Maybe a good place to start is the issues.
I haven't seen them so this just appears to be tinkering for the sake of
tinkering.
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On Sat, Jan 14, 2017 at 1:13 PM -0600, "Randy Snyder" <randy.snyder@xxxxxxxxx>
wrote:
Obviously we are in charge of the money once we collect it, but missing pieces
seems like a caveat emptor situation.
I'll talk to the web guys to see about incorporating a virtual marketplace.
Then DGM just becomes the meetingplace.
And for me, the marketplace is the first place I go. Maybe we can better
utilize that for announcements, etc. probably one of the few places people
always go when they show up.
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On Sat, Jan 14, 2017 at 1:06 PM -0600, "Carl Parsons" <bcdparsons@xxxxxxxxx>
wrote:
I've never assumed there aren't issues. I agree that the edge cases need to be
addressed. I just don't see how any of the things we've come up with address
the edge cases. I think there will always be those kind of issues. I think we
are better served making it clear how we are addressing those special case
items than we are doing things that make the good intent cases less appealing.
On Jan 14, 2017 12:38 PM, "Kevin Ames" <k_ames@xxxxxxxxxxx> wrote:
Carl, your points are valid for the good intent case. The problems we have are
not with the perfect case. The problems we have are the edge cases. In the
old days people brought their games for DGM they sold them themselves and then
took them with them
when they left DGM so the situation was very hands off. We have folks leaving
their games there for a very long time, like years. We are somewhat
responsible for what happens to them, especially since we have no signed
agreement with them. If they are stolen
or damaged we could be liable. We have people abandoning their games and we
have games at unreasonable prices sitting there that will most likely never
sell but they use up space.
You say it's little effort, that is just not true. The effort of maintaining
the marketplace is non-zero. We have to maintain the cleanliness of the area,
we have to maintain the connection between the game and the person. We have to
manage
the money. We have money that has been sitting in the box for a long time.
Randy got an IOU for one of his games because it's not being managed. Jim
Carroll bought a game missing parts and has no redress. We either need to
return it to the original way
it was where people only leave their games while they are there, or we need to
manage it better. Carl, if you want to step up and manage the marketplace and
all that comes with it, we'll let you run with it. Someone needs to step up
and take ownership of
all the processes and solve the issues we're having.
Having a small payment to keep people from just using us as free storage
doesn't seem that unreasonable. Add a $1 to your games price if you don't want
to pass it through.
We also have a cash flow problem. Keeping these doors open is expensive as
hell. I've put in $2500 of my own money so far in the last 30 days with little
to show for it. There isn't enough in the bank to fully reimburse me now and
our rent for February
at the moment, so any ideas for helping with revenue are needed. This may not
be the best option for the marketplace and it's ok to have a debate but to
assume everything is working fine and there are no issues is not ok.
KEvin
From: dgmcommittee-bounce@xxxxxxxxxxxxx <dgmcommittee-bounce@xxxxxxxxxxxxx> on
behalf of Carl Parsons <bcdparsons@xxxxxxxxx>
Sent: Saturday, January 14, 2017 11:08 AM
To: DGMCommittee@xxxxxxxxxxxxx
Subject: [DGM Committee] Re: Additional items for discussion...This does not
include with maybe 1 or 2 items the first list
There's a lot to address there but I'm just going to talk about one of those,
the Marketplace.
We have, what I feel, is a very real problem with competing with Madness and
home groups for attendance. We have to have reasons for people to want to spend
the money they wouldn't otherwise have to, to come to DGM. I believe that the
marketplace is one
of those reasons and a fairly strong one. It offers value to the attendees
with very little cost and effort to us. I see the value it adds to someone's
membership as a much stronger asset to us than whatever minimal amount of money
we could earn from it.
That all leads me to say that I think we need to be as hands off on the
marketplace as possible. In the past, when changes were made to the marketplace
it did nothing but anger people who were using it. I can tell you that, as a
user, taking my games off
the shelf just because they were there for a few months pissed me off. I've
had many games sell after they were in the marketplace for a long time. There
are a myriad number of reasons why games aren't just stagnating on the shelf.
We get new people all the
time in which the marketplace is brand new to them. Sometimes people might see
a game on the shelf for a while then end up playing it or read about it
somewhere else and suddenly the game becomes interesting to them when it wasn't
before. I can personally
attest that these things really do happen and frequently enough that we
shouldn't discount them. Unless we are running out of shelf space I don't think
we need to ever take games off of the shelves.
Any changes we make to the marketplace is, I feel, going to reduce the value
the marketplace offers to the attendees. I don't think we want to do that.
Plus, I believe that we could use the manpower that would be put into the
market somewhere else where
we add value to the DGM rather than reduce it.
That's just my $0.02 as someone who sees the marketplace from both sides of the
coin.
Carl
On Sat, Jan 14, 2017 at 9:01 AM, Michelle English
<dmarc-noreply@xxxxxxxxxxxxx> wrote:
I don't why the numbering system went haywire when i copy and pasted.
Additional items to add to Discussion and Action
plan for DGM 01-14-17 Some of these maybe be duplicated on First list.
REGISTRATION DESK
SUGGESTION BOX/BLACK BOX
We Need to Make the Black Box at Front
Door a Suggestion Box.
ANNOUNCEMENTS
Make An Announcement before Next week stating
“ Last chance to get yearly Memberships at $160
Also For This DGM we need to make an announcement
to update everyone on Thursdays new procedure. I. E. Everyone must sign in,
members and non members.
Fee will be taken by the registration person
, not placed in the black box.
Black Box is now going to become a suggestion
box.
