RE: Exchange Dept. Mailboxes vs. Public Folders

  • From: "Jack Spradling" <jack@xxxxxxxxxxxxxxxxxx>
  • To: "[ExchangeList]" <exchangelist@xxxxxxxxxxxxx>
  • Date: Mon, 21 Feb 2005 08:40:27 -0600

I personally like the use of public folders for this, I really don't
like having mailboxes used for multiple users. The use of public folders
allow for greater granularity of security on the box and a permanent
place to keep important mail and documents for the company. On the other
hand, I hate the use of public folders for the storage of files and
other data; it always seems that when they are turned on they always
become a files system in the end. 




      Jack Spradling


        IT Manager

        Michael Angelo's Gourmet Foods Inc.

        200 Michael Angelo Way

        Austin, TX 78728
        (512) 218-3636    Office

        (512) 218-3600    FAX


From: Chris Wall [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx] 
Sent: Monday, February 21, 2005 8:32 AM
To: [ExchangeList]
Subject: [exchangelist] Exchange Dept. Mailboxes vs. Public Folders

Hello all,


    While cleaning up Exchange 5.5 in preparation for Exchange 2003
mixed mode, I have noticed that our organization relies heavily on
Departmental mailboxes where several employees access and monitor the
incoming e-mail.  I want to ask your thoughts on moving some of these
mailboxes to mail enabled Public Folders instead...


1.      What are the Pros/Cons of doing this?
2.      Can users with access to a Public Folder with an SMTP address
send as that SMTP address (as they can with a mailbox)?
3.      Any potential issues that you may see with this?



Personally I like the idea of Using Public Folders for departmental
mailboxes because no domain account needs to be created and sub folders
can be created in Public Folders so that mail can easily be moved to an
'archive' folder instead of to a Personal Folder (also beneficial for
backup/restore purposes)...  This way, mgt. can be given access to all
related folders, and received mail...


I know many of you will say, 'you can create sub folders in the
mailboxes for backup'  but I have not allowed that in the Exchange 5.5
org due to drive space restrictions on our old hardware.  This *will
not* be an issue with the new hardware used in the Exchange 2003


I am concerned that the departments will abuse the size limits and
Public Folder size may grow substantially.  I know there are limits that
can be assigned to PF's, but I want your opinions on this method from
real world experience.  


I appreciate your thoughts....




Chris Wall

Sr. Exchange Administrator



T - 919.460.3236

F - 919.468.4889

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