[bksvol-discuss] Re: guidelines for submission fields - first draft
- From: "siss52" <siss52@xxxxxxx>
- To: <bksvol-discuss@xxxxxxxxxxxxx>
- Date: Thu, 31 Mar 2005 23:37:21 -0600
Can't Peter do any of that? I had the impression (wrong I guess) that the
admin groupp helped each other out. Or is he not there anymore?
Sue S.
----- Original Message -----
From: Carrie Karnos
To: bksvol-discuss@xxxxxxxxxxxxx
Sent: Thursday, March 31, 2005 10:18 PM
Subject: [bksvol-discuss] Re: guidelines for submission fields - first draft
There are LOTS of author's names that need to be changed. I'll make a list
and give it to Marissa and Gustavo, since they are the only ones who can
make changes like that.
Carrie
siss52 <siss52@xxxxxxx> wrote:
Carrie,
There are some in the collection that need to be changed then.. And we
are unable to do that.
Thanks.
Sue S.
P.S. Maybe all of us should have a copy of the new instructions. In case
some of the policies have been changed such as the one today saying text
could be converted to RTF.
----- Original Message -----
From: Carrie Karnos
To: Bookshare Vol Group
Sent: Thursday, March 31, 2005 5:07 PM
Subject: [bksvol-discuss] guidelines for submission fields - first draft
After perusing the download list, it appears that we are desperately
in need of some guidelines about what to enter in the submission fields,
especially the author's name.
So, with permission from Marissa and Gustavo, here are guidelines for
entering:
The title of the book-
This one's pretty easy, although occasionally the title on the cover
of the book will be different from the title inside. Try checking the
copyright page, to see what the official title is.
The author of the book-
This one is horrendously messy, so it's been divided into several
sections.
A) For each author's name, please
1) put the first name first and the last name last
Wrong: Ahl, Allison Right: Allison Ahl
2) drop all titles, honorifics, occupations, degrees, etc.
Wrong: Dr. Bart Ball Right: Bart Ball
Wrong: Clara Crawl, MSW Right: Clara Crawl
Wrong: Senator Dee Dahl Right: Dee Dahl
Exception: if the title is part of the official name, leave it in
Wrong: Seuss Right: Dr. Seuss
3) drop all commas inside a name
Wrong: Fred Fall, Jr. Right: Fred Fall Jr.
4) keep periods after initials and Jr.
Wrong: Gigi G Gall Right: Gigi G. Gall
5) put a space between initials
Wrong: H.H. Hall Right: H. H. Hall
B) For multiple authors, please
1) for each name, follow the guidelines above
2) separate each name with a comma, not 'and' or '&' or '/'
Wrong: J. James and J. Jones Right: J. James, J. Jones
Wrong: Kay & Ken Kent Right: Kay Kent, Ken Kent
Wrong: James/Jones/Kent Right: J. James, J. Jones, Ken Kent
3) do not use 'Va rious' or 'et al' or 'others' as an author, list all
of the authors
Wrong: Various Right: B. Bell, D. Dell, F. Fell, G. Gell
Wrong: James et al. Right: J. James, J. Jones, Ken Kent
C) For editors, compilers, adapters, translators, etc., please
1) spell out his/her function after each name
Wrong: L. Lay, M. May (editors) Right: L. Lay (editor), M. May
(editor)
Wrong: Nan Nall (Comp) Right: Nan Nall (compiler)
Wrong: Edited by Olive Owl Right: Olive Owl (editor)
Wrong: Trans. Peter Paul Right: Peter Paul (translator)
D) If the author's name is missing, please
1) use the editors of the company that put out the book
Wrong: None Right: The Editors at the Walt Disney
Company
The copyright author of the book-
This one's also pretty easy, except for those cases where there is no
copyright author listed. In that case, use the author's name. Don't
use the publisher's name, unless the company holds the copyright.
The copyright date-
If there are several copyright dates of the book (NOT the copyright of
the introduction or the illustrations or the short stories), then use
the most recent date.
If you can think of anything else to mention, please let me know and I'll
revise the list. Maybe we can include the guidelines in our instructions to
newbie volunteers.
Carrie
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