Let people Know of our New Security, I.
E Camera’s.
BUILDING ASCETICS AND CONVENIENCE
We should put a bell on the front door,
So registration person knows when everyone comes in . Who will do this?
We need at Least two clocks if not More..
Ask for Donations of Clocks
We need to put up the clocks, which means
we need to designate someone to put them up and put them up in a timely
Manner, Like Now.. Who will do this?
Put up black rack or other item to hang
lanyards on . Who will do this? Get Tool box for General repairs, fixes
etc. Aquire vacuums cleaner
Do we need more camera”s Halls where games
are? Water Damage in office ceiling? is this
an ongoing leak, or what? Need replacement lightbulbs
when will electrical work ,outlets be done
and by whom. We need a list of repair people we use
or will use for repairs for appliances, chairs, carpet, glass, ceiling,
plumbing, heat and air all in one place. possible a notebook or folder
MARKET PLACE
We Need the Market Place Payment system
and Money Management systems agreed on so we can decide to take the white
payment box down or move it.
In Regards to the Market place we need
to decide if we want Cutter being able to deal with money or not.
We need to get someone delegated to make
calls to people who have money
New form for people selling items stating
rules, fee’s and time period for sales and that after a certain period of time
of them not picking up their money that it will be donated to DGM. I Think this
should be part of the treasurers job.
As Well as Games that are not picked up
will be put into the yearly auction or donated to DGM.
We need to implant a new labeling system
for games that will not fall off game, stick to games or look tacky.
Make a sign stating Market Place games
are not to be played or taken away from the Market place area unless paid for.
Can we use mugs, ups as Giveaways?
YEARLY AUCTION
We need to agree on having a Yearly Auction
of culled, doubled, donated games. Games must be from individuals not
companies, publishers. If an Auction does not work we can try a raffle. $1. 00
Per Ticket.
The job of pulling these items and getting
them ready for Auction will be delegated to Cutter
Do you all think I am a pain in the ass,
have purple hair and Bright Pink eyes?
CHILDREN’S , FAMILY GAMES SECTION
We Need tags for the Children,s shelf by
Age i.e. 3 and up, 4 and up, 5 and up etc or 3+, 5+ 7 + etc. What age is
considered a Children,s game and not a Family or adult game?
Get rid of the Puzzles, no time for Puzzles.
Put Family games in Adult section? or Keep
with Children,s games and Call it the Family Rack?
Should we have a children's small play
area for toddlers for use on Sunday Family Days?
If so we could have a donation drive ,
I can easily get all kinds of toys from goodwill if we can take up a donation.
Should be put the children’s family rack
in a different room? Easily signed and noticed like in the second room in
direct eyeliner from door?
SURVEY’S
Survey to members, what games should we
Remove from the racks? What never gets played? If you could remove 5 games
what would they be? etc.
MEMBERSHIPS
27. Who is doing the memberships? We need a person to regular update membership
status of people paying for yearly memberships.
David Culp may be doing this, but we need to know, he is the one who makes the
new badges. Someone needs to talk with him asap to find out if he does this .
28. We need to get the websites updated to Knew prices before this DGM, with
links working etc
29. We need a New DGM Sign Made with maybe the price area kept empty and put
Velcro on it, she we can simple interchange
numbers when prices change instead of always getting new signs. Also if we
have special events with special pricing such as New Years, 4th of July Etc.
30. We Need New Yearly Membership forms with no year date on them.
31. What do you think about different Membership Plans? Family, Couple, Yearly,
Lifetime, Single, Automatic Monthly
subscription plan?
32. Do we have a plan of action for things such as members who are homeless,
job loss etc, Do we make special consolations
for them and if so what?
33. Do we offer discounts on Yearly Memberships once a year to business around
us?
KEYHOLDERS
34. Every 6 open / close shifts get you 1 month of free entrance to DGM. There
are 14 shifts give or take per month.
35. Nominations for New Key-holders?
FINANCES/ PETTY CASH/ PROFIT LOSS / BANKING
36. Who does deposits? We need at least two people if not three ( P, VP, Tr)
agreeing to be able to do deposits, and
are on the bank account or have access to items so they can deposit money when
others can’t.
37. If we don’t have it, we need a ledger for tracking Deposits, up months down
months etc
38. We need purchase order forms for anything we purchase
39. We need petty cash forms made
40. We need a list of any stores that will give us discounts and who to talk to
if purchasing there and who can purchase.
BOARD MEMBERS
41. Board members need to take their responsibility to heart. We all must work
to make this place run. If you take on
the job, get it done.
42. Assign who is doing what exactly and follow up . This does not mean you say
you will do something and then you may
get around to it 3 months later. There will be things that are an ongoing task
that needs to be done on a regular basis. There are priority tasks, etc. We all
must pull our weight it we want this to work.
43. Assign clear cut jobs to each of us with time expectations on those that
need them.
44. Have a page stating what each job is and what exactly that job entails and
what positions come under that job title
and who is holding those positions. For Example..
Events Chair- Manage and Coordinate Events, Delegate Volunteer staff, Suggest
New Events, Manage Market place, volunteer,
prize acquisition. ….Michelle English
^
Volunteer Coordinator - Julie Gunn
Market Place Coordinator - Cutter Roberts
Special Event Volunteers -
Prize Acquisition - Michelle English
etc.
Did you read all the way through this? if so I guess you noticed the odd ball
comment? If not I will know and you will
be quizzed. lol
RENTALS
45. Who is in charge of renting out space?
46. Do we have forms?
47. Price Sheets
48. Biz cards to give people who walk in and ask
