Hi Patsy,
You are right – it is very important as it describes the individual
negative/image so is vital when searching for the right photograph.
Christine’s case had too much wording to fit in the Assignment column so the
photographer had carried it over into the Description but rightly it was all
part of the Assignment which is what an enquirer would be using to find the
correct “set” of negatives. Then they would use the Description to find the
right one in the set for their needs.
All of Christine’s Assignment and Description information contained details
which would be part of the initial search so if it wasn’t included under
Assignment in the database it could easily have been missed.
Please continue to fill in the columns just as they are in the book unless you
come across anything like Christine’s example. I’m only too happy to advise if
you are unsure.
Thanks,
Chris
Chris Shepheard
Chris.shepheard@xxxxxxxxxxxxxxx
From: heraldnegindex-bounce@xxxxxxxxxxxxx <heraldnegindex-bounce@xxxxxxxxxxxxx>
On Behalf Of g.lunn800 (Redacted sender "g.lunn800" for DMARC)
Sent: 26 January 2021 14:50
To: heraldnegindex@xxxxxxxxxxxxx
Subject: [heraldnegindex] Re: How to transcribe some entries
Hello Chris,
Surely the Details field for every Assignment is very important as often
contains names of people or places which doesn't appear in the Assignment
field. I have always filled it in - should I continue to do so or am I wasting
my time if it can be left empty?
Patsy
------ Original Message ------
From: "Christine Callow" <chrisjcallow@xxxxxxxxx
<mailto:chrisjcallow@xxxxxxxxx> >
To: heraldnegindex@xxxxxxxxxxxxx <mailto:heraldnegindex@xxxxxxxxxxxxx>
Sent: Tuesday, 26 Jan, 2021 At 1:57 PM
Subject: [heraldnegindex] Re: How to transcribe some entries
ok will do
On Tue, Jan 26, 2021 at 1:31 PM Chris Shepheard <
<mailto:chris.shepheard@xxxxxxxxxxxxxxx> chris.shepheard@xxxxxxxxxxxxxxx> wrote:
Hi Christine,
I think your approach is the better as it’s that field that is more likely to
be searched on so needs to contain the important key words.
You could just leave the details field empty I think.
Chris
Chris Shepheard
<mailto:Chris.shepheard@xxxxxxxxxxxxxxx> Chris.shepheard@xxxxxxxxxxxxxxx
From: <mailto:heraldnegindex-bounce@xxxxxxxxxxxxx>
heraldnegindex-bounce@xxxxxxxxxxxxx <
<mailto:heraldnegindex-bounce@xxxxxxxxxxxxx>
heraldnegindex-bounce@xxxxxxxxxxxxx> On Behalf Of Christine Callow
Sent: 25 January 2021 21:44
To: <mailto:heraldnegindex@xxxxxxxxxxxxx> heraldnegindex@xxxxxxxxxxxxx
Subject: [heraldnegindex] How to transcribe some entries
Hello Chris, every now and then I come across an entry like the attached (neg
2245). Am I right in entering everything in the Assignment box and putting
BLANK in the description or should I transcribe it exactly as seen?
Regards, Christine
