++++++++++++++++++++++++++++++++++++++++++++++++ AND NOW FOR TODAY'S TIP... Printing dates on documents
Q. I have always had the date appear at the bottom of any item I printed. Since getting a new printer, I no longer get the date. I called the manufacturer, which told me I must set each program to show the date. I cannot find a setting in any program. Please help me with this. I am falling behind in my filing.
A. I checked several programs that you might use for printing. In all cases, they allow you to add a date in some way. In the following instruction, I am assuming you want the date at the bottom. If not, put the date in the header, rather than the footer.
Microsoft Word--Click where you want to place the date. Click Insert>> Date and Time. You will have a selection of choices--date only, time only and date and time. Choose one and click OK.
You can make Word insert dates in all documents automatically.
To do that, you must change the Word template. That is a file named
Normal.dot. You'll find it in these folders:
Windows XP--C:\Document and Settings\[Your Name]\Application
Windows 2000--C:\Documents and Settings\Administrator\Application
Windows ME--C:\Windows\Application Data\Microsoft\Templates
Windows 98--C:\Windows\Profiles\[Your Name]\Application DataMicrosoft\Templates
Make a copy of Normal.dot and save it in another folder, in case you make a mistake. Then right-click Normal.dot and click Open. Click View>>Header and Footer. Click in the footer box at the end of the template. Click Insert>>Date and Time. Select the date style. Click "Update automatically." Click OK.
--Microsoft Excel--Click View>>Header and Footer. Click Custom Footer. Enter the date.
You can make a template in Excel, too. Open an Excel worksheet and put in the footer (or header) along with the date. Click File>>Save As. Save it as a Template (*.xlt). It goes in the same folder as the Word template. Make a shortcut to the Excel template and put it on the desktop. You have to open the template specifically to get the dated worksheet.
--Internet Explorer--Click File>>Page Setup. In the box marked Footer, enter "&d" (without the quotes). All subsequent printouts will include the date, which changes automatically.
(You can print a number of things in the header or footer. To find the codes, click File>>Page Setup. In the upper right corner, next to the X, click the question mark. Then click the Header or Footer box.)
--Firefox--Click File>>Page Setup. Select Margins&Header/Footer. Under Headers and Footers, find the position in which you wish to place the date. If this is a one-shot thing, click Custom and write in the date. If you want the date to be there always, and to update automatically, click Date/Time.
The date can be added manually to the bottoms of documents created in other programs, too. Most also will have a way to create a template, and will update automatically.
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