Hi Denise, Evan and others monitoring this thread!
This may relate more to my experience level, but even with "case
sensitivity" enabled, it's possible to strip out things that should remain
in the book. For example, if the headers contain the name of a person or
place that occurs in the book, that too will be stripped. It happened to
me
in two different books even when "case sensitivity" enabled, and I began
my
"global replace" with "chapter 1". This is why I am extremely cautious
about
using "global replace" for this purpose; and if I use it to remove
headers,
I end up reading through the book a second time to ensure that text was
not
inadvertently removed. For me, this has not been a time saver.
In Kim's case, there are several stories by different authors. I don't see
how "global replace" would accomplish the objective. Wouldn't Kim have to
do
a "global replace" for each individual story title and each story author?
Additionally, wouldn't it be easy to unintentionally remove the story
title,
if it occurs within the text of the story?
If I'm missing something here, please let me know. I'm open to learning a
new skill.
Blessings.
Lynnsky
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of EVAN REESE
Sent: Monday, December 21, 2009 11:34 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Stripping headers
Hi Denise,
I have found that when stripping headers, case can be very important. For
example, often the header is in all caps. When the header is the title of
the book, which can appear in the text, if you don't have case sensitivity
enabled, you can remove instances of the same words in the text along with
removing the headers. I would highly recommend that if people are going to
remove headers using find and replace, that when they select the header,
they enable case sensitivity in whatever software they are using to avoid
inadvertent removal of the same words in the body of the text.
Evan
----- Original Message -----
From: Denise Thompson <mailto:deniset@xxxxxxx>
To: bksvol-discuss@xxxxxxxxxxxxx
Sent: Tuesday, December 22, 2009 3:19 PM
Subject: [bksvol-discuss] Re: Stripping headers
Kim, OK that's good to know. Then I won't worry about you thinking
I'm talking down to you. (smile)
You only need to check case sensativity if the case is important. So
for example if there were instances when the authors name wasn't
capitolized
for some reason and you wanted them capitolized, you would type the name
in
without capitals in the find box and type it in the replace box with
capitals then check the case sensativity box. if this box isn't
capitolized
it gives the same weight to instance of the find you've put in. In most
situations like the stripping of headers the case is unimportant because
you
want them all deleted so just leave it unchecked.
Denise
If it would be helpful to talk on the phone email me off list and
I'd be happy to talk to you. I have unlimited minutes so it wouldn't cost
me
anything. My email is deniset@xxxxxxxx
At 05:00 AM 12/21/2009, you wrote:
Hi, Denise, you are talking to a relatively new computer
user here. I haven't done much word processing type stuff as my word
processing consists of proofreading my emails before I send them. When you
do this method of header stripping, before you choose the "more" option,
do
you check for case sensitivity? Regards, Kim.
________________________________
From: bksvol-discuss-bounce@xxxxxxxxxxxxx [
mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx
<mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx> ] On Behalf Of Denise
Thompson
Sent: Tuesday, December 22, 2009 1:43 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Stripping headers
Sorry Kim I'll try and explain better.
As you've already pointed out, the authors name and the name
of the book appear at the beginning of the book and if you do a replace
all
and get rid of the headers that include that info those references
disappear
also. So I either page down the document to the first chapter or do a
control F which is the find short cut key for windows and type chapter 1
in.
Once I'm at the first chapter page, I use the find and replace short cut
for
Word- if that's what you're using. in the find box I type the name of the
book then tab to the replace box and leave it blank. then if you tab over
a
few more items you come to a button that is labled More. I click on this
button. Now that button says Less- that's just so you'll know and won't
get
confused if you see the button again in another search. Once the more
button
is pushed, many other options show up that you can use to perform or
specialize a find and replace action. One of these choices is a box that
allows you to change what direction the find and replace action takes when
going through the document. It defaults to all which means that no matter
where you are in the document the whole document is searched and the
action
you've requested is carried out. If you arrow up there are two other
choices. You can set the search to only go down from where you are in the
document or only to go up from where you are in the document. So I arrow
up
to down. Then either tab back to the replace all button or just do an alt
A
combination wich is the short cut key that will start the action. The
search
and replacement goes down from the first chapter to the bottom of the
document. When it gets to the bottom, Word will say that it has finished
searching the document and --- so many changes have been made. Then it
asks
if you like to continue the search at the beginning of the document. You
click No. Then you're back at the find and replace page. Just hit escape
to
go back to the document or do another find and replace like putting the
authors name in the find box and checking to make sure it's still set on
down before clicking replace all again. If you do this, it gets rid of the
headers or footer info but it leaves the stuff at the beginning of the
book
untouched. This works really well if the header or footer has scanned
well.
