RE: JFW 9.0 MS Word 2003 and reading revised text?
- From: "Chip Orange" <Corange@xxxxxxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Mon, 4 Aug 2008 11:17:45 -0400
Hi Rebecca,
Well, this is really a complicated subject, and if you can buy a
tutorial for jaws users from some place like access technology
institute, I certainly would.
I have e-books on word 2003, and if you don't have any, you should write
me off list and request a few of them.
First, the "red lines" someone mentioned is just one way in which word
can display what are called "tracked changes" to you. It can put the
changed information in balloons in the margin, and connect the balloons
to the text where the change occurred with dotted lines; when you click
on one of these connecting lines or the balloon, the lines turns solid.
The lines are different colors for different authors of changes, and I
think red is the default color (the first person to make changes gets
assigned red as their color).
Word can display these changes in other ways, and my first
recommendation is to go into the tools menu, choose the options choice,
and you'll be in a multi-tabbed dialog. Find the tracked changes tab
and turn off balloons. ok your way out.
Exactly how word displays all this information is stored with the user,
not the document. So you can set yours up one way, while others in your
group can have theirs displayed differently. Only the fact that tracked
changes are enabled for this document stays with the document, none of
the other settings do. And, there are many settings.
Next, you'll need to go into the view menu, the toolbars submenu, and
make sure the "reviewing" toolbar is turned on. This is what allows you
to control how your seeing the changes. For instance, you can see the
document as it started out, with the changes noted as people make them;
or, you can see it as it is after all the changes, and then word will
show you the changes which if you applied them, would undo things and
take the document back to what it was.
These are called the "original showing markup" and the "final showing
markup" display views respectively. This is why you need a word book to
explain all this.
Now that you've turned off balloons, word shows you changes by using the
strikethrough attribute to show you deleted text, and the text color to
show you inserted text. The color of the text indicates who inserted or
deleted it.
Now you've setup word, you've got to go into jaws verbosity, find the
tracked changes item, and cycle it through all it's possible values so
you can decide how much information jaws should give you about each
revision. Probably you want everything except the date; and you may not
want the author if you only have one possible author making changes.
Finally, one last bit of info: word has designed this system for a work
in progress type of document. It was never meant to print out or
permanently show someone what changes were made. I had to write a macro
for our attorneys because they wanted to use it to change a document
until they got it just so, but they wanted to leave it that way, and
publish it that way, to show other people what changes were made. This
is often called "type-and-strike" format when they do this.
Word isn't designed at all for this, so I wrote a macro to take the
changes and turn them into permanent strikethroughs and underlines to
show deleted text, or inserted text.
If this helps you, write me off list and I'll send you the text of the
macro.
You'll need to learn how to insert this into a document, or your normal
template, so that you can run it, if you think it will help you deal
with word changes. after the macro runs they aren't word changes any
longer, you can't accept or reject them, and someone cannot continue to
add more changes to the document; however, if jaws fails you in that it
doesn't make it clear about the changes to you, perhaps if you ran this
macro against the document, it would yield something that would be more
helpful to you.
good luck,
Chip
------------------------------
Chip Orange
Database Administrator
Florida Public Service Commission
Chip.Orange@xxxxxxxxxxxxxxx
(850) 413-6314
(Any opinions expressed are solely those of the author and do not
necessarily reflect those of the Florida Public Service Commission.)
________________________________
From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx]
On Behalf Of Pickrell, Rebecca M.
Sent: Monday, August 04, 2008 8:05 AM
To: jfw@xxxxxxxxxxxxx
Subject: JFW 9.0 MS Word 2003 and reading revised text?
I need to read MS Word documents that contain redlines and
revised text. I am looking at paragraphs where the text has been
revised. The revisions are indicated via the use of red lines.
Does anybody know how to make JFW 9.0 indicate what has been
revised?
Thanks much.
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