Thanks for the feedback Heidi – I was also very certain that more than two individuals have signed up. It would be good, … from an advocacy standpoint, … to have some kind of accounting for the numbers on the interest list, … those processed, … and any information that is obtainable about reasons for not signing up. My impression is that it has taken a pretty good while to process the paperwork. My probing of the situation indicates a problem early on with the providers and DADS pointing fingers at each other, which only makes things worse, … but this early problem seemed somewhat related to providers not practicing that much on the DBMD Waiver process. This can’t account for all delays as some providers were already serving a handful of DBMD consumers. It seems that there are details in the process that may be part of today’s process which were not really focused on in previous years – I chalk that up to new personnel working the DBMD Waiver who are coming over from CLASS or some other Waiver, with a more thorough process in place. The communication and resolution of problems is taking too much time. In some instances, the provider isn’t writing a plan with proper justification - there is one example of a parent providing a complete plan from another Waiver, and the provider doesn’t get the writing done correctly, even with this “template.” My understanding from Kathi Montalbano is that DADS is trying to address any issues that come up through training, … so I’m not sure if things are any better as of today. A statistic that would be good to keep is a “mean” of what time it takes to do the process, … and a list of reasons for delays for those application that are over that “average” time. Data can help point out the problems and improve strategies. From: dbmat-bounce@xxxxxxxxxxxxx [mailto:dbmat-bounce@xxxxxxxxxxxxx] On Behalf Of Heidi May Sent: Wednesday, September 17, 2014 7:22 AM To: dbmat@xxxxxxxxxxxxx Subject: [dbmat] Re: Conference planning/DBMAT Board call 09/14/2014 Good morning all! This is Heidi (PerryLee agency). I wanted to make a quick comment on the DBMD enrollment part. We alone have enrolled probably around 10 +/-, so the "2" count must be a mistake. However I can still tell you a few reasons the number isn't higher: some individuals on the list do not qualify (they don't have to be qualified to be on the list), some parents ARE afraid and don't want to change from their current program, some just simply don't contact us back (that's with us making several phone calls and sending out a certified letter), and I imagine there are many that are pending. It's taking DADS 3-4 months to enroll each person. On one occasion, an individual signed up for a different service while waiting for DADS to approve their plan!!!! You can imagine what a mess that was! Anyway, I hope some of this insight helps. And be assured that the numbers are much higher that 2 individuals. :). Have a great day!!!! Sent from my iPhone On Sep 16, 2014, at 5:47 PM, Denise Sewell <justhemom@xxxxxxxxxxx<mailto:justhemom@xxxxxxxxxxx>> wrote: 09/14/2014 Conference planning/DBMAT Board meeting Members on call; Melanie, Vivicca, Steve, Christine, Oretha, Gina, Denise and Rosa. The first 30 minutes of call discussion was on camp and finalizing everything. The DBMAT Board meeting started at 8:00P.M. ON 8/10/2014 a few members of the Executive Board met and talked about the budget. We are not getting the Hilton Perkins grant which is approximately $4000.00 that we will not be receiving. Some of the things we can cut back on are; 1. Free conference line. The one we used previously costs approximately $100/mo. This line we use now is FREE! 2. Positive Connection Line. We cancelled this. It was costing approximately $300/yr. Now they call Melanie's home number and leave a message. Her number is on the website. 3. Newsletter. Printing and mailing cost us $1800/yr. The question as to whether we should go paperless was discussed. Everyone agreed that we should. We could possibly send out post cards to all members to let them know that we were going paperless. The post card should include; 1. Renew membership 2. Ask for email address 3. Paperless Yes or No They would possibly respond by email or call and leave a message. We need to let them know somehow that if they are not going to stay active as member then their name will be removed/deleted from the list. We would need to put a date to reply by as well. Nothing was decided on specifically. We will discuss this more. Christine noted that of the 546 members app 346 have emails. of the 198 with out emails, 148 have not renewed in 5 years. 4. Reimbursement of mileage. We do not have a mileage budget so to speak. In the past we have reimbursed members ____/mile for travel (I did not get the amount). Our reimbursement costs last year where very costly. We are looking into paying the Volunteer rate which is cheaper than the IRS rate....?This is something that will be discussed in future meeting. We did agree that it is important that DBMAT is present at these meetings (Task force, etc) and that especially during the legislative year reimbursement of mileage will help. We did decide that prior approval would be necessary for mileage reimbursement. Also, whoever is attending the meetings will need to report to the board soon after the meeting with information obtained/gained from the meetings. So....all of these "cuts" in budget would reduce our costs by app. $3100.00. DBMAT operating budget comes from 1) registration fees from camp and 2) membership registration. Last year this totaled app $4200.00. So, we are really in pretty good shape now. 5. American Foundation for the Blind event is Saturday, October 11th in Waco from 10-3. They have asked if DBMAT would like to have a display during the event. This is a state event but they are tied directly to the national level and is benefit DBMAT to attend this. So, if someone is willing please let Melanie know as soon as possible. 6. DBMD waiver. (Ok, so I was tired by this time and my notes do not make much sense!!) There is much concern about the reports coming out from DADs about the number of people actually enrolling in the waiver. It looks like only 2 people were registered over the last year. What happened to the rest of the folks on the waiting list? Apparently, the report is about a quarter behind in their numbers. There will be another task force meeting in November and their numbers should be more accurate. Why are people not getting on the waiver? Possibly because they are overwhelmed or they are afraid to get away from their comfort zone. This is a serious issue and one that will be discussed at a later date. Especially with the oncoming legislative year. Meeting was over at 10:30P.M. See you all at camp!!!