If it doesn't, it'll get rid of those that scanned well, but the ones
where
the text isn't exactly as you typed in will still be there. But there's no
way to fix that issue except doing a quick check to see if it gets them
all.
You can tell how affective it is for the most part by knowing how many
pages
are in the book and how many replacements word says it did. It should be
pretty equally divided between the books name and the authors name if the
scan was clear.
I hope this helps and if I got too detailed sorry about
that. I just wasn't sure how much to put down.
Denise
At 10:03 PM 12/20/2009, you wrote:
Hi, Denise, I don't understand what you mean. Sorry
about that. Judy S. Gave me a suggestion whereby you temporarily place a
certain character in the author's name or the title, thus altering
temporarily what you want to keep. I don't know about this though. What's
going to stop the find-and-replace function getting rid of author's names
from within a blurb or something like that? What is this up-down thing?
Regards, confused and bewildered Kim.
________________________________
From: bksvol-discuss-bounce@xxxxxxxxxxxxx [
mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Denise Thompson
Sent: Tuesday, December 22, 2009 12:49 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Stripping headers
I get rid of headers or footers and keep the
authours name and book title by just going to the first chapter page and
doing the find and replace stuff then clicking more on that page. this
allows you to change the direction of the replace. I change it to down
instead of all. It replaces or in this case removes the material I've
asked
it to remove but doesn't touch the beginning of the document. Works pretty
slick.
Denise
At 09:37 PM 12/20/2009, you wrote:
Kim, one way is:
Make the header with the story title plus
the author byline that you want to keep distinctly different than the rest
of the headers. Then you can safely go ahead and do a global search and
replace for the rest of the headers without worrying about eliminating the
ones you want to keep.
You can do that by, for example, by going to
the first story header you want to keep, and putting some asterisks (or
some
other character) temporarily inside the words of the title and within the
name of the author that you also want to keep on the page. Then, you go
back after getting rid of all the rest of the headers that were originally
identical to this one, you go back and remove the characters that put in.
So lets say the title of the story is
Proofreaders Wear Paisley by Ida Knowbetter. On the pages where you want
to
keep the title and the author from getting deleted, you change the title
to
something like: P*roofreaders W*ear P*aisley by I*da K*nowbetter.
Then, you'd use the search and replace
function in Word (or Kurzweil) to search for Proofreaders Read Paisley,
leave the "replace" box empty and do a "replace all." Then do the same
think with the author's name - do a search for Ida Knowbetter and leave
the
replace box empty and do a "replace all."
Then, go back to the places where you want
to keep the title and the author name, and remove the asterisks you added
into them.
Be very careful that you alter the title and
author names on every page where you want them to remain, not just the
page
where the story starts! So if there is a Table of Contents, a list of
authors, or a list of copyright holders at the start of the book, or an
index at the back of the book, you want to alter those too if needed
before
doing your search and replace, and you then must go back and change those
the title and author name in each of those places back to what it was
after
you finish your search and replace.
Judy s.
Hi, I'm working on a story
collection as a proofreader. When I got to the
actual stories, I find the
odd numbered pages have the story titles as the
header while the even
numbered pages have the author's name. How can I get
rid of the excess headers
while still retaining the header with the story
title plus the author byline
on the first page of each story? If I can avoid
deleting all of them
manually, that would save me from some repetitious
work. Please, folks, don't
give me a capsule description of how to do this
because I think it's likely
I might not understand what I should do. Be as
detailed as possible,
filling in the who, what, when, where, why, and how
(in other words, please fill
in any gap you can think of.). Your help is
needed because time's flying
and I want the book to look nice. Regards, Kim.
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