Hello Rosemary,
Chris your S-in-L is absolutely right. If working on a small spreadsheet
and need to insert five or six lines that's great but this is why I said
three blank lines wouldn't be enough to take so many pages. I am up to
976 entries now and have more pages to go so it will need over 1,000
blank lines in place and if the calculation was wrong then some of the
lower entries (and your hard work) would be deleted.
Patsy
------ Original Message ------
From: "Keith Mortimer" <k_r_mortimer@xxxxxxxxxxx>
To: "heraldnegindex@xxxxxxxxxxxxx" <heraldnegindex@xxxxxxxxxxxxx>
Sent: Sunday, 15 Nov, 2020 At 5:30 PM
Subject: [heraldnegindex] Re: Herald Index
Hi Chris & Everyone
I might have finally cracked "snipping" so have attached various
queries I have.
My Son in Law tells me it is fine to insert a large piece into the
body of an excell spreadsheet. Enough lines must be inserted to take the
new piece and then the work will not be lost. It is only when too few
lines are inserted that work is lost.
I have been unable to open the cloud email.
The Queries:
No1 attachment Box 524 Negative 7437. Tilford School Pageant 'Sir
Nigel Holds ?
No2 attachment Box 522 Neg. 7413 Barfield School Sports & Prize
Distribution - Mr Tice presents ? Cup to Wells
No 3 attachment Box 531 Neg 7531 Churt Flower Show & Fete C
Voller tries his luck with ? Coconuts
No4 attachment Box 345 Neg 4930 Guides Thinking Day Bourne
Hall Presentation to Guide M Longbottom by Lady M?
No 5 attachment Box 342 Neg 4891 Views of Various Housing Estates
in the District Weydon Road Estate View Showing ? (it is the line
above Farnham P/C)
No 6attachment Box 342 Neg 4886 Views of Various Housing Estates in
the District Old Park Close showing ? ( the query is on the
word under Clump)
Best wishes
Rosemary
From: heraldnegindex-bounce@xxxxxxxxxxxxx
<heraldnegindex-bounce@xxxxxxxxxxxxx> on behalf of Chris Shepheard
<chris.shepheard@xxxxxxxxxxxxxxx>
Sent: 15 November 2020 16:55
To: heraldnegindex@xxxxxxxxxxxxx <heraldnegindex@xxxxxxxxxxxxx>
Subject: [heraldnegindex] Re: Herald Index
Hi Patsy and everyone,
I think Patsy is right suggesting a separate Excel file for every 100
pages. That way If everything goes wrong not all your hard work is lost.
However I believe there is a way of inserting the contents of one
workbook into the middle of another safely but we can sort that out
later. (This article seems to suggest a safe way -
https://business.tutsplus.com/tutorials/how-to-combine-excel-spreadsheets--cms-30397#:~:text=The%20easiest%20method%20to%20merge,to%20copy%20several%20sheets%20from
<https://business.tutsplus.com/tutorials/how-to-combine-excel-spreadsheets--cms-30397#:~:text=The%20easiest%20method%20to%20merge,to%20copy%20several%20sheets%20from>
.)
In any case we can always build the final file by adding the
individual ones in order.
Regarding backups I have now created a pCloud folder to which you can
all upload your completed or semi-completed spreadsheets for safety. You
should receive a link to the folder but if it doesn’t arrive please let
me know. Inside the folder you will find another folder with your name
on it. Please upload your files to that folder – this will avoid any
overwriting in the odd instance that you’d chosen the same filename.
You are also welcome to use the system for swapping files between
yourselves if you need to.
In order to make pCloud work more easily for you, you might find it
better to visit the pCloud website and download and install the Windows
or Mac interface. This will create a virtual folder on your machine into
which you can copy files and they will automatically be uploaded to the
cloud. Hopefully you won’t find this too complicated but if you have any
questions please let me know.
Chris
Chris Shepheard
Chris.shepheard@xxxxxxxxxxxxxxx
From: heraldnegindex-bounce@xxxxxxxxxxxxx
<heraldnegindex-bounce@xxxxxxxxxxxxx> On Behalf Of g.lunn800 (Redacted
sender "g.lunn800" for DMARC)
Sent: 15 November 2020 12:07
To: heraldnegindex@xxxxxxxxxxxxx
Subject: [heraldnegindex] Re: Herald Index
Hello Chris and co,
I was suggesting that another sheet should be started when more than one
book is shared between several transcribers.
I have renamed my first sheet Book 1951 Page 50-100 the following sheet
will be pages Book 1951 Page 101-
With Excel if copy and paste is used to insert pages, it will delete
anything below the three empty line space. When seperate sheets are
created then they can be put together in order to make up the whole
book.
Patsy
------ Original Message ------
From: "Chris Shepheard" <chris.shepheard@xxxxxxxxxxxxxxx
<mailto:chris.shepheard@xxxxxxxxxxxxxxx> >
To: "'Keith Mortimer'" <k_r_mortimer@xxxxxxxxxxx
<mailto:k_r_mortimer@xxxxxxxxxxx> >; heraldnegindex@xxxxxxxxxxxxx
<mailto:heraldnegindex@xxxxxxxxxxxxx>
Sent: Saturday, 14 Nov, 2020 At 7:02 PM
Subject: [heraldnegindex] Re: Herald Index
Hi Rosemary, (I’m copying this to the list so everyone can see and
comment)
What you suggest sounds fine to me. I’m hoping others will be on hand
when we start to build the database but I can build a temporary database
here from however many Excel files there are.
I’m pretty sure that we can just import one Excel file into another
then delete any unused rows. I’ll have to look it up when we get to that
– probably when the first book is completed.
With the date and sized published it won’t need to be too consistent
as, I don’t think, it will ever be searched on. As long as it is
understandable it will act as a guide to finding the story/article
associated with the photo/s which will be very important until the
bound volumes are digitised.
Archive queries have slowed a little of late but I’m expecting them to
pickup as this lockdown progresses.
Hope you are all well, not got square eyes or RSI! I’m currently
scanning negs for a series of articles we did on Farnham Schools in 1972
– quite interesting to see how education has changed.
Chris
Chris Shepheard
Chris.shepheard@xxxxxxxxxxxxxxx
<mailto:Chris.shepheard@xxxxxxxxxxxxxxx>
From: Keith Mortimer <k_r_mortimer@xxxxxxxxxxx
<mailto:k_r_mortimer@xxxxxxxxxxx> >
Sent: 14 November 2020 18:51
To: Chris Shepheard <chris.shepheard@xxxxxxxxxxxxxxx
<mailto:chris.shepheard@xxxxxxxxxxxxxxx> >
Subject: Herald Index
Hi Chris
Patsy is doing pages 50 to 100.
I finished pages 1-49 and then left 3 lines and carried on from 101
and I have so far finished 109.
Patsy is worried that her piece cannot be worked in with mine, that I
should have left a bigger space.
For SGW when I changed years I just left 3 lines so thought it would
be OK this time.
Before I do any more would you please advise.
There is also a query re column 'Date and size published' I have
written, for instance T/C 4-9-53 as this was how it was written during
the first page it occurred, is this how you want the date typed in this
column so that we are consistent.
Rosemary
