Thanks for the agenda Alex. I'm sorry that I missed this, but when did we
decide we were going to wait on making any financial decisions? I don't see
anything in my email about the reserve study. I feel strongly that we
discuss purchasing additional pool furniture. I was at the pool this
weekend and chairs are very limited. Waiting until July doesn't make sense
when that's half way through summer. The pool lining looks great. More
chairs would be an easy, additional win for the board.
Can we please discuss?
Kelli, did your invite on June 1 go to the entire Highland list serve or
just to us? Wondering if I need to send a reminder tonight or tomorrow.
Jackie
On Sun, Jun 3, 2018 at 9:40 PM, Kelli Reid <kellijreid@xxxxxxxxx> wrote:
Regarding the landscaping, I believe it fell through the cracks during the
transition of property management. I believe it may have already been on
the table but we had so many other items come up such as major gate issues
and the install of the new compactor, the landscaping fell through.
Regarding a common area for public files, yes, we can definitely discuss
this during the meeting. Since we're on hold from making financial
decisions this is at least one area we can make strides in.
I agree on not mentioning the compactor unless it comes up. We can be
prepared in case it does. That's the main reason I re-added the verbiage
to this email.
Regarding the financials, the deficit has historically been due to the
insurance being paid earlier. I did print the financials from last year so
I'll re-review those as well just to confirm. CMA can also confirm.
I actually forgot to mention a note about the water. That's an area we
always need to focus on as it's our largest expense. We're already in the
red with water. There has been a periodic leak at the compactor that Joe
Curtis and myself have mentioned before. I did notice it happening again
last week. That could be the cause of our issues. So this is something we
would need to at least discuss. Perhaps in the meantime we can reiterate
that water is the largest expense and it would be in everyone's best
interest to be mindful of water usage until we obtain the reserve study.
Once we receive the study we can determine what all we can afford to review
regarding water.
Thanks,
Kelli
On Sun, Jun 3, 2018 at 5:55 PM Alex Agle <alex@xxxxxxxxx> wrote:
Hi Kelli,-Think Good Thoughts
I'll make a brief comment about the fact that we are doing a reserve
study, and that we are tabling some items until the July meeting, when
we better understand our financial situation.
I'm not sure why unit 503 hasn't been addressed yet. The homeowner
flagged me down yesterday. I figured we could bring it to CMA's
attention.
I think having a common area for documents is a good idea. We can go
with a free solution or something that costs a nominal fee. For
example, dropbox comes to mind, but if users have to sign up for a
personal account to gain access, is it still a good idea? I have a file
storage service that we could use for free, as we did with the Google
Fiber project, but what happens if I want to shut the service down in a
few years? We can discuss this topic via email and present a solution
during the July meeting.
We can mention the flange and compactor paint job if homeowners bring up
the issue at the beginning of the meeting. Kyle inadvertently addressed
the issue on the discussion list. We'll table the conversation about how
to block access to the compactor chute until July, since it involves
spending money.
I noticed that with the financials, we were running a deficit between
Jan-Mar. I know that we had some unexpected expenses related to the
roofing and stucco. Fortunately, we received a large check, which makes
our April financials (and the rest of the year) look good. Perhaps we
spent a large amount on insurance, and we'll recoup that expense through
the rest of the year's budget. I do think that once we have the reserve
study, we'll have to take a serious look at the HOA dues that we're
charging. When the 2012 study was done, it was recommended that each
unit get a large special assessment (perhaps $5,000?). The Board
decided against such an action and figured that raising the dues 3-4% a
year would be good enough. After that point, the dues weren't raised
for one or two years, so we don't really know our long-term financial
picture. Hopefully the study will reveal good news, but it could also
tell us news that we don't want to hear.
Thanks,
Alex
--
Alex Agle
alex@xxxxxxxxx
C 404-229-3325
W 404-894-6165
-------- Original Message --------it.
Subject: [highland-board] Re: June Meeting Agenda
From: Kelli Reid <kellijreid@xxxxxxxxx>
Date: Sun, June 03, 2018 4:15 pm
To: highland-board@xxxxxxxxxxxxx
Hi Alex!
Thanks for putting this together. The agenda looks good! Below are a few
items I would like to see added.
