Hi Steve, I've had many, many years of what you call the "painfully tedious process" of tidying up documents getting them ready to braille. We get documents from many different people. And worse still, we get many large documents which have been put together from other documents produced by different people. I've also put many hundreds, if not thousands, of hours into trying to think up logical ways of streamlining the process. Even what might appear to be a simple process of replacing two hard carriage returns with one is fraught with potential problems. The worst is probably when you get a hard carriage return at the end of every single line, and only if you are lucky, perhaps each paragraph "might" be indented by specific number of spaces. Sometimes you have no alternative but to strip a Word document down to plain text, and re-format it with Styles from scratch. This usually requires that a sighted transcriber prints out a hard copy of the original document, and works from that. The ONLY, and I stress "ONLY", way forward, is to try and educate users to use the program properly, and to do this you have to use some applied psychology. The "This will help me, and make it easier for you too.", is often the best approach in many cases, and you'd be surprised how helpful people can be if approached this way. Our "Word - Top 10 Tips" has been remarkably successful in this regard. I can make copies in Word and PDF available if you think it might help in some cases. All the best, George bell. -----Original Message----- From: duxuser-bounce@xxxxxxxxxxxxx [mailto:duxuser-bounce@xxxxxxxxxxxxx] On Behalf Of Steve Dresser Sent: 21 January 2007 15:33 To: duxuser@xxxxxxxxxxxxx Subject: [duxuser] Re: paragraph formatting (was Re: NEED HELP WITH PARAGRAPH STYLE) Jean, You're absolutely right about the correct way to achieve blank lines, but here's the problem: As a braille producer, I get Word documents all the time from people who *don't* know any of the things you're talking about, and probably never will. I just want an option that I can turn on or off so I can deal with the practical problem of cleaning up the documents I get. At the moment, that's a painfully tedious process that can take hours because it literally requires going through the document line by line. Now, if you can suggest a rapid and efficient way to deal with this problem, I'm all ears. Steve ----- Original Message ----- From: "Jean Menzies" <jemenzies@xxxxxxx> To: <duxuser@xxxxxxxxxxxxx> Sent: Sunday, January 21, 2007 03:17 Subject: [duxuser] Re: Spam Characteristics: Re: NEED HELP WITH PARAGRAPH STYLE > > > Steve, > > No, no, no! It is very incorrect to have two line breaks to signify a > paragraph break in a word document. If you are thinking of the visual > blank space that "looks like" two line breaks, it is terribly wrong to > achieve that by pressing the return key two times. That can result in > widow/orphan blank lines at the top and bottom of print pages, etc. The > correct way in print is to set your points before or after to 12 in your > paragraph style definition. This gives the appearance of the "extra" white > space in print but retains the correct formatting of ONE press of the > return key for ONE paragraph change. You do not create white space in > print through use of the return key, but through proper use of styles. > Sorry, but you're wrong here in terms of what constitutes a paragraph > versus a new line. > > Jean * * * * This message is via list duxuser at freelists.org. * To unsubscribe, send a blank message with * unsubscribe * as the subject to <duxuser-request@xxxxxxxxxxxxx>. You may also * subscribe, unsubscribe, and set vacation mode and other subscription * options by visiting //www.freelists.org. The list archive * is also located there. * Duxbury Systems' web site is http://www.duxburysystems.com * * * * * * * This message is via list duxuser at freelists.org. * To unsubscribe, send a blank message with * unsubscribe * as the subject to <duxuser-request@xxxxxxxxxxxxx>. You may also * subscribe, unsubscribe, and set vacation mode and other subscription * options by visiting //www.freelists.org. The list archive * is also located there. * Duxbury Systems' web site is http://www.duxburysystems.com * * *