[bksvol-discuss] Re: wide white spaces

  • From: "john.falter" <john.falter@xxxxxxxxxxx>
  • To: bksvol-discuss@xxxxxxxxxxxxx
  • Date: Tue, 10 Nov 2015 00:16:42 -0500

Try alt plus h followed by 8 to reveal some special characters. Alt plus h followed by 8 again to toggle the codes away.

On 11/9/2015 8:36 PM, Evan Reese wrote:

Concerning Lissi’s problem, way back in the days when I used WordPerfect, (a program I still remember fondly), there used to be something called Reveal Codes that you could hit to see all the formatting codes in your document. It was a big help in finding out what to change or get rid of if you didn’t know what was making your document wonky, or just not look like what you wanted, or were just curious, which I sometimes was.
Is there anything like that in Word? I’d imagine it would be a lot more complicated with many more codes than there were 30 years ago. Still, it might help in finding what that white space is so it can be removed.
*From:* Estelnalissi <mailto:airadil@xxxxxxxxxxxxxx>
*Sent:* Monday, November 09, 2015 8:29 PM
*To:* bksvol-discuss@xxxxxxxxxxxxx <mailto:bksvol-discuss@xxxxxxxxxxxxx>
*Subject:* [bksvol-discuss] Re: wide white spaces
Dear Judy and Sandi,
I tried both of your suggestions. No relief though I was wrong about the up and down arrows. They work with one stroke the screen still being white way up and down. It’s the page down key at the upper right corner of the six pack that has to be pushed multiple times as my entire computer screen remains solidly white for 5 or six presses.
The good news is that none of these books has been returned to me and I do accomplish all the fixes and checks given some extra time working on the book.
I do those control o, p adjustments before working on any book. it helps me to have left justified margins and no widely spaced lines or centered text. In my case it makes the book feel tidy so irregularities are easier to notice.
Thanks for the ideas.
Always with love,
*From:* Sandra Ryan <mailto:sjryan2@xxxxxxxxx>
*Sent:* Monday, November 09, 2015 7:35 PM
*To:* bksvol-discuss@xxxxxxxxxxxxx <mailto:bksvol-discuss@xxxxxxxxxxxxx>
*Subject:* [bksvol-discuss] Re: wide white spaces

One more thing I select in the paragraph menu is that I check the box that says “Don’t add space after paragraphs of the same style.” This seems to take care of a lot of extra space between paragraphs.


*From:*bksvol-discuss-bounce@xxxxxxxxxxxxx [mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] *On Behalf Of *Judy s.
*Sent:* Monday, November 9, 2015 5:37 PM
*To:* bksvol-discuss@xxxxxxxxxxxxx
*Subject:* [bksvol-discuss] Re: wide white spaces

Hi Lissi,

Just guessing here, but when I find that in a book it's because Word has had characteristics added to some paragraphs that add extra blank space either before a specific paragraph, or after a specific paragraph, or both. That will add enormous white space to the book that you have to page through even though there aren't blank lines in it.

Here's the steps I take when I'm proofreading a book to eliminate that problem, and any other wonky paragraph settings that might be in the file. A caveat: don't do this if a book has Word tables in it, because it will really mess up the tables.

1. Select all text with a control a (hold down the control key while tapping the a key once)
2. Under your version of Word's paragraph formatting menu, set the indents and spacing as follows (I get into the paragraph formatting menu by pressing the alt key then the o key then the p key):
3. Alignment: left or justified (either choice is acceptable)
4. Indentation left: zero
5. Indentation right: zero
6. First line indent: by: 0.0
7. Spacing before paragraphs: zero
8. Spacing after paragraphs: zero
9. Line spacing: at least 12 point
10. Select the OK button.

Judy s.
Follow me on Twitter at QuackersNCheese <https://twitter.com/QuackersNCheese>

On 11/9/2015 5:24 PM, Estelnalissi wrote:

Dear Booksharian Friends,

Some rtf files I get to proofread have extremely wide white spaces
at the tops and the bottoms of pages. These can’t be reduced using
the replace command to replace 2 or more blank lines with 1. I
know they are wide because I have to page down up to five times to
cross them. It feels as if I’m arrowing up and down a zillion
times as I read using JAWS They also take up more memory or
something because they take longer to open than books of
comparable length.

The mystery is that these studies in white space seem to appear
randomly from scanners whose files are normal 95% of the time.
Does anyone know or can you guess what glitch transforms these files?

They take longer to work with because using ^m to easily go from
page to page to check and double check page numbers and Chapter
title fonts takes multiple arrowings to find text. It also takes
tons of up and down arrows to put words broken between pages
together. I’m using the word with ribbons.

I’m also curious to know how these books turn out when I check
them in. I figure Bookshare gets rid of the extra space. In this
case I wish I had their tools.

Thanks in advance.

Always with love,



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