1. Discuss the reserve study and the reason for holding off on major
financial decisions. Maybe this should be mentioned at the top of the
meeting. I added it to the calendar invite but it's worth reiterating
We can also mention we're in constant contact with CMA regarding theweek
completion of the study.
2. Address why concerns haven't been addressed as quickly. Example, Unit
503 was discussed during the March meeting. They sent me a text last
and that's when I noticed I realized it still wasn't addressed. We canduring
mention all the turn over in CMA as well as the turn over the board had
last year did not help either.
3. I noticed you mentioned the committees. Tiffany gave me the list
March's meeting. I scan and email that tomorrow to this group. Not sureif
I mentioned adding minutes, facts, bylaws, etc, to some sort of Googleto
shared network but that would be something beneficial for the
communications committee to take on. Often times neighbors ask questions
that have already been addressed. If they had an area they could refer
that would be helpful.called,
4. Address the question about the clear flange, or whatever it's
in the compactor. Clarify that only the outside of the compactor wasto be
painted. CMA can fill us in on the options they presented to us. The3
options are as follows. It's a copy and paste from Kyle's email. Option
seemed like the best option but Kyle was waiting for more details and toon
determine if it could even be done. But again, this wouldn't be voted
until the reserve study is complete.our
I am still trying to figure out a solution for the trash that is thrown
down the chute when the compactor/container is being emptied. Here are
options:put
1. *Do nothing* - The drivers are supposed to pick up any trash and
it in the dumpster before reconnecting. The turnaround on emptyingthe
containers is only a couple of hours and we shouldn't have that muchtrash
in that short amount of time. I will also ask the janitorial staffto keep
area clean.would
2. *Install a lock on chute door (less than $200) – *To do this we
need a designated “trash monitor” to go out and lock the chute whenthe
container is full. Unfortunately, we know that residents will likelyjust
leave their garbage on the ground in front of the chute or throw itinto a
recycling container. We could potentially supply the “trash monitor”with a
95gal trash can to place in front of the chute to collect trash whileinstalled
locked. That is a lot of work for a volunteer to do though.
3. *Install a slide barrier in chute (more than $200) –* This
in a lot of high-rises to prevent trash from falling into compactorwhile
being serviced (see attached). I am not sure if thisAtlanta,+GA+30318+%0D%0A+Georgia&entry=gmail&source=g>is
<https://maps.google.com/?q=1465+Northside+Drive,+STE+128,+
even possible do to space restrictions, slope of the chute or if itis even
cost effective. I know it will be more than $200, but I would needto get a
quote to find out how much.board. In
Tiffany is brining the key to the mail box display and my purple
the past more neighbors emailed me to get on the distribution list asinfo
contact information was listed there. I can go ahead and start adding
and contact info there once I get the key.99%
I'll also have my questions about the financials ready. I already wrote
of them down on Friday. I'll scan them in tomorrow in hopes of CMA beingIf
able to fully address them during the meeting.
Thanks and enjoy the remainder of your weekend!
Kelli
Ps: Thanks for being on top of the parking!
On Sat, Jun 2, 2018 at 5:39 PM Alex Agle <alex@xxxxxxxxx> wrote:
Hi everyone,
I've attached what I'd like to cover during Monday's 6:30PM meeting.
Ineverything goes well, we should be able to quickly move through the
agenda. We'll end with reviewing the CMA leasing program contract.
Julytotal, I anticipate 75 minutes. I've tabled a few topics until our
readymeeting, since the topics involve spending money or we aren't yet
mayto talk about them.
Also, Kyle Scroggs received a promotion and will be leaving us. He
helpor may not be at Monday's meeting. Dennis Hoffman might join us to
waswith the transition. I didn't remember the full name of our new
property manager, but I think her first name is Claire. We knew that
Kyle's time with us would be relatively short, and I'm glad that he
able to help us with some of the issues our community was facing. We-Think Good Thoughts
wish you well in your new position!
Thanks,
Alex
--
Alex Agle
alex@xxxxxxxxx
C 404-229-3325
W 404-894-6165
--
Kelli J. Reid
"One day closer to my purpose."
- KJR
--
Kelli J. Reid
"One day closer to my purpose."
- KJR
