsoft Office Fluent Ribbon
Hide Office Fluent Ribbon
list of 1 items
1. Press ALT.
list end
The KeyTips are displayed over each feature that is available in the current
view. The following example is from Office Word 2007.
list of 3 items
2. Press the letter shown in the KeyTip over the feature that you want to use.
3. Depending on which letter you press, you might be shown additional KeyTips.
For example, if the Home tab is active and you press I, the Insert tab is
displayed, along with the KeyTips for the groups on that tab.
4. Continue pressing letters until you press the letter of the command or
control that you want to use. In some cases, you must first press the letter of
the group that contains the command.
list end
Note To cancel the action that you are taking and hide the KeyTips, press ALT.
Online Help
Hide Keyboard shortcuts for using the Help window
The Help window provides access to all Office Help content. The Help window
displays topics and other Help content.
In the Help window
table with 2 columns and 25 rows
To do this
Press
Open the Help window.
F1
Close the Help window
ALT+F4
Switch between the Help window and the active program.
ALT+TAB
Go back to Program Name Home.
ALT+HOME
Select the next item in the Help window.
TAB
Select the previous item in the Help window.
SHIFT+TAB
Perform the action for the selected item.
ENTER
In the Browse Program Name Help section of the Help window, select the next or
previous item, respectively.
TAB or SHIFT+TAB
In the Browse Program Name Help section of the Help window, expand or collapse
the selected item, respectively.
ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at the
top of a topic.
TAB
Select the previous hidden text or hyperlink.
SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink.
ENTER
Move back to the previous Help topic (Back button).
ALT+LEFT ARROW or BACKSPACE
Move forward to the next Help topic (Forward button).
ALT+RIGHT ARROW
Scroll small amounts up or down, respectively, within the currently displayed
Help topic.
UP ARROW, DOWN ARROW
Scroll larger amounts up or down, respectively, within the currently displayed
Help topic.
PAGE UP, PAGE DOWN
Display a menu of commands for the Help window. This requires that the Help
window have the active focus (click in the Help window).
SHIFT+F10
Stop the last action (Stop button).
ESC
Refresh the window (Refresh button).
F5
Print the current Help topic.
Note If the cursor is not in the current Help topic, press F6 and then press
CTRL+P.
CTRL+P
Change the connection state.
F6, and then press ENTER to open the list of choices
Switch among areas in the Help window; for example, switch between the toolbar
and the Search list.
F6
In a Table of Contents in tree view, select the next or previous item,
respectively.
UP ARROW, DOWN ARROW
In a Table of Contents in tree view, expand or collapse the selected item,
respectively.
LEFT ARROW, RIGHT ARROW
table end
Microsoft Office basics
Hide Display and use windows
table with 2 columns and 12 rows
To do this
Press
Switch to the next window.
ALT+TAB
Switch to the previous window.
ALT+SHIFT+TAB
Close the active window.
CTRL+W or CTRL+F4
Move to a task pane from another pane in the program window (clockwise
direction). You might need to press F6 more than once.
Note If pressing F6 doesn't display the task pane you want, try pressing ALT
to place focus on the menu bar or Microsoft Office Fluent Ribbon and then
pressing CTRL+TAB to move to the task pane.
F6
When more than one window is open, switch to the next window.
CTRL+F6
Switch to the previous window.
CTRL+SHIFT+F6
When a document window is not maximized, perform the Size command (on the
Control menu for the window). Press the arrow keys to resize the window, and,
when finished, press ENTER.
CTRL+F8
Minimize a window to an icon (works for only some Microsoft Office programs).
CTRL+F9
Maximize or restore a selected window.
CTRL+F10
Copy a picture of the screen to the Clipboard.
PRINT SCREEN
Copy a picture of the selected window to the Clipboard.
ALT+PRINT SCREEN
table end
Hide Move around in text or cells
table with 2 columns and 15 rows
To do this
Press
Move one character to the left.
LEFT ARROW
Move one character to the right.
RIGHT ARROW
Move one line up.
UP ARROW
Move one line down.
DOWN ARROW
Move one word to the left.
CTRL+LEFT ARROW
Move one word to the right.
CTRL+RIGHT ARROW
Move to the end of a line.
END
Move to the beginning of a line.
HOME
Move up one paragraph.
CTRL+UP ARROW
Move down one paragraph.
CTRL+DOWN ARROW
Move to the end of a text box.
CTRL+END
Move to the beginning of a text box.
CTRL+HOME
In Microsoft Office PowerPoint 2007, move to the next title or body text
placeholder. If it is the last placeholder on a slide, this will insert a new
slide
with the same slide layout as the original slide.
CTRL+ENTER
Repeat the last Find action.
SHIFT+F4
table end
Hide Move around in and work in tables
table with 2 columns and 8 rows
To do this
Press
Move to the next cell.
TAB
Move to the preceding cell.
SHIFT+TAB
Move to the next row.
DOWN ARROW
Move to the preceding row.
