RE: How to Schedule Resources in Exchange / Outlook 2003

  • From: "Medeiros, Jose" <jmedeiros@xxxxxxxxxxxxxxx>
  • To: "[ExchangeList]" <exchangelist@xxxxxxxxxxxxx>
  • Date: Fri, 4 Nov 2005 14:15:50 -0800

Hola Javier, 

Windows IT pro Magazine had a nice write up explianing this in detail back in 
2001, however I can't seem to find it, however try the steps laid out in this 
article. .

Jose Medeiros
ADP | National Account Services
ProBusiness Division | Information Services
925.737.7967 | 408-449-6621 CELL


-----Original Message-----
From: Javier Sola [mailto:jsola@xxxxxxxxxxxxxx]
Sent: Friday, November 04, 2005 1:43 PM
To: [ExchangeList]
Subject: [exchangelist] How to Schedule Resources in Exchange / Outlook

Hey all,

I am trying to setup the conference rooms in my company as resources in
exchange to be used for scheduling and the such. This is what i have done
so far:

Created a conference room in active directory with a mailbox, assigned it
the name Conference Room and then logged into the appropiate mailbox in
outlook. Then i went to tools > options > calendar options and setup the
preferences to auto accept all invites and decline invites that have been
double booked. Made everyone in my GAL authors of this resources and that
should do it.

Now i am able to succesfully invite this resource into my meeting and if
it is double booked it tells the user he/she cannot invite this resource
due to time conflicts.

My question is, how can i block any emails from coming into this mailbox
so that my users will learn the meaning of inviting a resource and not
just adding the resource in the TO: field of an email.... I have noticed
it doesn't work properly this way.

My next question is, is there a way to set auto reply or confirmation
emails stating that the conference room or resource has succesfully been
booked or reserved for that day and time?

Thanks for all the help in advance!!!

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