[ExchangeList] Re: Deleting attachments

  • From: "Carl Houseman" <c.houseman@xxxxxxxxx>
  • To: <exchangelist@xxxxxxxxxxxxx>
  • Date: Wed, 13 Sep 2006 18:53:52 -0400

I'm sure any technologist here or anywhere would happily design a system
with enough storage and speed to meet the needs of the most lazy, er,
demanding users.  Who among us wouldn't jump at the chance to do that at
every turn?
The problem is, the decision isn't up to the technologists.  Most of the
time, it's up to the bean counters.
So what we are left with is a compromise.   That is, a storage solution that
accomodates the average needs but, if allowed, can be brought down by
way-way-above-average needs of a few.  And there is nothing more anathema to
a technologist than a system that can be taken down by a small subset of
Hence the small subset have to learn that the world has boundaries.  And
who's going to teach them that?  The bean counters?  Ha!
And naturally, that small subset are usually the ones who spout off
negatively about I.T. all the while happily praising the bean counters for
keeping costs under control.
One good testy deserves another, I always say...


From: exchangelist-bounce@xxxxxxxxxxxxx
[mailto:exchangelist-bounce@xxxxxxxxxxxxx] On Behalf Of Rick Boza
Sent: Wednesday, September 13, 2006 5:14 PM
To: exchangelist@xxxxxxxxxxxxx
Subject: [ExchangeList] Re: Deleting attachments

At the risk of repeating myself (see
http://www.freelists.org/archives/exchangelist/09-2006/msg00037.html ), why
as email admins are people always locked into the idea of keeping mailbox
size below user requirements?


I know many think this is sacrilege, but technologists always seem to want
to determine the 'best' way for the system to work, and then apply the rules
and requirements to the user community.  I maintain that we'd look an
awfully lot smarter, and be a whole lot more popular, if instead we looked
at the way the business users use and/or want to use the technology - in
this case (from their perspective) "Outlook" and then design the system to
meet their usage patterns.


Users like to keep email.

Users like to keep email with attachments.

It's data that can be backed up, protected, archived and indexed, searched,
and even restored in the event of emergency.

Searchable in the event of a legal discovery requirement.

With OWA it is accessible from just about anywhere.  Ditto with mobile

So why not design the storage and/or centralized archiving (in deference to
Jason, as he correctly pointed out) to meet the way the users want and need
to use the service?


Just asking - maybe I'm feeling a bit testy this afternoon.



From: exchangelist-bounce@xxxxxxxxxxxxx
[mailto:exchangelist-bounce@xxxxxxxxxxxxx] On Behalf Of Jeffrey Engle
Sent: Wednesday, September 13, 2006 3:40 PM
To: exchangelist@xxxxxxxxxxxxx
Subject: [ExchangeList] Re: Deleting attachments


I don't know of a program that will do what you want, but there is a program
that will compress your attachments.  Check out Max Compression from C2C.





On 9/13/06, Taylor, George <GTaylor@xxxxxxxx> wrote: 

-------------------------------------------------------Kind of on the same
line of the PST thread.  We, as I'm sure many of you 
out there do, struggle with the administrators, dept managers, doctors
and such getting them to adhere to our mailbox policies.  We actually do
have a corporate wide policy limiting the size of your mailbox and it 
does state that if you hit that limit we no longer allow you to send
email.  Turned that on a couple years ago and it took my director about
20 minutes to run in my office and say "TURN IT OFF NOW!!!"

So, with that said, we're looking at something a little more "pleasing"
to them folks.  We're thinking about deleting any attachments that are
over a certain age, but leaving the email itself.  I've basically been 
told I'd be turned into a eunuch if I deleted any doctor's email, but I
may be able to get deleting just the attachments to fly.

Any ideas on a 3rd party tool that could do this?  Let's say something
like strip the attachment from any email that is older than 180 days... 


George Taylor
Systems Programmer
Regional Health Inc.
***Note: The information contained in this message, including any
attachments, may be privileged, confidential, and protected from disclosure.
If the reader of this message is not the intended recipient, or an employee
or agent responsible for delivering this message to the intended recipient,
you are hereby notified that any dissemination, distribution or copying of
this communication is strictly prohibited. If you have received this
communication in error, please notify the Sender immediately by a "reply to
sender only" message and destroy all electronic or paper copies of the
communication, including any attachments. 

Other related posts: