Re: Easiest Way of Proof Reading in Word

  • From: "Nicki Keck" <favorite.blend@xxxxxxxxxxx>
  • To: <jfw@xxxxxxxxxxxxx>
  • Date: Tue, 26 Jul 2005 10:37:07 -0400

One question:
How does one save these verbosity options so it will be that way every time you go back into Word without having to go in and set them each time?

----- Original Message ----- From: "Judith Bron" <jbron@xxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, July 26, 2005 9:22 AM
Subject: Re: Easiest Way of Proof Reading in Word


Thanks Edward, you just gave the technical options that most of us never
thought of.  Judith
----- Original Message -----
From: "Edward Marquette" <emarquette@xxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, July 26, 2005 5:11 AM
Subject: Easiest Way of Proof Reading in Word


Here are some tips that actually work.
1.  If you turn on spell-check as you type, Word, even with tons of

memory, will sometimes give you an out of memory error.  Plus, on all but
rocket fast machines, it slows down Word with JAWS running.
2. Control Plus Shift plus E does not bring up a dialog box with a list
of errors, but then I don't have spell-check as you type turned on. On my
system, control plus shift plus E turns track changes on and off in Word, a
function I'm required to use often. So, that hot key choice was
unfortunate -- if the post was correct on that point.
3. Always, always put two spaces between a period (and the like) and the 
next sentence.  Word generally will capitalize the first letter of the
sentence.  I've never had a problem.
4. In Configuration Manager for JAWS, while inside Word, go to text 
processing, check "read with character, word, and line."  That way, as you
read line-by-line through a document, you will hear capitalization.
5. When in Word, press JAWS key plus the letter V. Near the bottom of the 
list, there are a couple of capitalization options.  Turn them on.  One is
"say caps during say all."  I canot remember the other.
6. If you don't hear the pitch different for capital letters, either go 
back to "voices" in the JAWS menu (JAWS key plus J) and increase the pitch
differential for upper case.  In the alternative, have JAWS say "cap" for
capital letters.
7. Press alt plus insert plus S. Pick one of the proof reading schemes
and, at least initially, turn on training mode.
8. For words you know you frequently screw up, you can go to autotext (in 
the Word tools menu).  There, you can enter NO in solid caps, putting the
replacement word in lower case and upper case combined.
9. You could also use the JAWS dictionary. When on NO (solid caps),
press JAWS key plus D. Add this word to the dictionary. To alert you, type
in something like "no in solid caps." That's what JAWS will say whenever
you type "NO" in solid caps.
You don't have to do all of the above. Some will be more to your liking
than others. 
I wouldn't turn on the Word grammar checker if my life depended upon it.
Good luck.
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