[bksvol-discuss] Re: wide white spaces

  • From: "Evan Reese" <mentat1@xxxxxxxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Mon, 9 Nov 2015 20:36:29 -0500

Concerning Lissi’s problem, way back in the days when I used WordPerfect, (a
program I still remember fondly), there used to be something called Reveal
Codes that you could hit to see all the formatting codes in your document. It
was a big help in finding out what to change or get rid of if you didn’t know
what was making your document wonky, or just not look like what you wanted, or
were just curious, which I sometimes was.
Is there anything like that in Word? I’d imagine it would be a lot more
complicated with many more codes than there were 30 years ago. Still, it might
help in finding what that white space is so it can be removed.

From: Estelnalissi
Sent: Monday, November 09, 2015 8:29 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: wide white spaces

Dear Judy and Sandi,

I tried both of your suggestions. No relief though I was wrong about the up and
down arrows. They work with one stroke the screen still being white way up and
down. It’s the page down key at the upper right corner of the six pack that has
to be pushed multiple times as my entire computer screen remains solidly white
for 5 or six presses.

The good news is that none of these books has been returned to me and I do
accomplish all the fixes and checks given some extra time working on the book.

I do those control o, p adjustments before working on any book. it helps me to
have left justified margins and no widely spaced lines or centered text. In my
case it makes the book feel tidy so irregularities are easier to notice.

Thanks for the ideas.

Always with love,


From: Sandra Ryan
Sent: Monday, November 09, 2015 7:35 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: wide white spaces

One more thing I select in the paragraph menu is that I check the box that says
“Don’t add space after paragraphs of the same style.” This seems to take care
of a lot of extra space between paragraphs.


From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Judy s.
Sent: Monday, November 9, 2015 5:37 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: wide white spaces

Hi Lissi,

Just guessing here, but when I find that in a book it's because Word has had
characteristics added to some paragraphs that add extra blank space either
before a specific paragraph, or after a specific paragraph, or both. That will
add enormous white space to the book that you have to page through even though
there aren't blank lines in it.

Here's the steps I take when I'm proofreading a book to eliminate that problem,
and any other wonky paragraph settings that might be in the file. A caveat:
don't do this if a book has Word tables in it, because it will really mess up
the tables.

1. Select all text with a control a (hold down the control key while tapping
the a key once)
2. Under your version of Word's paragraph formatting menu, set the indents and
spacing as follows (I get into the paragraph formatting menu by pressing the
alt key then the o key then the p key):
3. Alignment: left or justified (either choice is acceptable)
4. Indentation left: zero
5. Indentation right: zero
6. First line indent: by: 0.0
7. Spacing before paragraphs: zero
8. Spacing after paragraphs: zero
9. Line spacing: at least 12 point
10. Select the OK button.

Judy s.
Follow me on Twitter at QuackersNCheese

On 11/9/2015 5:24 PM, Estelnalissi wrote:

Dear Booksharian Friends,

Some rtf files I get to proofread have extremely wide white spaces at the
tops and the bottoms of pages. These can’t be reduced using the replace command
to replace 2 or more blank lines with 1. I know they are wide because I have to
page down up to five times to cross them. It feels as if I’m arrowing up and
down a zillion times as I read using JAWS They also take up more memory or
something because they take longer to open than books of comparable length.

The mystery is that these studies in white space seem to appear randomly from
scanners whose files are normal 95% of the time. Does anyone know or can you
guess what glitch transforms these files?

They take longer to work with because using ^m to easily go from page to page
to check and double check page numbers and Chapter title fonts takes multiple
arrowings to find text. It also takes tons of up and down arrows to put words
broken between pages together. I’m using the word with ribbons.

I’m also curious to know how these books turn out when I check them in. I
figure Bookshare gets rid of the extra space. In this case I wish I had their

Thanks in advance.

Always with love,



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