[bksvol-discuss] Re: guidelines for submission fields - first draft

  • From: Carrie Karnos <ckarnos@xxxxxxxxx>
  • To: bksvol-discuss@xxxxxxxxxxxxx
  • Date: Thu, 31 Mar 2005 16:59:23 -0800 (PST)

Yes, since S doesn't stand for anything, please leave off the period.  Thanks 
for catching it!

Cindy <popularplace@xxxxxxxxx> wrote:
Thank you, Carrie. This is very useful info.

(Re number 4 -- I assume that if the name itself has a
middle initial and it does not stand for a middle
name, e.g., Harry S Truman, we leave it the way it's
supposed to be (smile). There's a publisher like
that, too, I think, but I can't remember the name.)


--- Carrie Karnos wrote:

> After perusing the download list, it appears that we
> are desperately
> in need of some guidelines about what to enter in
> the submission fields,
> especially the author's name.
> So, with permission from Marissa and Gustavo, here
> are guidelines for entering:
> The title of the book-
> This one's pretty easy, although occasionally the
> title on the cover
> of the book will be different from the title
> inside. Try checking the
> copyright page, to see what the official title is.
> The author of the book-
> This one is horrendously messy, so it's been
> divided into several
> sections.
> A) For each author's name, please
> 1) put the first name first and the last name
> last
> Wrong: Ahl, Allison Right: Allison Ahl
> 2) drop all titles, honorifics, occupations,
> degrees, etc.
> Wrong: Dr. Bart Ball Right: Bart Ball
> Wrong: Clara Crawl, MSW Right: Clara Crawl
> Wrong: Senator Dee Dahl Right: Dee Dahl
> Exception: if the title is part of the official
> name, leave it in
> Wrong: Seuss Right: Dr. Seuss
> 3) drop all commas inside a name
> Wrong: Fred Fall, Jr. Right: Fred Fall Jr.
> 4) keep periods after initials and Jr.
> Wrong: Gigi G Gall Right: Gigi G. Gall
> 5) put a space between initials
> Wrong: H.H. Hall Right: H. H. Hall
> B) For multiple authors, please
> 1) for each name, follow the guidelines above
> 2) separate each name with a comma, not 'and' or
> '&' or '/'
> Wrong: J. James and J. Jones Right: J. James,
> J. Jones
> Wrong: Kay & Ken Kent Right: Kay Kent, Ken
> Kent
> Wrong: James/Jones/Kent Right: J. James, J.
> Jones, Ken Kent
> 3) do not use 'Various' or 'et al' or 'others'
> as an author, list all of the authors
> Wrong: Various Right: B. Bell, D.
> Dell, F. Fell, G. Gell
> Wrong: James et al. Right: J. James, J.
> Jones, Ken Kent
> C) For editors, compilers, adapters, translators,
> etc., please
> 1) spell out his/her function after each name
> Wrong: L. Lay, M. May (editors) Right: L. Lay
> (editor), M. May (editor)
> Wrong: Nan Nall (Comp) Right: Nan Nall
> (compiler)
> Wrong: Edited by Olive Owl Right: Olive Owl
> (editor)
> Wrong: Trans. Peter Paul Right: Peter Paul
> (translator)
> D) If the author's name is missing, please
> 1) use the editors of the company that put out
> the book
> Wrong: None Right: The Editors at
> the Walt Disney Company
> The copyright author of the book-
> This one's also pretty easy, except for those
> cases where there is no
> copyright author listed. In that case, use the
> author's name. Don't
> use the publisher's name, unless the company holds
> the copyright.
> The copyright date-
> If there are several copyright dates of the book
> (NOT the copyright of
> the introduction or the illustrations or the short
> stories), then use
> the most recent date.
> If you can think of anything else to mention, please
> let me know and I'll revise the list. Maybe we can
> include the guidelines in our instructions to newbie
> volunteers.
> Carrie
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