UP ARROW
Insert a tab in a cell.
CTRL+TAB
Start a new paragraph.
ENTER
Add a new row at the bottom of the table.
TAB at the end of the last row
table end
Hide Access and use task panes
table with 2 columns and 11 rows
To do this
Press
Move to a task pane from another pane in the program window. (You might need to
press F6 more than once.)
Note If pressing F6 doesn't display the task pane you want, try pressing ALT
to place focus on the menu bar and then pressing CTRL+TAB to move to the
task pane.
F6
When a menu or toolbar is active, move to a task pane. (You might need to press
CTRL+TAB more than once.)
CTRL+TAB
When a task pane is active, select the next or previous option in the task pane.
TAB or SHIFT+TAB
Display the full set of commands on the task pane menu.
CTRL+DOWN ARROW
Move among choices on a selected submenu; move among certain options in a group
of options in a dialog box.
DOWN ARROW or UP ARROW
Open the selected menu, or perform the action assigned to the selected button.
SPACEBAR or ENTER
Open a shortcut menu; open a drop-down menu for the selected gallery item.
SHIFT+F10
When a menu or submenu is visible, select the first or last command on the menu
or submenu.
HOME or END
Scroll up or down in the selected gallery list.
PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list.
CTRL+HOME or CTRL+END
table end
Hide Access and use smart tags
table with 2 columns and 6 rows
To do this
Press
Display the menu or message for a smart tag. If more than one smart tag is
present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F10
Select the next item on a smart tag menu.
DOWN ARROW
Select the previous item on a smart tag menu.
UP ARROW
Perform the action for the selected item on a smart tag menu.
ENTER
Close the smart tag menu or message.
ESC
table end
Tips
list of 5 items
* You can ask to be notified by a sound whenever a smart tag appears. To hear
audio cues, you must have a sound card. You must also have Microsoft Office
Sounds installed on your computer.
* If you have access to the World Wide Web, you can download Microsoft Office
Sounds from the Microsoft Office Online Web site. After you install the sound
files, do the following in Access, Office Excel 2007, and Office Word 2007:
list of 3 items nesting level 1
* Click the Microsoft Office Button
Button image
, and then click Program Options.
* Click Advanced.
* Under General, select the Provide feedback with sound check box, and then
click OK.
list end nesting level 1
list end
Note When you select or clear this check box, the setting affects all Office
programs that support sound.
Hide Resize and move toolbars, menus, and task panes
list of 3 items
1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar or task pane that you want.
3. Do one of the following:
list end
Hide Resize a toolbar
list of 3 items
1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
2. Click the Size command, and then press ENTER.
3. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to
resize one pixel at a time.
list end
Hide Move a toolbar
list of 3 items
1. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
2. Click the Move command, and then press ENTER.
3. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to
move one pixel at a time. To undock the toolbar, press the DOWN ARROW
repeatedly.
To dock the toolbar vertically on the left or right side, press the LEFT ARROW
or the RIGHT ARROW, respectively, when the toolbar is positioned all the
way to the left or the right side.
list end
Hide Resize a task pane
list of 3 items
1. In the task pane, press CTRL+SPACEBAR to display a menu of additional
commands.
2. Use the DOWN ARROW key to select the Size command, and then press ENTER.
3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to
resize one pixel at a time.
list end
Hide Move a task pane
list of 3 items
1. In the task pane, press CTRL+SPACEBAR to display a menu of additional
commands.
2. Use the DOWN ARROW key to select the Move command, and then press ENTER.
3. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to
move one pixel at a time.
list end
list of 1 items
4. When you finish moving or resizing, press ESC.
list end
Hide Use dialog boxes
table with 2 columns and 12 rows
To do this
Press
Move to the next option or option group.
TAB
Move to the previous option or option group.
SHIFT+TAB
Switch to the next tab in a dialog box.
CTRL+TAB
Switch to the previous tab in a dialog box.
CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group
of options.
Arrow keys
Perform the action assigned to the selected button; select or clear the
selected check box.
SPACEBAR
Open the list if it is closed and move to that option in the list.
First letter of an option in a drop-down list
Select an option; select or clear a check box.
ALT+ the letter underlined in an option
Open a selected drop-down list.
ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box.
ESC
Perform the action assigned to a default button in a dialog box.
ENTER
table end
Hide Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user
name or the path to a folder.
table with 2 columns and 12 rows
To do this
Press
Move to the beginning of the entry.
HOME
Move to the end of the entry.
END
Move one character to the left or right.
LEFT ARROW or RIGHT ARROW
Move one word to the left.
CTRL+LEFT ARROW
Move one word to the right.
CTRL+RIGHT ARROW
Select or cancel selection one character to the left.
SHIFT+LEFT ARROW
Select or cancel selection one character to the right.
SHIFT+RIGHT ARROW
Select or cancel selection one word to the left.
CTRL+SHIFT+LEFT ARROW
Select or cancel selection one word to the right.
CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry.
SHIFT+HOME
Select from the insertion point to the end of the entry.
