-----Original Message----- From: Glenn Weber [mailto:glennw@xxxxxxxxxxxxxxxxxxxxx] Sent: February 16, 2010 3:18 PM To: Dagher, Henry C [NC] Cc: Abbott, Jason [NC] Subject: RE: [HIFIS3 LIST] Hifis ACER #: 01614 Occupancy Inaccurate In Hps >>> Completed Just another note to this one, If Pamela marks the extra beds as overflow then it should work for her shelter as it does for us? We have setup all of our shelter beds to work with this report, I am hoping this does not go thru with the next release or we need to change all of our shelter bed configurations. Thanks, Glenn -----Original Message----- From: Glenn Weber [mailto:glennw@xxxxxxxxxxxxxxxxxxxxx] Sent: February 9, 2010 11:16 AM To: 'henry.dagher@xxxxxxxxxxxxxxxxx' Cc: 'jason.abbott@xxxxxxxxxxxxxxxxx' Subject: FW: [HIFIS3 LIST] Hifis ACER #: 01614 Occupancy Inaccurate In Hps >>> Completed I am not sure what happened with this report but I think it was correct before? I have printed 2 HPS reports from version 2166 and version 2174 and the numbers are now wrong. 2166 showed occupancy rate of 107.20(correct) now 2174 shows occupancy rate of 51.53% We had created 39 beds and the rest of our beds were considered overflow to create the over 100% occupancy. So this Acer is saying a change is done in 2175? What was done to make 2174 incorrect and will 2175 still be incorrect to how we have been using the reports? I have attached the 2 reports. Thanks, Glenn -----Original Message----- From: hifis3-bounce@xxxxxxxxxxxxx [mailto:hifis3-bounce@xxxxxxxxxxxxx] On Behalf Of henry.dagher@xxxxxxxxxxxxxxxxx Sent: February 8, 2010 3:36 PM To: henry.dagher@xxxxxxxxxxxxxxxxx; coordinator@xxxxxxxx; hifis-sisa@xxxxxxxxxxxxxxxxx; hifis3@xxxxxxxxxxxxx Subject: [HIFIS3 LIST] Hifis ACER #: 01614 Occupancy Inaccurate In Hps >>> Completed Category: Report: Fix / Reports Originator: Harrison, Pamela Priority: Critical Issue I was at Chrysalis House yesterday, doing some training, and I ran a couple of reports using their real data. I have a concern around how the HPS data Tools report indicates "occupancy." Their occupancy rate showed at 14% which of course I knew right away was not accurate. The module in the HPS Data Tools Report gives the following information: Occupancy Rate Total # Beds in shelter Total # of possible bed nights Average Number of Beds Used Each Night in Shelter Number of Days in Reporting in Period Total Number of Bed Nights Used Occupancy Rate It is very seldom that an occupancy rate is based on the number of real actual beds in a shelter. The occupancy rate in VAW shelters and homeless shelters in NS is based on the # of funded beds and/or the # of beds allowed under the Occupational health and Safety regulations. In the case of Chrysalis House, their funded bed number is 15. The actual number of beds in their HIFIS configuration is 23. The extra beds constitute the following: Cribs Rollaway cots A coach A sofa bed Those beds need to be there, and can't be activated, de-activated on a daily basis for the following reasons: The regular beds are single/twins for women, and children old enough to use that kind of bed. There are four rooms with four beds each. If a family of a mom and four children come in, they would at least need one more bed, and they may use one of the cots and one of the cribs, and not all the regular beds If "occupancy" is based on the number of beds in the shelter, how would you ever determine occupancy of over 100%, which is the case in one of the men's shelters here and two of the VAW shelters To give an example: Let's suppose we have a 30 day month in a shelter with 20 beds. . # of beds: 20 . # of possible bed nights: 600 . Number of days in reporting period: 30 . # of bed nights used: 534 . Occupancy Rate: 89% Now let's change that scenario: . # of actual beds in HIFIS configuration: 23 . # of possible bed nights: 690 . Number of days in reporting period: 30 . # of bed nights used: 534 . Occupancy Rate: 77.39 % That is a significant difference Here's another scenario: (supposing that all 23 beds are full, even though funded capacity is 20 beds) . # of Funded beds: 20 . # of possible bed nights(for funded beds): 600 . Number of days in reporting period: 30 . # of bed nights used: 690 . Occupancy Rate: 115 % This scenario properly shows an occupancy rate of 115%, which would never show in the formula used in the HPS data Tools Report. Is anyone else having a problem with this? How can we use the HPS Data Tool Report here in NS, which is the only HIFIS report to indicate occupancy, when it doesn't respond to our actual occupancy formula? Another question - just curious here - although we don't have "Family" shelters in NS (i.e., shelters that will take a family of two adults and children) I wonder how you count a couple sleeping in a double bed in an occupancy rate ????? Solution: Fixed Status: Completed Assigned to: Abbott, Jason Closed in Version: 3.72.2175 Currently Open ACERs Statistics =============================== Bug 47 Change Request 107 DataConv: Fix 1 DataConv: New 2 Issue 2 New Feature 32 New Module 4 Report: Change 24 Report: Fix 14 Report: New 38 ------------------------------- Total Open ACERs 271