SHIFT+END
table end
Hide Use the Open and Save As dialog boxes
table with 2 columns and 12 rows
To do this
Press
Go to the previous folder.
Button image
ALT+1
Up One Level
Button image
button: open the folder up one level above the open folder.
ALT+2
Search the Web
Button image
button: close the dialog box and open your Web search page
ALT+3
Delete
Button image
button: delete the selected folder or file.
ALT+3
Create New Folder
Button image
button: create a new folder.
ALT+4
Views
Button image
button: switch among available folder views.
ALT+5
Tools button: show the Tools menu.
ALT+L
Display a shortcut menu for a selected item such as a folder or file.
SHIFT+F10
Move between options or areas in the dialog box.
TAB
Open the Look in list.
F4 or ALT+I
Refresh the file list.
F5
table end
Did this article help you?
Yes
No
Not what I was looking for
Regards / Mes respects
Guy Castonguay
-----Original Message-----
From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of
CastoG@xxxxxxxxxx
Sent: March 3, 2011 8:23 AM
To: jfw@xxxxxxxxxxxxx
Subject: RE: Microsoft Access question
Hi Elf:
Access 2000 was the most accessible of them all. I passed the Microsoft Office
User Specialist exam at 100%.
The 2003 version was very good with JAWS as well but I found some areas
difficult to access. I am still working on the accessibility of version 2007
and 2010, what a nightmare!
Regards / Mes respects
Guy Castonguay
-----Original Message-----
From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of
The Elf
Sent: March 3, 2011 3:30 AM
To: jfw@xxxxxxxxxxxxx
Subject: Re: Microsoft Access question
actually I'm not hip on the newer versions, I.E. 2007 and 2010, the older
versions were quite well supported, if you figured out where to find the
blinking!!!... shortcuts
smile yes there are things that are extremely hard to do but I was able to
pass my access class with a 4.0 at a highly technical computer college with
little outside assistance (mostly when I was picking colors out of the color
grid that used to be used).
what you need to do is one, make sure you have the sample database on hand
(this means doing a custom install on office, or doing a change in the
change/reinstall/remove wizard)
you will also want to open a blank database, and go to each tab from tables
to reports, one at a time and go through the various jaws hot key
actuations insert f1 twice fast, insert w and insert h and probably want to
copy and make a document of these things since within them are a lot of
shortcuts for stuff that most folks never hear of but are vital to
generating a fully functional database.
I have created database menu's, multi reference databases and other such
items. and yes there are a few things that sighted assistance will probably
be needed for, in my class (MSO 2000 was the newest latest and greatest
then) there was a grey square in the middle of the forms screen that had to
be clicked for doing some things (I hope they replaced that thing), and I
had to get an assistant to watch as I tried to maneuver to it with my jaws
cursor, once we got things arranged so she could see where I was on the
screen, we found a graphic I could label, and I could then count up X number
of spaces and go left Y number of spaces and that put me in the grey square,
but once I knew that I could trip it every time.
but it can be conquered well enough!
you will probably want to check on the Microsoft site, there are pages with
keyboard shortcut guides that can give you abilities you never before knew
were there for you in an office ap
HTH,
elf
Moderator, Blind Access Help
Owner: Alacorn Computer Enterprises
Specialists in customized computers and peripherals
- own the might and majesty of a Alacorn!
www.alacorncomputer.com
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for blind computer users and programmers
http://grabbag.alacorncomputer.com
----- Original Message -----
From: "Ann byrne" <annakb@xxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Wednesday, March 02, 2011 8:53 AM
Subject: Re: Microsoft Access question
> Try using the JAWS cursor. Page down, then arrow up one line. Maybe.
>
> Good luck! Access 2007 isn't well supported at all.
> At 10:35 AM 3/2/2011, you wrote:
>>There's one lister who has had some success with MS-Access, but it's not
>>well supported with any JAWS scripts. You may have to use a lot of JAWS
>>cursor groping.
>>
>>Dave
>>Composed on a Dell Latitude 630 in the general vicinity of my Audio
>>Recording and Mixing Studios, San Francisco Bay Area.
>>----- Original Message -----
>>From: <mailto:ShannonR@xxxxxxxxx>Shannon Ramsay
>>To: <mailto:jfw@xxxxxxxxxxxxx>jfw@xxxxxxxxxxxxx
>>Sent: Wednesday, March 02, 2011 08:29
>>Subject: Microsoft Access question
>>
>>Hello,
>>
>>
>>
>> I am using Jaws 12 with Microsoft Access 2007. I know there is a
>> toolbar at the bottom of the screen with things like "first record",
>> "next record", "last record", etc. I can't figure out how to get there
>> from the keyboard. Is there a keyboard command to get to this control
>> bar? Where would I look for the answer to this question?
>>
>>
>>
>> Thanks,
>>
>>
>>
>> Shannon
>
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Other related posts:
- » RE: Microsoft Access 2007 Keyboard Shortcuts - CastoG
